Stefan Woloszyn, Colin Bell, Bart Kuntz and Wes Eisses, CityWest, to provide an update on the Denman and Hornby Islands fibre installation to date, timing and next steps, project financing and challenges.

Noel Villard, Concerned Residents of Graham Lake Water Local Service Area, to present information regarding concerns with the proposed cost for the Graham Lake Water Local Service Area pump house upgrade, the cost of the replacement of the water main and distribution lines, as well as the high ongoing operating costs for the system. [Item] 

Grant Cyz, Chris Page and Greg Hamilton, Concerned Landowners of Graham Lake Water System, to present concerns regarding the Graham Lake Water System. [Item] 

Electoral Areas Services Committee resolutions status report dated May 2023 for receipt. [Item] 

Inspector Mike Kurvers, Officer in Charge (OIC) Comox Valley Detachment, to present information on the RCMP quarterly service update and annual policing priorities. [Item] 

Minutes of the Area C Advisory Planning Commission meeting held April 20, 2023 for receipt. [Item] 

Report dated May 4, 2023 regarding a rezoning application RZ 4C 22 - Unaddressed Lot (CKW Capitol Corporation), to facilitate an eight lot subdivision, an external agency referral and initiating a Community Amenity Contribution discussion with the applicant for receipt. [Item] 

THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated May 4, 2023 and direct staff to start the external agency referral process for Lot 21, Block 29, Comox District, Plan 4267, Except Parcel A (DD 10199W), and Except Parts in Plans 19827, 37370, 37638, 38261, VIP54948 and EPP87343, PID 006-070-931 (CKW Capitol Corporation) as part of a proposed amendment (RZ 4C 22) of Bylaw No. 520, being “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;

AND FURTHER THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012;

AND FINALLY THAT the Comox Valley Regional District Board authorize staff to begin discussions with the applicant on voluntary provision of community amenities as per Policy P68, being “Voluntary Community Amenity Contribution at Time of Rezoning.”

Report dated April 25, 2023 regarding a site-specific exemption to the prescribed floodplain setback for a proposed detached dwelling for receipt. [Item] 

THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020” to permit the construction of a single detached dwelling and related site works within the determined year 2100 floodplain setback on property described as That Part of Lot 10, Block "J", Section 6-A, Nelson District, Plan 1478, Lying to the East of a Straight Boundary Joining the Points of Bisection of the Northerly and Southerly Boundaries of Said Lot, PID 007-386-435 (3849 Marine Drive);

AND FURTHER THAT a Professional Engineer provide a post-development report to ensure that all requirements under the engineer report prepared by Alex McBride, P.Eng. of McElhanney Ltd., dated March 17, 2023 have been met;

AND FINALLY THAT, as a condition of the site-specific exemption to the Floodplain Management Bylaw, the property owners, at their expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that will enable the land to be safely used for the use intended (i.e. a single detached dwelling) according to the terms of the engineer report prepared by Alex McBride, P. Eng. of McElhanney Ltd., dated March 17, 2023. This will form part of the restrictive covenant, as well as require a post-development report to ensure that all possible mitigation measures have been enacted prior to occupancy or use of the land, acknowledging that no Disaster Financial Assistance Funding is available for the building or its contents and releasing, and indemnifying the Comox Valley Regional District from liability in the event that any damage is caused by flooding or erosion.

Report dated April 28, 2023 regarding a summary of First Nations and external agency comments and a recommendation for first and second readings of the proposed Bylaw Nos. 589 and 657 to streamline implementation by improving clarity and exemptions and improve enforceability of development permit area guidelines for receipt. [Item] 

THAT the Comox Valley Regional District Board give first and second reading to Bylaw No. 589, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 4” and Bylaw No. 657, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 7” which will update the protection of natural environment and hazardous condition development permit area guidelines section to improve readability, streamline implementation of the guidelines, and enhance ease of enforcement;

AND THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1) , the Board schedule a public hearing for Bylaw No. 589, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 4” and for Bylaw No. 657, being the “Rural Comox Valley Zoning Bylaw No. 337, 2014, Amendment No. 7”.

THAT staff report back with additional amendments to the form and character development permit areas to move all Development Permit Areas guidelines and exemptions into the Zoning Bylaw, provide options to address water conservation and the reduction of Greenhouse Gas emissions through Development Permit Areas where possible, and explore further delegation of development permit approval authority to streamline the development approvals process.

Report dated May 5, 2023 regarding the recently completed Fire Service Review for receipt. [Item] 

Tim Pley, Tim Pley and Associates, to present information regarding the Fire Service Review.

THAT the findings determined in the Fire Services Review report prepared by Tim Pley & Associates Ltd, dated January 2023, be implemented as described in the staff report, and appendix B, dated May 5, 2023.

Report dated April 12, 2023 regarding extending the current fire and rescue services mutual aid agreement allowing Comox Valley Regional District fire departments to request assistance, or respond to requests for assistance from other local fire departments on a cost recovery basis for receipt. [Item] 

THAT the Board approve the extension of the current Fire and Rescue Services Mutual Aid Agreement with the City of Campbell River, City of Courtenay, Town of Comox, Village of Cumberland, and the Ships Point Improvement District, for a five-year term May 10, 2023 to May 10, 2028.

AND FINALLY, THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.

Report dated April 12, 2023 regarding the annual updates to the Comox Valley Regional District Fire Services Operational Guidelines for receipt. [Item] 

THAT the updates to the Comox Valley Regional District Fire Services Operational Guidelines outlined in this staff report dated April 12, 2023 be approved.

Report dated April 25, 2023 regarding a budget amendment to the 2023–2027 adopted financial plan for the Union Bay Fire Protection Local Service Area, function 226 for receipt. [Item] 

THAT the 2023 – 2027 adopted financial plan for the Union Bay Fire Protection Local Service Area, function 226, be amended by reducing vehicle replacement expenses in 2023 by $100,000, earmarked for the replacement of a fire engine, and instead include building costs in 2023 of the same amounts to support pre-construction studies and drawings for the Union Bay Fire Hall replacement project.

Report dated May 4, 2023 regarding recommendations for the Sewer Extension South Liquid Waste Management Plan Addendum for the Steering Committee's consideration for receipt. [Item] 

Note: As per the resolution passed by the CVRD Board June 28, 2022, Director Hillian, as Chair of the Sewage Commission, will participate and vote on this matter as an appointed member of the Sewer Extension South Addendum Steering Committee. It is further noted that Ian Munro, Public and Technical Advisory Committees representative, will also be in attendance.

THAT the Sewer Extension South Liquid Waste Management Plan Steering Committee endorse the motions put forward by the Public and Technical Advisory Committees as described in the staff report dated May 4, 2023.

THAT staff report back to the Sewer Extension South Liquid Waste Management Plan Steering Committee with additional information on the addition of Royston Elementary School to Phase 1A once design and costs have been further refined and discussed with Comox Valley Schools.

THAT staff further develop a sewer connection deferral program for Type 2 and 3 systems five years or newer, for operation costs only;

AND FURTHER THAT staff report back to the Sewer Extension South Liquid Waste Management Plan Steering Committee with a detailed program proposal for approval.

THAT, in accordance with standard local government practice, all work required on private property for connection to the Royston/Union Bay sewer collection system (including installation of low-pressure sewer equipment where needed) be the responsibility of the property owner.

Report dated May 4, 2023 regarding further analysis of Sewer Extension South value planning alternatives and associated recommendations for receipt. [Item] 

THAT staff engage in discussions with project partners and rights holders on the potential use of portions of the E&N corridor for the Sewer Extension South forcemain alignment.

THAT Royston Pump Station flood mitigation options 2 and 3, as described in the staff report dated May 4, 2023, be included in the Sewer Extension South Liquid Waste Management Plan Addendum draft report, for further consideration by the Public and Technical Advisory Committees.

Report dated May 4, 2023 regarding an overview of the April 3, 2023 strategic planning session for the electoral areas held to discuss areas of common interest and identify initiatives for receipt. [Item] 

THAT a report be prepared to identify existing and potential planning and land use management regulatory tools that promote increased housing availability in the electoral areas in relation to secondary dwellings and that support aging in place opportunities.

THAT a report be prepared on the existing community parks service in relation to the costs, benefits, contributions, assets, liabilities and maintenance programs by electoral area.

Report dated May 4, 2023 regarding an expansion of the Regional Emergency Management service to include the City of Courtenay, Town of Comox, and Village of Cumberland as direct participants for receipt. [Item] 

THAT an amendment to Bylaw No. 1341 being “Comox Valley Emergency Program Extended Service Bylaw No. 1341, 1991” to include the City of Courtenay, Town of Comox, and Village of Cumberland as participants be approved;

AND FURTHER THAT participating area approval for the amending bylaw be authorized to be given by electoral area director and municipal council consents pursuant to sections 346 and 347 of the Local Government Act.

Report dated April 28, 2023 regarding Rural Community Grant applications received to date for receipt. [Item] 

THAT the 2023 Rural Community Grants be awarded for the amounts to the organizations as follows:

Note: Appendix A in the staff report dated April 28, 2023, will be used by the committee to confirm the funding awards for this resolution.

Report dated May 4, 2023 regarding additional information for the Growing Community Fund allocation for receipt. [Item] 

Note: The above-noted matter was deferred from the April 17, 2023 Electoral Areas Services Committee meeting.

THAT the Electoral Areas Services Committee endorse the following allocations for the Growing Communities Grant Funds, to be incorporated into the 2023-2027 adopted financial plan by way of subsequent Board approved budget amendments:

* Denman Island Fire Hall Replacement Project (2025) $850,000;

* Mount Washington Fire Hall Project (2023) $600,000;

* Union Bay Fire Hall Replacement Project (2024) $1,195,000;

* Denman Island Cross Trail (2024) $25,000;

* Goose Spit Trail (2024) $90,000;

* Royston Greenway Viewing Stand replacement (2024) $70,000;

* Seal Bay Nature Park (2025/2026) $120,000;

* Comox Valley Recreation Complexes (2024) – Comox Valley Aquatic Centre roof and hot water tanks $422,000;

* Sewer Conveyance Project (2023) $600,000;

* Hornby Island Free Store covered breezeway (2023) $25,000;

* Additional office space (2023) $500,000.

Report dated April 13, 2023 regarding a Community Works Fund status update for the period ending March 31, 2023 for receipt. [Item] 

Note: the consideration of allocations of Community Works Funds was deferred from the April 17, 2023 Electoral Areas Services Committee meeting. However, at the April 17, 2023 meeting the Committee did resolve to de-commit the allocation to the Beulah Creek Village Affordable Housing project so the recommendation from the staff report has been modified to reflect this.

THAT the Electoral Area Services Committee endorse the following allocations of Community Works Funds to be incorporated into the Comox Valley Regional District’s 2023–2027 adopted financial plan by way of subsequent Board amendments, subject to approval by the Board:
- Union Bay Fire Hall Replacement Project (2024) - $1,100,000 from Part A (Baynes Sound);
- Jackson Drive Sewer Disposal Field Upgrades (2024) - $65,000 from Lazo North (Electoral Area B);
- King Coho Sewer Bridge Replacement Project (2025) - $60,000 from Lazo North (Electoral Area B);
- Sewer Services South Extension (2023) - $1,250,000 to be split between Part A (Baynes Sound) ($226,693), Lazo North (Electoral Area B) ($511,654) and Puntledge - Black Creek (Electoral Area C) ($511,653).

Report dated April 28, 2023 regarding the ability to register a Notice on a property title advising potential buyers, insurers, financiers and others that the property may be in breach of Comox Valley Regional District bylaws or BC Building Code regulations for receipt. [Item] 

Report dated May 4, 2023 regarding proposed amendments to the park regulations bylaw, which will apply rules to newly acquired parks and trails for receipt. [Item] 

THAT the 40 hectares (99 acres) of land dedicated as park in the Union Bay Estates development being Lot A, Sections 31 and 32, Township 1, District Lot 28, Nelson District Plan EPP103248 and the statutory rights-of-way within EPP104243 & EPP111098 being Parts of Lots 1 & 3, District Lot 154, Nanaimo District, Sections 31 and 32, Township 1, both of District Lot 28, Nelson District Plan EPP155079, be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” and allowing equestrian use of multi-use trails within the park;

AND FURTHER THAT the Comox Valley Regional District seek input from K’ómoks First Nation on a park name;

AND FINALLY, THAT this park be referred to as Union Bay Nature Park subject to future K’ómoks First Nation consultation.

THAT the trail the Ministry of Transportation and Infrastructure constructed in 2021 along Back and MacDonald Roads that extends 1.1km from the Town of Comox boundary at Strathcona Crescent to the Comox boundary on MacDonald Road, to which the regional district agreed to manage and maintain in 2022 under a 30-year Licence of Occupation from the Ministry of Transportation and Infrastructure (File No 103334), be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010”;

AND FURTHER THAT the Comox Valley Regional District seek input from K’ómoks First Nation on a name for the trail;

AND FINALLY, THAT this trail be named Back Road Greenway subject to further K’ómoks First Nation consultation.

THAT the 16 hectares (40 acres) of land donated for park by Christopher Investments Ltd. being Lot 3, Section 25, Township 6, Comox District, Plan VIP62463 and Lot 4, Sections 25 and 26, Township 6, Comox District, Plan VIP62463 be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” and requiring leashing of pets within this park;

AND FURTHER THAT this park be named Maris Nature Park.

THAT the 29.4 hectares (72.7 acres) of land acquired as park being the east 1/2 of the south west 1/4 of Section 19, Township 6, Comox District, Plan 552e, except that part in Plan 205rw located at 1893 Spike Road and known as Spike Road Park be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” and allowing equestrian use of trails within this park and requiring leashing of pets;

AND FURTHER THAT the Comox Valley Regional District seek input from K’ómoks First Nation on a park name.

THAT the 0.45 hectares (1.2 acres) of land dedicated as park within EPP108777 and the statutory right-of-way within EPP108865 be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” and requiring leashing of pets within this park;

AND FURTHER THAT this park be named Wilfred Road Conservation Area.

THAT the 0.04 hectares (0.1 acres) of land dedicated as park just south of Schulz Road within EPP116378 be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” as an extension of Schulz Greenway.

THAT the 0.15 hectares (0.4 acres) of land dedicated as park just south of Schulz Road within EPP93899 be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” as an extension of Saratoga Park.

THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.