CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


Monday, October 16, 2023
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) CITY OF COURTENAY - 2024 ACTIVE TRANSPORTATION FUNDING OPPORTUNITY: LAKE TRAIL MULTI-USE PATH PROJECT
 
Kyle Shaw, Director of Public Works Services - City of Courtenay, to present information regarding the Lake Trail Multi-Use Path Project and a request for support from the Electoral Area(s) to help fund the project with the City as the lead. [Item
 
2) MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE
 
Kellen Truant, Ministry of Transportation and Infrastructure, in attendance at the invitation of the Committee to provide an update on road services and maintenance and discuss transportation priorities and interests.
 
C. RESOLUTIONS STATUS REPORT:
Electoral Areas Services Committee resolutions status report dated October 2023 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
The following items are presented for receipt:
208All1 person/1 vote
 
- Area A Advisory Planning Commission minutes dated September 11, 2023; [Item
 
- Agricultural Advisory Planning Commission minutes dated September 14, 2023; and [Item
 
- Area C Advisory Planning Commission minutes dated September 21, 2023. [Item
 
2) ACTIVE TRANSPORTATION NETWORK PLAN ROYSTON ROAD IMPLEMENTATION AND LAKE TRAIL ROAD UPDATE
 
Report dated October 13, 2023 seeking a future funding allocation in support of an application to the BC Active Transportation Infrastructure Grants Program for the construction of the Royston Road Pedestrian Improvements project, for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT up to $300,000 from the Electoral Area Parks and Greenways Service (Function 621) Capital Projects Reserve in the 2024-2028 Financial Plan be allocated for the implementation and construction of the Royston Road Pedestrian Improvements active transportation project and confirm that:

- the project is a regional district priority;
- the project is shovel-ready per Section 3 of the BC Active Transportation Grant Infrastructure Application; and,
- the project is intended to be completed within the required timeline (by March 2025).
209A, B, CWeighted
 
3) INTERIM REPORT - COMOX VALLEY REGIONAL DISTRICT AGRICULTURAL PLAN UPDATE
 
Report dated October 13, 2023 presenting the final interim report for the Comox Valley Regional District Agricultural Plan for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Ione Smith, Upland Consulting, will present on the Comox Valley Regional District Agricultural Plan.
 
Recommendation:
 
THAT the report entitled, Final Interim Report: Comox Valley Regional District Agricultural Plan Update, attached as Appendix A to this report and dated September 28, 2023, be the basis for moving forward with completing an updated Comox Valley Agricultural Plan;

AND FURTHER THAT the Final Interim Report; Comox Valley Regional District Agricultural Plan Update be referred to the Board for information.
208 and 213A, B, C1 person/1 vote
 
4) WEED CONTROL BYLAW AMENDMENTS
 
Report dated October 10, 2023 regarding updates to the Weed Control Bylaw to reflect current legislative and corporate information to ensure applicability and enforcement when required for receipt. [Item
209A, B, CWeighted
 
Recommendation #1:
 
THAT Bylaw No. 764 being “Comox Valley Regional District Weed Control Regulation Bylaw No. 764, 2023”, as attached to the staff report dated October 10, 2023, be given first, second and third readings.
209A, B, CWeighted
 
Recommendation #2:
 
THAT staff prepare amendments for the following bylaws to reflect the new weed control bylaw, as outlined in the staff report dated October 10, 2023:

• Bylaw No. 104 being “Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010”;
• Bylaw No. 679 being “Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021”.
209A, B, CWeighted
 
5) PARKLAND DEVELOPMENT CHARGE BYLAW AMENDMENT
 
Report dated October 10, 2023 regarding amendments to Bylaw No. 238 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT first, second and third readings of Bylaw No. 729 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012, Amendment No. 1” be rescinded;

AND FURTHER THAT amendments to Bylaw No. 238 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012”, as appended to the staff report dated October 10, 2023, be submitted to the board for consideration.
209A, B, CWeighted
 
6) SHINGLE SPIT BOAT RAMP FUNDING OPTIONS
 
Report dated October 11, 2023 regarding funding options to replace the Shingle Spit boat ramp on Hornby Island for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the 2023–2027 Financial Plan and Capital Expenditure program for the Hornby Island Community Parks and Greenways Service, function 620, be amended by increasing land improvements expenditures in 2024 by $500,000 to support the Shingle Spit Boat Ramp capital project (1139), to be funded by an allocation of $50,000 in Community Works Funds from Denman and Hornby Islands, a re-allocation of $150,000 in Denman / Hornby Islands Community Works Funds currently designated to the Denman Island fire hall and $300,000 in short-term borrowing.
207All1 person/1 vote
 
