Brennan Day and Heather Corra to present a petition requesting the Comox Valley Regional District directors to reinstate the Goose Spit Fire Pit program. [Item] 

JoAnn Harrison and Kevin Albers, Hornby Island Housing Society, to present an update on the Beulah Creek housing project on Hornby Island and request confirmation of the CVRD funding support for the housing project and future funding support for heat pumps. [Item] 

Simon Palmer, Denman Housing Association, to present information regarding the housing project and a request for a $200,000 grant from the Hornby/Denman Community Works Fund in order to move forward with necessary design and costing work required to make capital funding applications to BC Housing, CMHC and others. [Item] 

Electoral Areas Services Committee management report dated September, 2022 for receipt. [Item] 

The following items are presented for receipt:

- Minutes of the Area B Advisory Planning Commission held August 16, 2022; [Item] 

- Minutes of the Agricultural Advisory Planning Commission held August 18, 2022. [Item] 

- Minutes of the Area A Advisory Planning Commission held September 6, 2022. [Item] 

- Minutes of the Area C Advisory Planning Commission held September 8, 2022. [Item] 

- Minutes of the Area B Advisory Planning Commission held September 13, 2022; and [Item] 

- Minutes of the Agricultural Advisory Planning Commission held September 15, 2022. [Item] 

Report dated September 14, 2022 regarding a Commercial and Industrial (Form and Character) Development Permit DP 15A 21 application for a campground with 51 sites, a caretaker residence, two cabins and several related buildings at 501 Holiday Road for receipt. [Item] 

THAT the Comox Valley Regional District Board approve a Commercial and Industrial (Form and Character) development permit (DP 15A 21 – Fanny Bay Resort Inc.) for the development of a campground containing 51 campsites, a caretaker residence, two cabins and several related buildings on property described as Lot B, District Lot 44 and of Lot 37-G, Section 2 and of Section 2-A, Nelson District, Plan 30021, PID 000-379-930;

AND FINALLY THAT subject to the receipt of a landscape security deposit of $126,250.00, the Corporate Legislative Officer be authorized to execute the development permit.

Report dated September 13, 2022 regarding a site specific exemption to the floodplain setback requirements outlined in the Floodplain Management Bylaw for receipt. [Item] 

THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” to permit the development of a tourist accommodation facility and related site works within the floodplain setback for the year 2100, on property described as Lot 1 (See EK131521), District Lot 221 and Part of the Bed of the Straight of Georgia, Comox District, Plan 32761, PID 023-611-464 (8958 Clarkson Avenue);

AND FINALLY THAT, as a condition of the site specific exemption to the Floodplain Management Bylaw, the property owners, at their expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Alex McBride, P. Eng., dated August 30, 2022, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event that any damage is caused by flooding or erosion.

Report dated September 14, 2022 regarding a Mount Washington Mixed Use Development Permit DP 28C 22 for a nine-lot subdivision proposal for receipt. [Item] 

THAT the Comox Valley Regional District Board approve Mount Washington Mixed Use Development Permit DP 28C 22 (Sky Islands Holdings ULC) for a nine lot subdivision for property described as Lot 1, Blocks 1450 and 1469, Comox District, Plan EPP45916, PID 029-745-381 (Lot 1 of Plan EPP45916, Strathcona Parkway);

AND FURTHER THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated September 14, 2022 regarding an applicant’s request to cancel a subdivision application within the Agricultural Land Reserve for receipt. [Item] 

Report dated September 14, 2022 regarding a Farmland Protection Development Permit DP 5B 22 to allow for the construction of an accessory building within 30.0 metres of a property within the Agricultural Land Reserve for receipt. [Item] 

THAT the Comox Valley Regional District Board approve the Development Permit DP 5B 22 (Allen) to permit the construction of an accessory building within 30.0 metres of a property within the Agricultural Land Reserve described as Lot 1, District Lot 224, Comox District, Plan 20499, Except Parcel A (DD 26751W), PID 002-901-340 (1269 Wilkinson Road);

AND FINALLY THAT subject to the receipt of $16,425.00 security deposit, the Corporate Legislative Officer be authorized to execute the permit.

