Ross Birchall to present information regarding an update on the status of HICEEC's Complete Communities Application, and to request the following:

1. A letter of support in principle for HICEEC’s application to the Rural Economic Diversification and Infrastructure Program (REDIP).
2. A letter of support in principle for HICEEC’s application to the Federal of Canadian Municipalities (FCM) for their infrastructure program.
3. A motion of support for HICEEC’s project and for CVRD staff to review and work with HICEEC and WCG to support an application for the Union of British Columbia Municipalities (UBCM) Complete Communities program due January 12, 2024. [Item] 

Paul Turner and Monica Turner to present information regarding a request to install a non-power dingy dock and steps with a railing for water access at the Dyke Road South Park. [Item] 

Staff to provide a verbal update on the follow-up with the delegations of July 25, 2023 from Monika Terfloth regarding the request for removal of fill at 6721 Farnham Road and John Heyd regarding a proposed campground on ALR land at 6721 Farnham Road. The committee may consider providing further direction if desired.

Electoral Areas Services Committee resolutions status report for receipt. [Item] 

The following minutes are presented for receipt:

- Area B Advisory Planning Commission minutes dated July 17, 2023; [Item] 

- Area C Advisory Planning Commission minutes dated July 27, 2023 [Item] 

Report dated August 9, 2023 regarding Development Variance Permit DV 5B 23 – 1900 Ryan Road East (Huska) to reduce the rear yard setback of an existing accessory building that has been used as a secondary dwelling from 7.5 metres to 1.9 metres for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 5B 23 – 1900 Ryan Road East (Huska).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT Development Variance Permit DV 5B 23 (Huska) be approved to reduce the rear yard setback of an existing accessory building that can be used as a secondary dwelling from 7.5 metres to 1.9 metres on property described as 1900 Ryan Road East, PID 000-138-517 (1900 Ryan Road East);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated August 9, 2023 regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm) to reduce the minimum rear yard of the principle dwelling from 7.5 metres to 2.35 metres in order to accommodate a second storey addition to an existing dwelling for receipt. [Item] 

The following items are presented for receipt:

- Correspondence dated August 9, 2023 from John and Kathleen Hackett, adjacent neighbours, regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm). [Item] 

- Correspondence dated August 10, 2023 from Jennifer Ramsey, adjacent neighbour, regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm). [Item] 

- Correspondence dated August 10, 2023 from Rolande Ramsey, adjacent neighbour, regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm). [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the Comox Valley Regional District Board approve Development Variance Permit DV 4B 23 (Holm) to reduce the rear yard setback of the principle dwelling from 7.5 metres to 2.35 metres in order to accommodate a second storey addition on the property described as Lot 4, District Lot 190, Comox District, Plan 18918, PID: 003-799-557 (413 Curtis Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated August 4, 2023 regarding an Agricultural Land Reserve (ALR) application to allow for an additional dwelling larger than 90 square metres at 6049 Headquarters Road for receipt. [Item] 

THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve Non-Adhering Residential Use application (Application ID: 68150) concerning the development of an additional residence larger than 90 square metres located on Lot 3, District Lot 203, Comox District, Plan 25964, PID 001-598-554 (6049 Headquarters Road);

AND FINALLY THAT this application regarding a non-adhering residential use on a property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for final consideration.

Report dated August 10, 2023 regarding a site-specific exemption to the prescribed floodplain setback requirements outlined in the Floodplain Management Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020” for a proposed residential building for receipt. [Item] 

THAT a site-specific engineer’s prescription for the siting of a proposed single detached dwelling relative to the 2100-year floodplain setback of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be approved on the property described as Lot 11, District Lot 28, Nelson District, Plan 23450, PID 003-109-054 (unaddressed lot along Kilmarnock Drive);

AND FINALLY THAT, as a condition of the engineer’s site specific floodplain setback, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Ken Woods, P.Eng., dated May 18, 2023, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.

Report dated August 11, 2023 regarding a rezoning application affecting two lots which includes a proposal to replace an existing Master Development Agreement with a new Phased Development Agreement (PDA) that would enable more housing over more land at a higher density for receipt. [Item] 

THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix B of staff report dated August 11, 2023, and direct staff to commence the external agency referral process for rezoning application RZ 3C 22 (0942492 B.C. Ltd.) which proposes subdivision and development of Lot A, Block 29, Comox District, Plan 3865, except parts in plans 11527, 16307, 28304, 31481 and 39339, PID 003-887-651 (unaddressed lot off McLarey Road) and Lot C, Block 29, Comox District, Plan 11527, PID 005-053-170 (8840 Island Highway) that would enable up to 544 dwelling units;

AND FINALLY THAT staff be authorized to proceed with discussions with the property owner to replace the Master Development Agreement registered on the property known as Lot A, Block 29, Comox District, Plan 3865, except parts in plans 11527, 16307, 28304, 31481 and 39339, PID 003- 887-651 (unaddressed lot off McLarey Road) with the applicant’s proposed phased development agreement that also includes the lands within the property known as Lot C, Block 29, Comox District, Plan 11527, PID 005-053-170 (8840 Island Highway).

Report dated August 9, 2023 regarding amendments to the Planning Procedures and Fees Bylaw, Development Permit Delegation Bylaw, and two ticketing bylaws to be consistent with the amendments to the Zoning Bylaw and Official Community Plan through the development permit area review for receipt. [Item] 

THAT the Board consider giving readings to amendments to the following bylaws that reflect updated language consistent with the development permit area review, as generally described in Appendices A through D in the staff report dated August 9, 2023:

• Comox Valley Regional District Planning Procedures and Fees Bylaw No. 328, 2014;
• Development Permit Delegation Bylaw No. 2365, 2001;
• Bylaw Adjudication Ticketing Bylaw No. 679, 2021”; and,
• Municipal Ticket Information Bylaw No. 104, 2010.

Report dated August 10, 2023 regarding a response to the Town of Comox referral on a proposed Official Community Plan and Zoning Bylaw amendment for a multi-unit residential/commercial development that is adjacent to Electoral Area B for receipt. [Item] 

THAT this staff report, dated August 10, 2023, as well as public correspondence received, be provided to the Town of Comox in response to a referral (Comox Valley Regional District files 6500-30/Comox and 6500-40/Comox) about a proposed mixed-use, multi residential development at 2077 Hector Road and 941 Aspen Road.

THAT the Town of Comox require the applicant to provide a new Transportation Impact Assessment for the proposed multi-family development proposed at 2077 Hector Road and 941 Aspen Road that accounts for the surrounding neighbourhood and transportation network in Electoral Area B.

Report dated July 21, 2023 regarding an update on the CVRD’s application to the Union of BC Municipalities’ (UBCM) Community Emergency Preparedness Fund – Disaster Risk Reduction Climate Adaptation grant program to undertake the construction of the Dyke Road Park Green Shores® Demonstration Project for receipt. [Item] 

Report dated August 4, 2023 regarding a grant request from the Union Bay Community Club and Recreation Association to support the replacement of their existing playground for receipt. [Item] 

THAT the 2023-2027 Financial Plan be amended by $25,000 to provide a grant to the Union Bay Community Club and Recreation Association in 2023 to support the design of a new playground on the Union Bay Community Hall site with funding coming from the Electoral Area A Denman-Hornby Islands Community Works Funds.

AND FURTHER THAT consideration be given as part of the 2024 – 2028 financial planning process to include a $175,000 grant to the Union Bay Community Club and Recreation Association to support the construction of a playground on the Union Bay Community Hall site and to support upgrades to the trail from Jones Road to promote community access the playground.

Report dated July 31, 2023 regarding options for the Shingle Spit Boat Launch and to seek direction on next steps for receipt. [Item] 

THAT the Shingle Spit boat launch on Hornby Island be maintained under the existing licence agreement and that consideration be given to the replacement of the boat launch through the 2024 – 2028 financial planning process.

THAT the addendum be considered.

Comments regarding Development Variance Permit DV 5B 23 – 1900 Ryan Road East (Huska) will be posted here prior to the meeting.

Correspondence dated August 11, 2023 from Tim Everets, adjacent neighbour, regarding Development Variance Permit DV 5B 23 – 1900 Ryan Road East (Huska) for receipt. [Item] 

Comments regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm) will be posted here prior to the meeting.

Correspondence dated August 11, 2023 from Mary Duvall, adjacent neighbour, regarding DV 4B 23 – 413 Curtis Road (Holm) for receipt. [Item] 

Correspondence dated August 11, 2023 from Mary Duvall, adjacent neighbour, regarding DV 4B 23 – 413 Curtis Road (Holm) for receipt. [Item]