CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
COMOX VALLEY RECREATION COMMISSION
Tuesday, September 26, 2023
Civic Room, located at 770 Harmston Avenue, Courtenay, BC commencing at 2:45 pm.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas


In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
 
C. UNFINISHED BUSINESS:
1) COMOX VALLEY INDOOR MULTI SPORT/TENNIS FACILITY
 
Staff to provide a verbal update on the delegation of May 23, 2023 from Peter Dutton regarding a request that staff investigate the feasibility of a Comox Valley indoor multi sport/tennis complex including identifying a suitable location for this facility. The commission may consider providing direction if desired.
 
D. RESOLUTIONS STATUS REPORT:
Comox Valley Recreation Commission resolutions status report dated September 2023 for receipt. [Item] 
208All1 person/1 vote
 
E. REPORTS:
1) 2023 RECREATION GRANT – ADDITIONAL FUNDING REQUEST FROM UNITED RIDERS OF CUMBERLAND
 
Report dated September 21, 2023 regarding the status of a $50,000 funding request by the United Riders of Cumberland; which has received $39,500 in total from the Comox Valley Regional District in 2023 for receipt. [Item] 
209AllWeighted
 
2) COMOX VALLEY EXHIBITION GROUNDS – FEES AND CHARGES BYLAW UPDATE
 
Report dated September 21, 2023 regarding proposed amendments to the Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013 for receipt. [Item] 
209AllWeighted
 
Recommendation:
 
THAT Bylaw No. 244 being “Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013” be amended as attached to the September 21, 2023 staff report.
209AllWeighted
 
3) CORPORATE ENERGY AND EMISSIONS PLAN UPDATE
 
Report dated September 21, 2023 regarding an update on the progress made towards meeting the targets identified in the Corporate Energy and Emissions Plan for receipt. [Item] 
209AllWeighted
 
Recommendation:
 
THAT staff be directed to continue discussions to develop heat energy options between the North Island Hospital Comox Valley and the Comox Valley Aquatic Centre.
209AllWeighted
 
4) VILLAGE OF CUMBERLAND PARTICIPATION IN COMOX VALLEY TRACK AND FIELDS SERVICE, FUNCTIONS 601 - 603
 
Report dated September 21, 2023 regarding an invitation to the Village of Cumberland to participate in the, Comox Valley Regional District Track and Fields Service, Functions 601-603 for receipt. [Item] 
209A, B, C, Cty, CmxWeighted
 
Recommendation:
 
THAT the Village of Cumberland be invited to participate in the Comox Valley Track and Fields Service, Functions 601 – 603;

AND FURTHER THAT subject to a positive response by the Village of Cumberland an amendment to Bylaw No. 2353 being “Comox Valley Sports Track and Fields Service Conversion Bylaw No. 2353, 2001” be brought forward for Board consideration;

AND FINALLY, THAT participating area approval for the amending bylaw be authorized to be given by electoral area director and municipal council consents pursuant to sections 346 and 347 of the Local Government Act.
209A, B, C, Cty, CmxWeighted
 
5) FUNCTION 603 TRACK AND FIELD SERVICES BUDGET AMENDMENT
 
Report dated September 21, 2023 regarding a budget amendment for functions 601 Track and Field Services and 603 Playing Fields for receipt. [Item] 
209AllWeighted
 
Recommendation:
 
THAT the 2023 – 2027 financial plan and capital expenditure program for the Comox Valley Track and Fields Service, functions 601 – 603, be amended to support a complete engineered design and Class A cost estimate for a new artificial turf field by increasing other professional fees in 2023 for sub-function 603 by $54,476 to be funded by a corresponding increase in the transfer to operating from the service’s Future Expenditure Reserve fund (Function 601).
209AllWeighted
 
F. NEW BUSINESS:
G. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
H. MEDIA QUESTIONS:
I. IN-CAMERA:
J. TERMINATION:
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