THAT the board adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(2)(b) The consideration of information received and held in confidence relating to negotiations between the regional district and the provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

The presiding member will provide the territory acknowledgment and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report.

Call to Action 24 - Health

We call upon medical and nursing schools in Canada to require all students to take a course dealing with Aboriginal health issues, including the history and legacy of residential schools, the United Nations Declaration on the Rights of Indigenous Peoples, Treaties and Aboriginal rights, and Indigenous teachings and practices. This will require skills-based training in intercultural competency, conflict resolution, human rights, and anti-racism.

Comox Valley Regional District Board minutes dated May 9, 2023 for adoption. [Item] 

Comox Valley Regional District Board minutes dated May 12, 2023 for adoption. [Item] 

At the May 9, 2023 regular meeting the Board received a delegation from the United Riders of Cumberland providing an update on their activities and requesting an increase in funding to $50,000 annually. The Board may consider the CAO recommendation as outlined below, provide alternative direction or take no further action. [Item] 

THAT the funding request from the United Riders of Cumberland as outlined through their May 9, 2023 delegation, be referred to the Comox Valley Recreation Commission for consideration under the Recreation Grant Service.

Jessie Gill, Michelle Carty, and Vanessa Simmonds will present an update on the child care landscape in the Comox Valley and to request that child care planning be prioritized within the new social planner position. [Item] 

Report dated May 19, 2023 regarding an update on the Growing Communities Grant allocations for receipt. [Item] 

THAT the Board defer any subsequent decisions on allocating the remaining $1,617,000 of Growing Communities Funds until after the Board’s June 2023 strategic planning session.

Comox Valley Transit Management Advisory Committee minutes dated April 11, 2023 for receipt. [Item] 

Public hearing minutes dated May 4, 2023 regarding Bylaws No. 740 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 11" (1334 and 1338 Hudson Road) and Bylaw 741 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 12" (3745 Piercy Road) for receipt. [Item] 

Black Creek – Oyster Bay Services Committee minutes dated May 8, 2023 for receipt. [Item] 

THAT the Board approve the extension of the current Fire and Rescue Services Mutual Aid Agreement with the City of Campbell River, City of Courtenay, Town of Comox, Village of Cumberland, and the Ships Point Improvement District, for a five-year term May 10, 2023 – May 10, 2028.

AND FINALLY, THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.

THAT the findings determined in the Fire Services Review report prepared by Tim Pley & Associates Ltd, dated January 2023, be implemented as described in the staff report, and appendix B, dated May 5, 2023.

THAT the Board consider providing delegated authority to the Black Creek - Oyster Bay Services Committee for matters related to the operation and administration of Black Creek - Oyster Bay services.

Electoral Areas Services Committee minutes dated May 8, 2023 for receipt. [Item] 

THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated May 4, 2023 and direct staff to start the external agency referral process for Lot 21, Block 29, Comox District, Plan 4267, Except Parcel A (DD 10199W), and Except Parts in Plans 19827, 37370, 37638, 38261, VIP54948 and EPP87343, PID 006-070-931 (CKW Capitol Corporation) as part of a proposed amendment (RZ 4C 22) of Bylaw No. 520, being “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;

AND FURTHER THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012;

AND FINALLY THAT the Comox Valley Regional District Board authorize staff to begin discussions with the applicant on voluntary provision of community amenities as per Policy P68, being “Voluntary Community Amenity Contribution at Time of Rezoning.”

THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020” to permit the construction of a single detached dwelling and related site works within the determined year 2100 floodplain setback on property described as That Part of Lot 10, Block "J", Section 6-A, Nelson District, Plan 1478, Lying to the East of a Straight Boundary Joining the Points of Bisection of the Northerly and Southerly Boundaries of Said Lot, PID 007-386-435 (3849A Marine Drive - Morin);

AND FURTHER THAT a Professional Engineer provide a post-development report to ensure that all requirements under the engineer report prepared by Alex McBride, P.Eng. of McElhanney Ltd., dated March 17, 2023 have been met;

AND FINALLY THAT, as a condition of the site-specific exemption to the Floodplain Management Bylaw, the property owners, at their expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that will enable the land to be safely used for the use intended (i.e. a single detached dwelling) according to the terms of the engineer report prepared by Alex McBride, P. Eng. of McElhanney Ltd., dated March 17, 2023. This will form part of the restrictive covenant, as well as require a post-development report to ensure that all possible mitigation measures have been enacted prior to occupancy or use of the land, acknowledging that no Disaster Financial Assistance Funding is available for the building or its contents and releasing, and indemnifying the Comox Valley Regional District from liability in the event that any damage is caused by flooding or erosion.

THAT the Comox Valley Regional District Board give first and second reading to Bylaw No. 589, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 4” and Bylaw No. 657, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 7” which will update the protection of natural environment and hazardous condition development permit area guidelines section to improve readability, streamline implementation of the guidelines, and enhance ease of enforcement;

AND THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1) , the Board schedule a public hearing for Bylaw No. 589, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 4” and for Bylaw No. 657, being the “Rural Comox Valley Zoning Bylaw No. 337, 2014, Amendment No. 7”.

THAT the findings determined in the Fire Services Review report prepared by Tim Pley & Associates Ltd, dated January 2023, be implemented as described in the staff report, and appendix B, dated May 5, 2023.

THAT the Board approve the extension of the current Fire and Rescue Services Mutual Aid Agreement with the City of Campbell River, City of Courtenay, Town of Comox, Village of Cumberland, and the Ships Point Improvement District, for a five-year term May 10, 2023 to May 10, 2028.

AND FINALLY, THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.

THAT the updates to the Comox Valley Regional District Fire Services Operational Guidelines outlined in this staff report dated April 12, 2023 be approved.

THAT the 2023 – 2027 adopted financial plan for the Union Bay Fire Protection Local Service Area, function 226, be amended by reducing vehicle replacement expenses in 2023 by $100,000, earmarked for the replacement of a fire engine, and instead include building costs in 2023 of the same amounts to support pre-construction studies and drawings for the Union Bay Fire Hall replacement project.

THAT, in accordance with standard local government practice, all work required on private property for connection to the Royston/Union Bay sewer collection system (including installation of low-pressure sewer equipment where needed) be the responsibility of the property owner.

THAT staff engage in discussions with project partners and rights holders on the potential use of portions of the E&N corridor for the Sewer Extension South forcemain alignment.

THAT Royston Pump Station flood mitigation options 2 and 3, as described in the staff report dated May 4, 2023, be included in the Sewer Extension South Liquid Waste Management Plan Addendum draft report, for further consideration by the Public and Technical Advisory Committees.

THAT an amendment to Bylaw No. 1341 being “Comox Valley Emergency Program Extended Service Bylaw No. 1341, 1991” to include the City of Courtenay, Town of Comox, and Village of Cumberland as participants be approved;

AND FURTHER THAT participating area approval for the amending bylaw be authorized to be given by electoral area director and municipal council consents pursuant to sections 346 and 347 of the Local Government Act.

THAT the Board endorse the following allocations for the Growing Communities Grant Funds, to be incorporated into the 2023-2027 adopted financial plan by way of subsequent Board approved budget amendments:

* Denman Island Fire Hall Replacement Project (2025) $850,000;

* Mount Washington Fire Hall Project (2023) $600,000;

* Union Bay Fire Hall Replacement Project (2024) $1,195,000;

THAT the 40 hectares (99 acres) of land dedicated as park in the Union Bay Estates development being Lot A, Sections 31 and 32, Township 1, District Lot 28, Nelson District Plan EPP103248 and the statutory rights-of-way within EPP104243 & EPP111098 being Parts of Lots 1 & 3, District Lot 154, Nanaimo District, Sections 31 and 32, Township 1, both of District Lot 28, Nelson District Plan EPP155079, be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” and allowing equestrian use of multi-use trails within the park;

AND FURTHER THAT the Comox Valley Regional District seek input from K’ómoks First Nation on a park name;

AND FINALLY, THAT this park be referred to as Union Bay Nature Park subject to future K’ómoks First Nation consultation.

THAT the trail the Ministry of Transportation and Infrastructure constructed in 2021 along Back and MacDonald Roads that extends 1.1km from the Town of Comox boundary at Strathcona Crescent to the Comox boundary on MacDonald Road, to which the regional district agreed to manage and maintain in 2022 under a 30-year Licence of Occupation from the Ministry of Transportation and Infrastructure (File No 103334), be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010”;

AND FURTHER THAT the Comox Valley Regional District seek input from K’ómoks First Nation on a name for the trail;

AND FINALLY, THAT this trail be named Back Road Greenway subject to further K’ómoks First Nation consultation.

THAT the 29.4 hectares (72.7 acres) of land acquired as park being the east 1/2 of the south west 1/4 of Section 19, Township 6, Comox District, Plan 552e, except that part in Plan 205rw located at 1893 Spike Road and known as Spike Road Park be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” and allowing equestrian use of trails within this park and requiring leashing of pets;

AND FURTHER THAT the Comox Valley Regional District seek input from K’ómoks First Nation on a park name.

THAT the 0.45 hectares (1.2 acres) of land dedicated as park within EPP108777 and the statutory right-of-way within EPP108865 be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” and requiring leashing of pets within this park;

AND FURTHER THAT this park be named Wilfred Road Conservation Area.

THAT the 0.04 hectares (0.1 acres) of land dedicated as park just south of Schulz Road within EPP116378 be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” as an extension of Schulz Greenway.

THAT the 0.15 hectares (0.4 acres) of land dedicated as park just south of Schulz Road within EPP93899 be added to Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” as an extension of Saratoga Park.

Sewage Commission minutes dated May 9, 2023 for receipt. [Item] 

Water Committee minutes dated May 9, 2023 for receipt. [Item] 

THAT the Board amend Bylaw No. 129 being the “Comox Valley Water Conservation Bylaw No. 129, 2010” to the revised bylaw attached as Appendix A to this staff report dated May 5, 2023;

AND FURTHER THAT the board give first, second and third reading to the amendment to Bylaw No. 129.

Black Creek – Oyster Bay Services Committee minutes dated May 15, 2023 for receipt. [Item] 

Electoral Areas Services Committee minutes dated May 15, 2023 for receipt. [Item] 

THAT the 2023 Rural Community Grants be awarded for the amounts to the organizations as outlined in the table attached, dated May 15, 2023 with the addition of $2,500 to United Riders of Cumberland from Area A and $12,000 from Area C. [Item] 

THAT the Board endorse the following allocations for the Growing Communities Grant Funds, to be incorporated into the 2023-2027 adopted financial plan by way of subsequent Board approved budget amendments:
• Denman Island Cross Trail (2024) $25,000;
• Goose Spit Trail (2024) $90,000; and
• Seal Bay Nature Park (2025/2026) $120,000.

THAT the Board endorse the following allocations of Community Works Funds to be incorporated into the Comox Valley Regional District’s 2023–2027 adopted financial plan by way of subsequent Board amendments, subject to approval by the Board:

- Union Bay Fire Hall Replacement Project (2024) - $1,100,000 from Part A (Baynes Sound);
- Jackson Drive Sewer Disposal Field Upgrades (2024) - $65,000 from Lazo North (Electoral Area B);
- King Coho Sewer Bridge Replacement Project (2025) - $60,000 from Lazo North (Electoral Area B);
- Sewer Services South Extension (2023) - $1,250,000 to be split between Part A (Baynes Sound) ($226,693), Lazo- North (Electoral Area B) ($511,654) and Puntledge - Black Creek (Electoral Area C) ($511,653).

THAT the Union Bay Historical Society's request for $22,500 from the 2023 Rural Community Grants, be funded through the Area A and Area B Heritage Conservation Service, functions 691 and 692.

Report dated May 18, 2023 regarding a request from K’ómoks First Nation for support with celebrating National Indigenous People’s Day on June 21, 2023 for receipt. [Item] 

THAT the Comox Valley Regional District approve a donation to K’ómoks First Nation in the amount of $20,000 to support the National Indigenous People’s Day celebrations to be held on June 21, 2023. This will be funded by contributions from the Heritage Conservation Services for Electoral Areas A, B and C (functions 691, 692 and 693) utilizing uncommitted other professional fees allocations in 2023 as follows:
• Function 691, Electoral Area A Heritage Conservation - $7,441.50
• Function 692, Electoral Area B Heritage Conservation - $7,441.50
• Function 693, Electoral Area C Heritage Conservation - $5,117.00

Report dated May 18, 2023 regarding the 2023 – 2027 financial plans for the Electoral Areas Planning Service, function 500, and for the Regional Growth Strategy Service, function 512, to support the development of the regional Climate Action Strategy for receipt. [Item] 

THAT the 2023 – 2027 financial plan and capital expenditure program for the Regional Growth Strategy Service, function 512, be amended by increasing other professional fees in 2023 by $87,070 to support the preparation of the regional Climate Action Strategy (to be funded by an equivalent transfer from the service’s Future Expenditures Reserve).

Report dated May 18, 2023 regarding iinitiation of an amendment to the Regional Growth Strategy (RGS) bylaw that is in line with the RGS review scope contemplated through the Board’s 2023 – 2027 financial planning process [Item] 

THAT the Board initiate an amendment to Bylaw No. 120, being the “Comox Valley Regional District Regional Growth Strategy Bylaw No. 120, 2010”, in order to:
• Update population and employment projections in Parts 1 and 2;
• Update Map No. 5 municipal area and settlement expansion area boundaries to reflect lands incorporated since Regional Growth Strategy bylaw adoption;
• Update language in Part 2 to reflect K’ómoks First Nation’s treaty process (in accordance with K’ómoks First Nation’s direction) and include reference to the Board’s Indigenous Relations strategic driver;
• Update Greenhouse Gas Emissions reduction targets;
• Remove the policy indicators from Part 3 and incorporate into the Regional Growth Strategy Hub site (evaluation and monitoring tool);
• Update policies in Part 3 only to the extent of modernizing and not changing the substance (e.g. where a recommended action has been completed update the policy to reflect reference; delete references to Comox Valley Economic Development Society, etc.);
• Apply the Board’s Indigenous Relations strategic driver to language used in Part 4 (1)(c);
• Delete reference to “Sage Hills” everywhere that it appears (i.e. text and maps); and
• Add reference, in Part 5, section 5.1(5) “Undertake Additional Studies and Projects”, to development of “action plans” for each of the eight Regional Growth Strategy goals as an implementation tool;

AND FURTHER THAT a minor amendment process be undertaken to consider the changes described above;

AND FINALLY THAT staff report back with a proposed consultation plan to consider the proposed amendments to the Regional Growth Strategy bylaw as a minor amendment.

Report dated May 16, 2023 regarding the requests from the Electoral Areas Services Committee (EASC) and Black Creek – Oyster Bay (BCOB) Services Committee for delegated authority of certain powers, duties and functions related to the rural services for receipt. [Item] 

THAT the Board consider first, second and third readings of Bylaw No. 749 being “Committee Delegation Bylaw, 2023” as provided in the staff report dated May 16, 2023.

THAT Bylaw No. 589 being “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 4” be given first and second readings concurrently [Item] 

THAT Bylaw No. 657 being “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 7” be given first and second readings concurrently [Item] 

THAT Bylaw No. 749 being “Committee Delegation Bylaw, 2023” be given first and second readings concurrently [Item] 

THAT Bylaw No. 749 being "Committee Delegation Bylaw, 2023" be read a third time.

THAT Bylaw No. 765 being “Comox Valley Water Conservation Bylaw 2010, Amendment No. 9” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 765 being "Comox Valley Water Conservation Bylaw 2010, Amendment No. 9" be read a third time.

THAT Bylaw No. 766 being “Comox Valley Emergency Program Extended Service Establishment Bylaw 1991, Amendment No. 4” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 766 being "Comox Valley Emergency Program Extended Service Establishment Bylaw 1991, Amendment No. 4" be read a third time.

THAT Bylaw No. 767 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010, Amendment No. 9” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 767 being "Electoral Areas Parks Regulations Bylaw No. 103, 2010, Amendment No. 9" be read a third time.

THAT Bylaw No. 740 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 11" be read a third time. [Item] 

THAT Bylaw No. 741 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 11" be read a third time. [Item] 

THAT Bylaw No. 737 being "Comox Valley Regional District 2022 to 2026 Financial Plan and Capital Expenditure Program Bylaw No. 700, Amendment No. 1" be adopted. [Item] 

New business notice dated May 17, 2023 for Bylaw No. 589 being “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 4” (CVRD), and Bylaw No. 657 being “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 7” (CVRD) (CVRD) for receipt. [Item] 

WHEREAS the following bylaws have received first and second readings by the regional district board:

• Bylaw No. 589 being “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 4” (CVRD)
• Bylaw No. 657 being “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 7” (CVRD)

AND WHEREAS, pursuant to Section 464 (1) of the Local Government Act [RSBC 2015, c.1], it is necessary to hold a public hearing on the aforementioned bylaws;

THEREFORE BE IT RESOLVED THAT:

1. Staff are directed to schedule a public hearing;

2. The location of the public hearing will be at the at the Comox Valley Regional District Civic Room, 770 Harmston Ave, Courtenay, BC V9N 0G8;

3. Public input will be accepted through written submissions and in person verbal comments;

4. The holding of the public hearing be delegated to the Directors from Electoral Areas A, B and C with Director ________ designated as the Chair and Directors __________ and ____________ designated as First Vice-Chair and Second Vice-Chair respectively for the public hearing; and

5. At least one (1) of the above-named delegates must be in attendance at the public hearing.