THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(c) Labour relations or employee negotiations; and,
90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

The presiding member will provide the territory acknowledgment and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report.

Call to Action 12 - Education:

We call upon the federal, provincial, territorial, and Aboriginal governments to develop culturally appropriate early childhood education programs for Aboriginal families.

THAT the board rescind the following motions from the August 30, 2022 board meeting in order to correct "capital" works funds to "community" works funds:

"THAT the Electoral Areas Services Committee minutes dated August 8, 2022 be received"; and

"THAT the 2022-2026 financial plan and capital expenditure program for the Union Bay Water Local Service Area, function 308, be amended by increasing water infrastructure capital expenditures by $44,315 to support additional costs associated with the 3rd Street watermain replacement and extension project.

AND FURTHER THAT the increase in capital expenditures be funded by a corresponding transfer from the Capital Works Funds for the service."

THAT the Electoral Areas Services Committee minutes dated August 8, 2022, as amended, be received. [Item] 

THAT the 2022-2026 financial plan and capital expenditure program for the Union Bay Water Local Service Area, function 308, be amended by increasing water infrastructure capital expenditures by $44,315 to support additional costs associated with the 3rd Street watermain replacement and extension project.

AND FURTHER THAT the increase in capital expenditures be funded by a corresponding transfer from Community Works Funds for the service.

Comox Valley Regional District Board minutes dated August 30, 2022 for adoption. [Item] 

Comox Valley Regional District Board minutes dated September 8, 2022 for adoption. [Item] 

Larry Stevenson, Executive Director, and Charlene Everson, Co-Chair, ICF, to provide a general informational update and respond to the board's request to consider alternate uses for the rail bed.

Jim Brennan, Executive Director, and Julie Keumbehdjian, Welcoming Communities Coalition, Coordinator. to present information regarding the vision and strategy of the Immigrant Welcome Centre. [Item] 

Anthony Everett and Brian Cant, 4VI, to present information regarding the new purpose and direction for 4VI (formerly Tourism Vancouver Island). [Item] 

Dr. Charmaine Enns, Medical Health Officer and Tarek Ayache, Air Quality Meteorologist with the Ministry of Environment, will be in attendance to present an update on the Airshed Roundtable.

Report dated September 16, 2022 regarding an update on the Comox Valley Tourism Service and introduction of a bylaw to set the fees and charges for use of the Visitor Centre [Item] 

THAT the board give first, second and third readings to Bylaw No. 734 being “Visitor Centre Fees and Charges Bylaw No. 734, 2022” as attached to the staff report dated September 16, 2022;

AND FURTHER THAT the rental of the Visitor Centre spaces be limited to rental by community organizations with a mandate to serve the residents of the Comox Valley.

Report dated September 14, 2022 regarding the scoping study prepared to assist the CVRD in considering potential social development activities for receipt. [Item] 

THAT the report entitled Social Development Activities in Local Government be referred to the Board’s 2023 strategic planning process for consideration.

Report dated September 15, 2022 regarding revising existing policy and developing a Community Partnerships Framework for receipt. [Item] 

Report dated September 14, 2022 regarding an update on the development and launch of the Regional Growth Strategy Performance Monitoring Dashboard, a new web-based platform that will help track and communicate progress towards the eight goals set out in the Comox Valley Regional District RGS for receipt. [Item] 

NOTE: This report was amended at 1:15 pm, Tuesday, September 20, 2022 to update the attachment.

THAT the Comox Valley Regional District (CVRD) Board authorize staff to publish the Regional Growth Strategy Performance Monitoring Dashboard on the CVRD website.

Report dated September 12, 2022 regarding a funding request from Mayor Lisa Helps (City of Victoria) and Mayor Michelle Staples (City of Duncan) in their capacity as co-chairs of the Vancouver Island and Coastal Communities Climate Leadership team for receipt. [Item] 

Attachments referenced in Appendix A of the report are attached here. [Item] 

NOTE: These attachments were added to the agenda at 8:50 am Tuesday, September 20, 2022

Report dated September 12, 2022 regarding seeking direction on recommended transit improvements for receipt. [Item] 

THAT a 3,000 hour conventional transit expansion be approved for implementation in April 2023 in order to maintain transit service levels during the Comox Valley Sewer Conveyance project;

AND FURTHER THAT upon completion of the Comox Valley Sewer Conveyance project, these service hours be used to implement initial priorities from the Comox Valley Transit Future Action Plan;

AND FINALLY THAT the specific initial priorities from the Transit Future Action Plan be considered by the Comox Valley Regional District Board in 2023.

THAT a 500 hour custom paratransit expansion be approved for implementation in January 2023 in order to extend handyDART service into the evening.

Report dated September 14, 2022 regarding grant applications and the status of approved grants for receipt. [Item] 

Report dated September 15, 2022 regarding a financial plan amendment, under the Comox Valley Emergency Program (CVEP), function 270, to include two Union of BC Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) grants, for the Emergency Operations Centre (EOC) and training and the Emergency Support Services (ESS) that support the “Hosting with Humility” initiative for receipt. [Item] 

THAT the 2022-2026 financial plan and capital expenditure program for the Comox Valley Emergency Program service, function 270, be amended to include a Union of BC Municipalities Community Preparedness Fund grant (Emergency Operations Centre and Training Funding Stream) in the 2022 budget year in the amount of $24,500 to assist with the “Hosting with Humility initiative: Adapting the Emergency Operations Centre Structure to Expand Host Community Capacity” project. The corresponding operational expenses will be as outlined in the September 15,2022 staff report.

THAT the 2022-2026 financial plan and capital expenditure program for the Comox Valley Emergency Program service, function 270, be amended to include a Union of BC Municipalities Community Preparedness Fund grant (Emergency Support Services Funding Stream) in the 2022 budget year in the amount of $24,700 to assist with the “Hosting with Humility: Reimagining Comox Valley as a Host Community” project. The corresponding operational expenses will be as outlined in the September 15, 2022 staff report.

Black Creek – Oyster Bay Services Committee minutes dated September 19, 2022 for receipt. [Item] 

THAT the board support an application to the Union of BC Municipalities Community Emergency Preparedness Fund, in an amount of up to $30,000 for the Oyster River Fire Rescue Department for fire department equipment, as outlined in Appendix A, attached to the staff report dated August 26, 2022.

Electoral Areas Services Committee minutes dated September 19, 2022 for receipt. [Item] 

THAT the Comox Valley Regional District Board approve a Commercial and Industrial (Form and Character) development permit (DP 15A 21 – Fanny Bay Resort Inc.) for the development of a campground containing 51 campsites, a caretaker residence, two cabins and several related buildings on property described as Lot B, District Lot 44 and of Lot 37-G, Section 2 and of Section 2-A, Nelson District, Plan 30021, PID 000-379-930;

AND FINALLY THAT subject to the receipt of a landscape security deposit of $126,250.00, the Corporate Legislative Officer be authorized to execute the development permit.

THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” to permit the development of a tourist accommodation facility and related site works within the floodplain setback for the year 2100, on property described as Lot 1 (See EK131521), District Lot 221 and Part of the Bed of the Straight of Georgia, Comox District, Plan 32761, PID 023-611-464 (8958 Clarkson Avenue);

AND FINALLY THAT, as a condition of the site specific exemption to the Floodplain Management Bylaw, the property owners, at their expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Alex McBride, P. Eng., dated August 30, 2022, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event that any damage is caused by flooding or erosion.

THAT the Comox Valley Regional District Board approve Mount Washington Mixed Use Development Permit DP 28C 22 (Sky Islands Holdings ULC) for a nine lot subdivision for property described as Lot 1, Blocks 1450 and 1469, Comox District, Plan EPP45916, PID 029-745-381 (Lot 1 of Plan EPP45916, Strathcona Parkway);

AND FURTHER THAT the Corporate Legislative Officer be authorized to execute the permit.

THAT the Comox Valley Regional District Board approve the Development Permit DP 5B 22 (Allen) to permit the construction of an accessory building within 30.0 metres of a property within the Agricultural Land Reserve described as Lot 1, District Lot 224, Comox District, Plan 20499, Except Parcel A (DD 26751W), PID 002-901-340 (1269 Wilkinson Road);

AND FINALLY THAT subject to the receipt of $16,425.00 security deposit, the Corporate Legislative Officer be authorized to execute the permit.

THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600 being the “Floodplain Management Bylaw No. 600, 2020” to permit a proposed single detached dwelling to be sited at 15 metres from the present natural boundary of the Strait of Georgia (FR 2C 22, Mathers/ Deslauriers) on property described as Strata Lot 8, Sections 8 and 17, Township 5, Comox District, and Part of the Former Bed of the Strait of Georgia, Strata Plan VIS6179, Together with an Interest in the Common Property in Proportion to the Unit Entitlement of the Strata Lot as Shown on Form V, PID 026-920-069 (8772 Driftwood Road);

AND FINALLY THAT, as a condition of the site specific exemption to the Floodplain Management Bylaw, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Local Government Act (RSBC, 2015, c. 1), specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Tony Williamson, B.Sc., and Chris Hudec, M.A.Sc., P.Eng., of Lewkowich Engineering Associates Ltd.., dated July 25, 2022, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.

THAT the Comox Valley Regional District Board approve the Development Permit DP 26C 22 (Harding) to permit the construction of a single detached dwelling and accessory buildings within 30.0 metres of a property within the Agricultural Land Reserve described as Lot O, Section 9, Township 5, Comox District, Plan 9520, PID 005-334-365 (1525 Seaview Road);

AND FINALLY THAT subject to the receipt of a $2,910.48 security deposit, the Corporate Legislative Officer be authorized to execute the permit.

THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve (ALR) Non-Adhering Residential Use application ALR 4C 22 (Michaud/ Armstrong) concerning the conversion of an accessory building into an additional dwelling located on Lot 3, Section 7, Township 6 and Block 29, Comox District, Plan EPP4861, PID 028-362-411 (6821 Farnham Road);

AND FINALLY THAT the application ALR 4C 22 (Michaud/Armstrong) regarding a nonadhering residential use on a property within the ALR be forwarded to the Agricultural Land Commission for final consideration.

THAT the Comox Valley Regional District Board give first and second reading to Bylaw No. 733, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10” which rezones properties known as That Part of District Lot 100, Comox District, Lying to the North of the Island Highway and to the West of Parcel A (DD 15057N), Except that Part in Plan 20383 (7648 Island Hwy.) from Commercial One (C-1) to Commercial One Exception 13 (C-1-13);

AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), the Board schedule a public hearing for Bylaw No. 733, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10” (RZ 1C 22, Edge Grain Forest Products Ltd.).

THAT the Comox Valley Regional District Board send a letter to the Ministry of Transportation and Infrastructure requesting them to undertake and lead a review of the road network in the Macaulay area, with a focus on safety, mobility and reliability including secondary connectivity and active transportation, and subsequently consider implementation opportunities based on the findings of the review;

AND FURTHER THAT no further study work be pursued by Comox Valley Regional District on this matter at this time.

AND FINALLY THAT a letter be sent from the Electoral Areas Services Committee to the Courtenay-Comox MLA and the Ministry of Transportation and Infrastructure advocating for a new roadway.

THAT the May 24, 2022 Comox Valley Regional District (CVRD) Board approved building services project be updated to reflect preliminary feedback received during the August 8, 2022 Electoral Areas Services Committee, including a focus on:
• Streamlining application and workflow processes,
• Improving communications with the public,
• Conducting outreach with the local building industry to support innovation and training (e.g. Energy Step Code), and increased awareness of the CVRD’s building permit application, review and inspection processes; and
• Conducting a review of policies in other jurisdictions, including the Denman and Hornby Local Trust Areas.

THAT the report attached as Appendix A, entitled Affordable Housing Support and Development Opportunities (on Denman and Hornby Islands), be referred to the board’s 2023 strategic planning process.

THAT the board support an application to the Union of BC Municipalities Community Emergency Preparedness Fund for up to $210,000 for Oyster River Fire Rescue, Merville Fire, Mount Washington Fire, Union Bay Fire Rescue, Hornby Island Fire Rescue, Denman Island Fire Rescue and Fanny Bay Fire Department for fire department equipment, training and upgrades to training grounds, as outlined in Appendix A, attached to the staff report dated September 8, 2022.

THAT a further allocation of $15,000 from the uncommitted BC Safe Restart Grant funds in the Puntledge North Community Facilities Support Service, function 676, be approved for distribution to assist the Merville Community Hall with the rising costs for a full septic system upgrade.

(This would leave $20,000 in uncommitted BC Safe Restart Grant funds remaining in the service for distribution to other community facilities.)

THAT the Electoral Areas Arts and Culture Grant Service, function 615, provide $2,000 in conditional grant funding to The Alberni Project Society and a further $800 to the Comox Valley Writers Society.

(This would leave $2,200 in uncommitted grant funding remaining in 2022).

THAT a 2022 Rural Community Grant be awarded in the amount of $1,500 to Macaulay Road and Area Neighbourhood Association from Area C.

THAT a 2022 Rural Community Grant be awarded in the amount of $2,500 to Scouts Canada Camp Gilwell - $500 from Area B and $2,000 from Area C.

THAT 2022 Rural Community Grants be awarded in the amounts of $10,000 to Guardians of Mid-Island Estuaries Society - $3,333 from Area A, $3,333 from Area B and $2,000 from Area C.

THAT the Union Bay Water Local Service Area Water Master Plan, final report dated September 8, 2022 be received;

AND FURTHER THAT in line with the reports principal findings staff utilize existing resources to work towards increasing existing treatment capacity, reducing system leakage and engaging in discussions with Union Bay Estates towards expanding water treatment capacity;

AND FINALLY THAT staff develop an implementation strategy for all recommended actions that includes analysis of timing, water rate implications and costs to be reflected in the 2023-2027 financial plan for the Union Bay Water Local Service Area.

THAT Bylaw No. 734 being "Visitor Centre Fees and Charges Bylaw No. 734, 2022" be given first and second readings concurrently. [Item] 

THAT Bylaw No. 734 being "Visitor Centre Fees and Charges Bylaw No. 734, 2022" be read a third time.

THAT Bylaw No. 719 being "Regional Parks and Trails Service Establishment Bylaw No. 719, 2022" be adopted. [Item]