Report dated September 13, 2022 regarding a site specific amendment to the Floodplain Management Bylaw to reduce the minimum floodplain setback for a proposed single detached dwelling to 15 metres at 8772 Driftwood Road for receipt. [Item] 

THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600 being the “Floodplain Management Bylaw No. 600, 2020” to permit a proposed single detached dwelling to be sited at 15 metres from the present natural boundary of the Strait of Georgia (FR 2C 22, Mathers/ Deslauriers) on property described as Strata Lot 8, Sections 8 and 17, Township 5, Comox District, and Part of the Former Bed of the Strait of Georgia, Strata Plan VIS6179, Together with an Interest in the Common Property in Proportion to the Unit Entitlement of the Strata Lot as Shown on Form V, PID 026-920-069 (8772 Driftwood Road);

AND FINALLY THAT, as a condition of the site specific exemption to the Floodplain Management Bylaw, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Local Government Act (RSBC, 2015, c. 1), specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Tony Williamson, B.Sc., and Chris Hudec, M.A.Sc., P.Eng., of Lewkowich Engineering Associates Ltd.., dated July 25, 2022, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.

Report dated September 12, 2022 regarding Farmland Protection Development Permit DP 26C 22 to allow for the construction of a single detached dwelling and small accessory buildings within 30.0 metres of a property within the Agricultural Land Reserve for receipt. [Item] 

THAT the Comox Valley Regional District Board approve the Development Permit DP 26C 22 (Harding) to permit the construction of a single detached dwelling and accessory buildings within 30.0 metres of a property within the Agricultural Land Reserve described as Lot O, Section 9, Township 5, Comox District, Plan 9520, PID 005-334-365 (1525 Seaview Road);

AND FINALLY THAT subject to the receipt of a $2,910.48 security deposit, the Corporate Legislative Officer be authorized to execute the permit.

Report dated September 9, 2022 regarding an Agricultural Land Reserve application ALR 4C 22 to allow for an additional dwelling larger than 90 square metres at 6821 Farnham Road for receipt. [Item] 

THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve (ALR) Non-Adhering Residential Use application ALR 4C 22 (Michaud/ Armstrong) concerning the conversion of an accessory building into an additional dwelling located on Lot 3, Section 7, Township 6 and Block 29, Comox District, Plan EPP4861, PID 028-362-411 (6821 Farnham Road);

AND FINALLY THAT the application ALR 4C 22 (Michaud/Armstrong) regarding a nonadhering residential use on a property within the ALR be forwarded to the Agricultural Land Commission for final consideration.

Report dated September 13, 2022 regarding an overview of an application to rezone a 20 hectare property on Forbidden Plateau Road to a zone that would enable its subdivision into four 4 hectare residential lots and a recommendation that the request be denied for receipt. [Item] 

THAT the Comox Valley Regional District Board deny the application to rezone Lot 4, Block 249, Comox District, Plan EPP11657, PID 028-704-550 (Lot 4, Plan EPP11657, Forbidden Plateau Road), which would have enabled subdivision to create 4 hectare parcels.

Report dated September 9, 2022 regarding comments received from First Nations and external agencies, to recommend first and second readings of the proposed bylaw, and to authorize a public hearing be held for receipt. [Item] 

THAT the Comox Valley Regional District Board give first and second reading to Bylaw No. 733, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10” which rezones properties known as That Part of District Lot 100, Comox District, Lying to the North of the Island Highway and to the West of Parcel A (DD 15057N), Except that Part in Plan 20383 (7648 Island Hwy.) from Commercial One (C-1) to Commercial One Exception 13 (CR-1-13);

AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), the Board schedule a public hearing for Bylaw No. 733, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10” (RZ 1C 22, Edge Grain Forest Products Ltd.).

Report dated September 11, 2022 regarding an update on the Agricultural Coordinator, the Comox Valley Agricultural Plan, and the Food Hub project for receipt. [Item] 

Report dated September 14, 2022 regarding a status update on the Macaulay Road access issue and seek direction on a future advocacy role for receipt. [Item] 

THAT the Comox Valley Regional District Board send a letter to the Ministry of Transportation and Infrastructure requesting them to undertake and lead a review of the road network in the Macaulay area, with a focus on safety, mobility and reliability including secondary connectivity and active transportation, and subsequently consider implementation opportunities based on the findings of the review;

AND FURTHER THAT no further study work be pursued by Comox Valley Regional District on this matter at this time.

