CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD


Tuesday, October 17, 2023
Civic Room of the regional district offices, 770 Harmston Avenue, Courtenay, BC commencing at 3:00 pm. Note: It is proposed that the Board immediately adjourn to an in-camera session with the open session resuming at 4:00 pm.

The chair of the board will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the board via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

The in-camera session of the board meeting will commence immediately following the open session.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. IN-CAMERA MEETING:
THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(c) labour relations or employee negotiations; and
90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;


208All1 person/1 vote
 
B. RECOGNITION OF TRADITIONAL TERRITORIES:
The presiding member will provide the territory acknowledgment and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report.

Call to Action 33: Justice

We call upon the federal, provincial, and territorial governments to recognize as a high priority the need to address and prevent Fetal Alcohol Spectrum Disorder (FASD), and to develop, in collaboration with Aboriginal people, FASD preventive programs that can be delivered in a culturally appropriate manner.
 
C. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated September 26, 2023, for adoption. [Item
208All1 person/1 vote
 
Comox Valley Regional District Board minutes dated October 10, 2023, for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
1) KENTWOOD ROAD PROPERTY ACQUISITION
 
Dr. Royann Petrell to present information regarding a 31 acre parcel of land on Kentwood Road and a request that the Regional District consider purchasing the parcel for park purposes. [Item
 
F. REPORTS:
1) COMOX VALLEY TRANSIT MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Comox Valley Transit Management Advisory Committee minutes dated September 12, 2023 for receipt. [Item
208All1 person/1 vote
 
2) ELECTORAL AREAS SERVICES COMMITTEE - SEPTEMBER 26, 2023
 
Electoral Areas Services Committee minutes dated September 26, 2023 for receipt. [Item
208All1 person/1 vote
 
3) COMOX VALLEY RECREATION COMMISSION - SEPTEMBER 26, 2023
 
Recreation Commission minutes dated September 26, 2023 for receipt. [Item
208All1 person/1 vote
 
4) ELECTORAL AREAS SERVICES COMMITTEE - OCTOBER 16, 2023
 
The following recommendation will be considered at the October 16, 2023 Electoral Areas Services Committee:
 
Recommendation #1:
 
THAT the 2023–2027 Financial Plan and Capital Expenditure program for the Hornby Island Community Parks and Greenways Service, function 620, be amended by increasing land improvements expenditures in 2024 by $515,680 to support the Shingle Spit Boat Ramp capital project (1139) to be funded by an allocation of $65,680 in Community Works Funds from Denman and Hornby Islands, a re-allocation of $300,000 in Denman / Hornby Islands Community Works Funds currently designated to the Denman Island fire hall and $150,000 in short-term borrowing.
207All1 person/1 vote
 
NOTE: The resolution above was amended on October 17, 2023 at 9:00 am to reflect the recommendation made at the Electoral Areas Services meeting on October 16, 2023.
 
5) GROWING COMMUNITIES FUND ALLOCATION
 
Report dated October 11, 2023 regarding allocation of the remaining $1,617,000 Growing Communities Funds for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the Board allocate the remaining Growing Communities Funds as follows:
- $1,000,000 to the Sewer Extension South project,
- $300,000 to the Cumberland to Courtenay Connector – Multi-Use Improvements project as prioritized within the Active Transportation Network Plan and
- $317,000 to the New Artificial Turf Field as prioritized within the Regional Recreation Strategy.
208All1 person/1 vote
 
6) EXTREME WEATHER RESPONSE SHELTER REQUEST
 
Report dated October 12, 2023 regarding community planning for an extreme weather shelter for 2023 for receipt. [Item
209A, B, C, Cty, CmbWeighted
 
Recommendation:
 
THAT up to $91,000 be allocated from the 2023 Homelessness and Supports Service (function 451) approved financial plan to support the establishment of an Extreme Weather Response Shelter (November 1, 2023 – March 31, 2024);

AND FURTHER THAT staff be authorized to enter into a funding agreement with the non-profit organization that is identified by the Comox Valley Coalition to End Homelessness to operate the Extreme Weather Response Shelter that addresses matters such as term, use of funds, and reporting requirements;

AND FINALLY THAT the Board provide a letter to BC Housing, the City of Courtenay and the Province of British Columbia to re-affirm the Board’s advocacy
209A, B, C, Cty, CmbWeighted
 
7) RESIDENTIAL EMISSIONS REDUCTION ACTION PLAN
 
Report dated October 13, 2023 regarding the Residential Emissions Reduction Action Plan that prioritizes actions and leverages existing opportunities to further accelerate energy retrofits and residential emission reductions for receipt. [Item
208 and 212All1 person/1 vote
 
Recommendation:
 
THAT the Residential Emissions Reduction Action Plan (RERAP), attached as Appendix A, to this staff report dated October 13, 2023, be approved, and that the following strategies be prioritized for implementation:
• Strategy 1: Implement targeted actions to phase out fossil fuel heating through deep energy retrofits
• Strategy 3: Launch a home energy retrofit concierge program
• Strategy 5: Promote energy efficient opportunities and requirements in new construction
• Strategy 6: Build industry, local government, and homeowner capacity and support education

AND FURTHER THAT the noted actions be implemented where possible under the current 2023-2027 financial plan and additional consideration for RERAP be given during the 2024-2028 financial planning process.
208 and 212All1 person/1 vote
 
8) CVRD GRANT STATUS REPORT TO AUGUST 2023
 
Report dated October 3, 2023 regarding the status of grant applications and approvals for the period of April 1 to August 31, 2023 for receipt. [Item
208All1 person/1 vote
 
9) 2023 APPROVED GRANT BUDGET AMENDMENTS
 
Report dated October 11, 2023 regarding budget amendments to incorporate grants that have been approved since the adoption of the 2023-2027 financial plan for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the 2023-2027 adopted financial plan and capital expenditure program be amended to incorporate approved grants as outlined in the staff report dated October 11, 2023.
208All1 person/1 vote
 
10) BOARD CODE OF CONDUCT POLICY AMENDMENT
 
Report dated October 10, 2023 regarding a proposed update to the Board Code of Conduct Policy for receipt. [Item
208All1 person/1 vote
 
Recommendation
 
THAT the proposed amendment to Board Code of Conduct Policy, P78, to reflect Appendix A of the staff report dated October 10, 2023 be approved in principle and referred to the Comox Strathcona Waste Management Board for review and feedback.
208All1 person/1 vote
 
G. BYLAWS AND RESOLUTIONS:
First, second and third readings
 
1) RECOMMENDATION for Bylaw No. 793 being "Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013, Amendment No. 6"
 
THAT Bylaw No. 793 being “Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013, Amendment No. 6” be given first and second readings concurrently. [Item
209AllWeighted
 
THAT Bylaw No. 793 being "Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013, Amendment No. 6" be read a third time.
209AllWeighted
 
Adoption
 
2) RECOMMENDATION for Bylaw No. 794 being "Royston Garbage Collection Regulations and Rates Bylaw No. 119, 2013 Amendment No. 2"
 
Adoption
 
THAT Bylaw No. 794 being “Royston Garbage Collection Regulations and Rates Bylaw No. 119, 2013, Amendment No. 2” be adopted. [Item
207All1 person/1 vote
 
3) RECOMMENDATION for Bylaw No. 683 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8"
 
THAT Bylaw No. 683 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8" be adopted. [Item
208 and 213A, B, C1 person/1 vote
 
H. NEW BUSINESS:
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
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