Jasmin Tufnail to present information regarding sidewalks and crosswalks in the surrounding area of Royston Elementary and a request to prioritize updating and potentially adding crosswalks and sidwalks/bike paths on Royston, Hyland and Livingston Roads. [Item] 

Representatives of Saratoga Speedway Complex Concerned Citizens to present information regarding the noise bylaw and recent community concerns. [Item] 

The management report will be considered under item D. 10 of the agenda.

The following items are presented for receipt:

- Minutes of the Area C Advisory Planning Commission meeting held May 12, 2022. [Item] 

- Minutes of the Agricultural Advisory Planning Commission meeting held May 19, 2022. [Item] 

- Minutes of the Area B Advisory Planning Commission meeting held May 26, 2022. [Item] 

- Minutes of the Area A Advisory Planning Commission meeting held May 31, 2022. [Item] 

Report dated June 6, 2022 regarding Development Variance Permit DV 4B 22 – 1801 Thurber Road (Mackey) to increase the height of an accessory building from 7.00 metres to 7.27 metres for receipt. [Item] 

Correspondence dated June 7, 2022 from Bonnie and Stan Geeroms, adjacent neighbours, regarding Development Variance Permit DV 4B 22 – 1801 Thurber Road (Mackey). [Item] 

Correspondence dated June 8, 2022 from Adrian and Leslie Kimberley, adjacent neighbours, regarding Development Variance Permit DV 4B 22 – 1801 Thurber Road (Mackey). [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 4B 22 – 1801 Thurber Road (Mackey).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the Comox Valley Regional District Board approve Development Variance Permit DV 4B 22 (Mackey) to increase the maximum height of an accessory building from 7.00 metres to 7.27 metres on property described as Lot 10, District Lot 91, Comox District, Plan VIP81562, PID 026-789-426 (1801 Thurber Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated May 27, 2022 regarding a request for a site specific exemption to the Flood Construction Level (FCL) for a dwelling for receipt. [Item] 

THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600 being the “Floodplain Management Bylaw No. 600, 2020” to permit a dwelling to be constructed within the vicinity of Trent River under the regulated flood construction level (FR 2A 22, McCallan) on property described as Lot 2, Section 27, Township 11, Nelson District, Plan EPP58070, PID 030-126-720 (368 Boxwood Road);

AND FINALLY THAT, as a condition of the site specific exemption to the Floodplain Management Bylaw, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Michael de Hart, P.Eng, of McElhanney dated April 6, 2022, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.

Report dated June 9, 2022 regarding an Agricultural Land Reserve (ALR 1B 22) application - 5228 Island Highway North (Mountain Ridge Tree Farms) for the dedication of private land within the ALR to the Ministry of Transportation and Infrastructure for the purposes of fulfilling a condition of subdivision for receipt. [Item] 

THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve application ALR 1B 22 (Mountain Ridge Tree Farms) concerning land dedication for transportation use from Lot A, Section 25, Comox District, Plan 9848, PID 003-921-336 (5228 Island Highway);

AND FINALLY THAT the application ALR 1B 22 (Mountain Ridge Tree Farms) regarding land dedication through subdivision from a property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for final consideration.

Report dated May 31, 2022 regarding an update on the conversion of the Graham Lake Improvement District (GLID) to a local service of the Comox Valley Regional District for receipt. [Item] 

Report dated June 9, 2022 regarding a proposal to further develop the Sewer Extension South Project via an addendum to the Comox Valley Sewerage Service Liquid Waste Management Plan for receipt. [Item] 

THAT an addendum to the Comox Valley Sewerage Service Liquid Waste Management Plan be initiated for the purpose of developing the Sewer Extension South Project;

AND FURTHER THAT the Electoral Areas Services Committee act as the Steering Committee for the Liquid Waste Management Plan Sewer Extension South Addendum;

AND FURTHER THAT recruitment for Liquid Waste Management Plan Sewer Extension South Addendum Public Advisory Committee and Technical Advisory Committee members be initiated;

AND FINALLY THAT the Chair of the Comox Valley Sewage Commission be appointed to the Sewer Extension South Addendum steering committee (Electoral Areas Services Committee) for matters pertaining to the Sewer Extension South Addendum.

Report dated June 7, 2022 regarding a review of the completed 2021 Community Resiliency Investment grant funding for FireSmart initiatives for receipt. [Item] 

Report dated June 7, 2022 regarding a policy framework for the eventual distribution of revenues received through the finance agreement with City West Cable and Telephone Corporation under Function 560 – Denman and Hornby Islands High-Speed Internet Contribution Service for receipt. [Item] 

THAT Policy P92 being Denman and Hornby Islands High-Speed Internet Contribution Service Grant Distribution Policy, as provided in the staff report dated June 7, 2022 be adopted.

Report dated June 9, 2022 regarding identifying priorities for Ministerial meeting requests at the 2022 Union of British Columbia Municipalities Convention for receipt. [Item] 

THAT staff are directed to pursue Ministerial meetings at the 2022 Union of British Columbia Municipalities Conference for the subjects outlined in the staff report dated June 9, 2022;

AND FURTHER THAT staff will report back to the Electoral Areas Services Commission with a summary of meeting discussions.

The following items are presented for receipt:

- Report dated June 2, 2022 regarding outstanding items on the management report for receipt. [Item] 

- Electoral Areas Services Committee management report dated June 2022 for receipt. [Item] 

THAT the Electoral Areas Service Committee management report be updated in accordance with recommendations provided in Appendix A of the staff report dated June 2, 2022.

THAT the addendum be considered.

Comments from property owners adjacent to the property pertaining to Development Variance Permit DV 4B 22 – 1801 Thurber Road (Mackey) will be posted here prior to the meeting.

THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality.