The presiding member will provide the territory acknowledgment and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report.

Call to Action 17 - Language and Culture:

We call upon all levels of government to enable residential school Survivors and their families to reclaim names changed by the residential school system by waiving administrative costs for a period of five years for the name-change process and the revision of official identity documents, such as birth certificates, passports, driver’s licenses, health cards, status cards, and social insurance numbers.

Comox Valley Regional District Board minutes dated January 10, 2023 for adoption. [Item] 

Staff to provide a verbal update on the proposed amendments to Comox Valley Regional District (CVRD) Board Code of Conduct Policy P78.

Note: The proposed amendment to the policy was approved in principle by the Board at its November 22, 2022 meeting and referred to the Comox Strathcona Waste Management (CSWM) Board for comment. The policy was reviewed by the CSWM Board at its January 19, 2023 meeting and no formal comments were received. The staff report dated September 12, 2022 regarding the Board code of conduct policy review is attached for background purposes. [Item] 

THAT the amendment to CVRD Board Code of Conduct Policy P78 to include a complaints and enforcement process be approved. [Item] 

The following resolution was passed at the September 20, 2022 CVRD Board in-camera meeting:

"THAT the board rise and report on the acquisition of the property at 1893 Spike Road after the departure of the property’s current occupant."

As the conditions for public release have been met, the resolution is provided together with the staff report dated September 16, 2023. [Item] 

The following resolution was passed at the September 8, 2022 CVRD Board in-camera meeting:

"THAT the Comox Valley Regional District accepts two parcels legally described as Lot 3, Sections 25, Township 6, Comox District Plan VIP62463 (PID 023-303-921) and Lot 4, Sections 25 and 26, Township 6, Comox District Plan VIP62463 (PID 023-303-930) as a parkland donation through the Ecological Gifts Program;

AND FURTHER THAT the Chair and Corporate Officer be authorized and directed to sign any transaction documents related to the transfer of the property, including the donation agreement attached to the staff report dated September 2, 2022;

AND FURTHER THAT the Chair and Corporate Officer be authorized and directed to issue a tax receipt to the current owner upon transfer of the property for the fair market value of the property, as assessed by a third-party appraisal and verified by Environment and Climate Change Canada through its Ecological Gifts Program;

AND FINALLY THAT the board rise and report upon completion of the property acquisition."

As the conditions for public release have been met, the resolution is provided together with the redacted staff report dated September 2, 2023.

[Item] 

NOTE: The redacted report was added to the agenda at 2:20 pm on Monday, January 23, 2023.

Sara Dent, Executive Director, to present information regarding the BC Land Matching Program and to request an assessment of financial capacity for the CVRD to help expand the program's reach on Vancouver Island through a North Island Land Matcher role. [Item] 

Lindsay Monk and Roger Kishi to present an update on project funding and development work, and to request an exemption from development cost charges (DCCs). [Item] 

Note: For access to full reports referenced in committee/commission minutes please visit: www.comoxvalleyrd.ca/minutes-agendas

Report dated January 23, 2023 regarding the ability of the CVRD to waive or pay the Development Cost Charges (DCCs) for the Wachiay Affordable Housing Project located at 1679 McPhee Avenue, Courtenay for receipt. [Item] 

NOTE: The staff report was added to the agenda at 11:45 pm on Monday, January 23, 2023.

THAT the Comox Valley Regional District (CVRD) maximize the 2023 Homelessness Supports service requisition, function 451, in order pay a portion of the CVRD’s water and wastewater Development Cost Charges owing for the Wachiay Affordable Housing Project located at 1679 McPhee Avenue, Courtenay.

Maurice Primeau, BC Assessment, to present information regarding the 2023 assessment roll.

Lucy Wiwcharuk, Chief Financial Officer, and Kevin Douville, Manager of Financial Planning, will introduce the 2023-2027 financial planning process, and present information on the overall consolidated budget.

Report dated January 20, 2023 regarding a status update on the Corporate Energy and Emissions Plan and consideration of an updated version that reflects Board feedback for receipt. [Item] 

THAT the updated Comox Valley Regional District Corporate Energy and Emissions Plan, and reflecting changes associated with Comox Strathcona Waste Management emissions attached to the staff report dated January 20, 2023, be approved.

Report dated January 13, 2023 regarding endorsement of the Internal Cost of Carbon Policy for receipt. [Item] 

THAT the board approve the Internal Cost of Carbon Policy as presented in the staff report dated January 13, 2023;

AND FURTHER THAT the board direct staff to bring forward a bylaw to establish an internal cost of carbon reserve fund; contributions to this fund will result from the annual cost of carbon calculations as included with the annual financial plan.

Electoral Areas Services Committee minutes dated December 19, 2022 for receipt. [Item] 

Public hearing minutes dated January 4, 2023 regarding Bylaw No. 733 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10" (RZ 1C 22 - 7648 Island Highway - Edge Grain Forest Products Ltd) for receipt. [Item] 

Electoral Areas Services Committee minutes dated January 9, 2022 for receipt. [Item] 

THAT the Comox Valley Regional District Board approve Development Variance Permit DV 5B 22 (Anderson) to reduce the side yard setback for an existing accessory building from 7.5 metres to 1.5 metres on property described as Lot 1, District Lot 229, Comox District, Plan 38888,PID 000-015-024 (1729 Ryan Road East);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated January 6, 2023 and direct staff to start the external agency referral process for Lot 7, Section 28, Township 11, Nelson District, Plan 1931, PID 006-734-626 (von Schilling) as part of a proposed amendment (RZ 1A 22) of Bylaw No. 520, being the “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012.

THAT the board consider three readings and subsequent adoption of Bylaw No. 738 being “Rural Cumberland Fire Protection Service Establishment Bylaw No. 192, 2011, Amendment No. 4” to amend the boundary of the Rural Cumberland Fire Protection Service Area to include the property located at 2042 Comox Lake Road, as outlined in the staff report dated January 5, 2023;

AND FURTHER THAT the Directors for Electoral Area A and Electoral Area C, being the service participants, consent to the amendment of Bylaw No. 192 being the “Rural Cumberland Fire Protection Service Establishment Bylaw No. 192, 2011” in writing.

Recreation Commission minutes dated January 10, 2023 for receipt. [Item] 

Report dated January 23, 2023 regarding a budget amendment to the 2022 – 2026 adopted financial plan and capital expenditure program for the Hornby Island Fire Protection Service, function 220, to facilitate the purchase of a new tanker truck for receipt. [Item] 

NOTE: This staff report was added to the agenda at 10:45 am on Monday, January 23, 2023.

THAT the 2022 – 2026 financial plan and capital expenditure program for the Hornby Island Fire Protection service, function 220, be amended by increasing vehicle purchase expenses by $110,000, from $350,000 to $460,000 in the 2023 budget year for the replacement of the 1996 Ford Tanker truck, with additional costs being offset by an increase in the transfers from reserve of $55,000 and an increase in short term debt of $55,000.

Report dated January 23, 2023 regarding a security issue bylaw to allow the CVRD to secure and participate in the spring 2023 long-term debt issue with the Municipal Finance Authority (MFA) to fund endorsed capital projects for receipt. [Item] 

THAT Bylaw No. 745 being “Comox Valley Regional District Security Issuing Bylaw No. 745, 2023”, be forwarded to the Comox Valley Regional District Board for first, second and third readings and final adoption.

NOTE: The staff report was added to the agenda at 5:00 pm, Monday, January 23, 2023.

Report dated Janaury 20, 2023 regarding support for a grant application to the Union of BC Municipalities’ Community Emergency Preparedness Fund – Disaster Risk Reduction Climate Adaptation funding program in order to undertake Phase 3 of the Coastal Flood Adaptation Strategy for receipt. [Item] 

THAT the Board support the grant application to the Union of BC Municipalities’ Community Emergency Preparedness Fund Disaster Risk Reduction – Climate Adaptation program to undertake Phase 3 proposed activities of the Comox Valley Coastal Flood Adaptation Strategy and provide overall grant management.

Report dated January 20, 2023 regarding updates to the fare policies for the Comox Valley Regional Transit System for receipt. [Item] 

THAT the fare updates recommended by BC Transit to launch a new electronic fare collection system including replacement of the monthly pass with a 30-day pass, and removal of the ticket fare products, as outlined in the staff report, dated January 20, 2023 be approved.

Jake Martens, General Manager of Corporate Services, will present information regarding the service establishment process. [Item] 

THAT Bylaw No.738 being “Rural Cumberland Fire Protection Service Establishment Bylaw No. 192, 2011, Amendment No. 4” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 738 being "Rural Cumberland Fire Protection Service Establishment Bylaw No. 192, 2011, Amendment No. 4" be read a third time

THAT Bylaw No. 733 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10" be read a third time. [Item] 

THAT Bylaw No. 739 being "Comox Valley Sewerage Service Regulation, Fees and Charges Bylaw No. 71, 2010, Amendment No. 3" be adopted. [Item] 

NOTE: Bylaw No. 745 being “Comox Valley Regional District Security Issuing Bylaw No. 745, 2023” was added to the agenda at 4:45 pm, Monday, January 23, 2023.

THAT Bylaw No. 745 being “Comox Valley Regional District Security Issuing Bylaw No. 745, 2023” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 745 being "Comox Valley Regional District Security Issuing Bylaw No. 745, 2023" be read a third time.

THAT Bylaw No. 745 being " Comox Valley Regional District Security Issuing Bylaw No. 745, 2023" be adopted.

NOTE: adoption of the above bylaw requires a two-thirds affirmative vote for approval.

Correspondence dated January 20, 2023 from Mayor Staples, VICC-CLP Steering Committee Co-Chair, requesting the apppointment of CVRD representation on the Vancouver Island and Coastal Communities Climate Leadership Plan (VICC-CLP) Steering Committee [Item] 

THAT the Board appoint Director xx (representative) and Director yy (alternate) to the Vancouver Island and Coastal Communities Climate Leadership Steering Committee for the 2022-2026 term;

AND FURTHER THAT remuneration and expenses be paid for this appointment in accordance with Comox Valley Regional District Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012.

Correspondence dated January 20, 2023 from Director Arbour regarding the board's consideration of a resolution to be submitted to the Association of Vancouver Island Coastal Communities Convention for receipt. [Item] 

THAT the following resolution be supported and submitted to the Association of Vancouver Island Coastal Communities Convention:

WHEREAS significant costs for climate mitigation and adaptation are and increasingly will be shouldered by local governments;

AND WHEREAS local governments are severely limited to property taxes and grants to fund climate-related costs:

THEREFORE BE IT RESOLVED THAT Association of Vancouver Island Coastal Communities and Union of BC Municipalities ask the Minister of Municipal Affairs and BC Cabinet to establish a new contribution model similar in size and structure to the Canada Community Building Fund in order to accelerate local government climate-related investments.

THAT the addendum be considered.

Report dated January 23, 2023 regarding a draft resolution related to enhanced access to Extended Producer Responsibility (EPR) recycling programs for forwarding to the 2023 Association of Vancouver Island and Coastal Communities (AVICC) annual convention for receipt. [Item] 

THAT the following requested action be forwarded to the 2023 Association of Vancouver Island and Coastal Communities annual convention for consideration:

WHEREAS reasonable and free consumer access to recycling collection facilities or collection services is the cornerstone of British Columbia’s recycling framework;

AND WHEREAS the 2021 Accessibility Framework within the Stewardship Agencies of British Columbia’s Guidance on Accessibility of Stewardship Programs will not provide for the service levels expected within many remote communities in British Columbia, as Extended Producer Responsibility programs are only provided “where practical” which excludes many island and west coast based communities within the Comox Strathcona Waste Management service area;

THEREFORE BE IT RESOLVED THAT the Association of Vancouver Island Coastal Communities and the Union of BC Municipalities advocate for improved access to recycling for remote communities with tiered and funded solutions based on the remoteness index and developed in collaboration with local governments.