7) UBCM COMMUNITY EMERGENCY PREPAREDNESS FUND APPLICATION
 
Report dated October 10, 2023 regarding seeking approval to apply to the Union of BC Municipalities for the Community Emergency Preparedness Fund grant program for the Hornby Island Fire Rescue, Denman Island Fire Rescue, Union Bay Fire Rescue, Fanny Bay Fire Protection Area, Merville Fire Protection Area, and Mount Washington Fire Protection Area for fire department equipment and training for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT an application to the Union of BC Municipalities Community Emergency Preparedness Fund, in an amount of up to $180,000.00 for the Hornby Island Fire Rescue, Denman Island Fire Rescue, Union Bay Fire Rescue, Fanny Bay Fire Protection Area, Merville Fire Protection Area, and Mount Washington Fire Protection Area, for fire department equipment and training, as outlined in Appendix A, attached to the staff report dated October 10, 2023, be approved;.

AND FURTHER THAT the Comox Valley Regional District commit to overall grant management if the application is successful.
209A, B, CWeighted
 
8) COMPREHENSIVE RATE REVIEW FOR THE ROYSTON, COMOX VALLEY AND UNION BAY WATER LOCAL SERVICE AREAS
 
Report dated October 13, 2023 regarding a summary of the process, work completed to date and the recommended changes to water rates for the Royston, Comox Valley and Union Bay Water Local Service Areas for receipt. [Item
209A, B, CWeighted
 
Recommendation #1:
 
THAT staff proceed with completing the necessary bylaw updates for the Royston Water Local Service Area to update the water user rates and parcel taxes as per Option three detailed within Schedule A of the staff report dated October 13, 2023.
207All1 person/1 vote
 
Recommendation #2:
 
THAT staff proceed with completing the necessary bylaw updates for the Union Bay Water Local Service Area to update the water user rates and parcel taxes as per Option three detailed within Schedule B of the staff report dated October 13, 2023.
207All1 person/1 vote
 
Recommendation #3:
 
THAT staff proceed with completing the necessary bylaw updates for the Comox Valley Water Local Service Area to update the water user rates and parcel taxes as per Option three detailed within Schedule C of the staff report dated October 13, 2023.
209A, B, CWeighted
 
Recommendation #4:
 
THAT staff proceed with planning and completing the public information sessions (with assistance from a contractor) in each of the Water Local Service Areas affected as described in the staff report dated October 13, 2023.
209A, B, CWeighted
 
9) SOUTH SERVICES PROJECTED TAX ESCALATION
 
Report dated October 11, 2023 regarding the residential property tax requisition and user rate pressures in the Royston and Union Bay areas for receipt. [Item
207All1 person/1 vote
 
10) 2023-2027 FINANCIAL PLAN AMENDMENT – LIQUID WASTE MANAGEMENT PLANNING SERVICE, FUNCTION 340
 
Report dated October 10, 2023 regarding a proposed amendment to the 2023-2027 financial plan for the Liquid Waste Management Planning service, function 340, to accommodate continued development of partner agreements to support the Sewer Extension South Project for receipt. [Item
208A, B, CWeighted
 
Recommendation:
 
THAT the 2023-2027 financial plan for the Liquid Waste Management Planning service, function 340, be amended to include in the 2023 budget year a transfer to operating from the future expenditure reserve in the amount of $40,000 to cover the anticipated legal fees required in support of the Sewer Extension South Project.
209A, B, CWeighted
 
11) SEPTIC REGULATORY PROGRAM - NEXT STEPS
 
Report dated October 11, 2023 regarding an update on progress towards a CVRD regulatory program for septic systems, including next steps towards implementation for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT staff be directed to undertake next steps in septic regulatory program development, including public consultation in support of an Order in Council request to the Ministry of Municipal Affairs;

AND FURTHER THAT public consultation be based on septic regulatory program Option A as described in the staff report dated October 11, 2023.
208All1 person/1 vote
 
12) COMMUNITY WORKS FUND STATUS REPORT - AUGUST 31, 2023
 
Report dated October 3, 2023 regarding a Community Works Fund (CWF) status update for the period ending August 31, 2023 for receipt. [Item
208All1 person/1 vote
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
208All1 person/1 vote
 
I. TERMINATION:
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