Report dated Sepember 8, 2022 regarding efficiencies within the service as well as ways to support the local building industry and property owners to navigate provincial and local requirements amidst the range of external factors that are currently challenging the building industry for receipt. [Item] 

THAT the May 24, 2022 Comox Valley Regional District (CVRD) Board approved building services project be updated to reflect preliminary feedback received during the August 8, 2022 Electoral Areas Services Committee, including a focus on:
• Streamlining application and workflow processes,
• Improving communications with the public, and
• Conducting outreach with the local building industry to support innovation and training (e.g. Energy Step Code), and increased awareness of the CVRD’s building permit application, review and inspection processes.

Report dated September 16, 2022 regarding a study prepared to assist the Comox Valley Regional District in considering potential activities to support the development of affordable housing on Hornby and Denman Islands for receipt. [Item] 

THAT the report attached as Appendix A, entitled Affordable Housing Support and Development Opportunities (on Denman and Hornby Islands), be referred to the Board’s 2023 strategic planning process.

Report dated September 8, 2022 regarding an application to the Union of BC Municipalities (UBCM) for the Community Emergency Preparedness Fund (CEPF) grant program for Oyster River Fire Rescue, Merville Fire, Mt. Washington Fire, Union Bay Fire Rescue, Hornby Island Fire Rescue, Denman Island Fire Rescue and Fanny Bay Volunteer Fire Department for fire department equipment, training and upgrades to training grounds for receipt. [Item] 

THAT the board support an application to the Union of BC Municipalities Community Emergency Preparedness Fund for up to $210,000 for Oyster River Fire Rescue, Merville Fire, Mount Washington Fire, Union Bay Fire Rescue, Hornby Island Fire Rescue, Denman Island Fire Rescue and Fanny Bay Fire Department for fire department equipment, training and upgrades to training grounds, as outlined in Appendix A, attached to the staff report dated September 8, 2022.

Report dated September 13, 2022 regarding the Electoral Areas Arts and Culture Grant applications and the additional Rural Community Grant applications submitted since April 2022 for receipt. [Item] 

THAT a further allocation of $15,000 from the uncommitted BC Safe Restart Grant funds in the Puntledge North Community Facilities Support Service, function 676, be approved for distribution to assist the Merville Community Hall with the rising costs for a full septic system upgrade.

(This would leave $20,000 in uncommitted BC Safe Restart Grant funds remaining in the service for distribution to other community facilities.)

THAT the Electoral Areas Arts and Culture Grant Service, function 615, provide $2,000 in conditional grant funding to The Alberni Project Society and a further $800 to the Comox Valley Writers Society.

(This would leave $2,200 in uncommitted grant funding remaining in 2022).

THAT additional 2022 Rural Community Grants be awarded in the amounts of $10,000 to Guardians of Mid-Island Estuaries Society, $2,500 to Scouts Canada Camp Gilwell and $1,500 to Macaulay Road and Area Neighbourhood Association;

AND FINALLY THAT the 2022 Rural Community Grant be allocated as confirmed by the directors, in Appendix A (Note: Appendix A in the staff report dated September 13, 2022, will be used by the committee to confirm the allocation of funds from the various sources for this resolution).

Report dated September 15, 2022 regarding an overview of the Union Bay Water Master Plan for receipt. [Item] 

THAT the Union Bay Water Local Service Area Water Master Plan, final report dated September 8, 2022 be received;

AND FURTHER THAT in line with the reports principal findings staff utilize existing resources to work towards increasing existing treatment capacity, reducing system leakage and engaging in discussions with Union Bay Estates towards expanding water treatment capacity;

AND FINALLY THAT staff develop an implementation strategy for all recommended actions that includes analysis of timing, water rate implications and costs to be reflected in the 2023-2027 financial plan for the Union Bay Water Local Service Area.

Report dated September 15, 2022 regarding a Sewer Extension South value management workshop for the Electoral Areas Services Committee’s consideration for receipt. [Item] 

Report dated September 16, 2022 regarding various meetings held during the 2022 Union of British Columbia Municipalities Convention for receipt. [Item] 

Report dated September 15, 2022 regarding a Community Works Fund status report for the period ending August 31, 2022 for receipt. [Item] 

THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; and

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality.