CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
COMOX VALLEY RECREATION COMMISSION


Tuesday, November 21, 2023
Civic Room, located at 770 Harmston Avenue, Courtenay, BC commencing at 1:30 pm.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas


In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) COMOX VALLEY FARMERS' MARKET
 
Twila Skinner, Comox Valley Farmers' Market, to present an update on the Farmers’ Market’s activities, including the results of the 2023 Economic Impact Study. [Item
 
C. RESOLUTIONS STATUS REPORT:
Comox Valley Recreation Commission resolutions status report dated November 2023 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) CORPORATE ENERGY AND EMISSIONS UPDATE
 
Report dated September 21, 2023 regarding progress Recreation Services has made towards meeting the targets identified in the Corporate Energy and Emissions Plan for receipt. [Item
208All1 person/1 vote
 
Note: The above-noted report was deferred from the September 26, 2023 Comox Valley Recreation Commission.
 
Recommendation:
 
THAT staff be directed to continue discussions to develop heat energy options between the North Island Hospital Comox Valley and the Comox Valley Aquatic Centre.
208All1 person/1 vote
 
2) SERVICE 600 RECREATION GRANT BUDGET AMENDMENT
 
Report dated November 15, 2023 regarding a budget amendment for function 600 Recreation Grant Services to support the development of a regional allocation policy and booking system for receipt. [Item
209AllWeighted
 
Recommendation:
 
THAT the 2023 – 2027 financial plan for service function 600, Recreation Grant Service, be amended to provide a grant of up to $35,000 to the City of Courtenay, to lead the development of a regional sports field allocation policy and booking system. Increasing “grants conditional local agencies” in 2023 by $35,000, to be funded by a corresponding increase, in the transfer to operations from the service’s Future Expenditure Reserve fund.
209AllWeighted
 
3) ARTIFICIAL TURF FIELD DESIGN AND BORROWING OPTIONS
 
Report dated November 16, 2023 regarding an update on the artificial turf field project and to present design and borrowing options for receipt. [Item
209A, B, C, Cty, CmxWeighted
 
Recommendation #1:
 
THAT the design option A as described in the staff report dated November 16, 2023, be approved.
209A, B, C, Cty, CmxWeighted
 
Recommendation #2:
 
THAT a five year short-term borrowing to fund the construction of a new artificial turf field be approved.
209A, B, C, Cty, CmxWeighted
 
Recommendation #3:
 
THAT staff be directed to prepare an amendment to Bylaw No. 2353 being, “Comox Valley Sports Track and Fields Service Conversion Bylaw No. 2353, 2001” to amend the maximum tax rate to the greater of $1,697,117 or $0.06895 of net taxable value on land and improvements to fund design option A, B, or C as outlined in the report dated November 16, 2023 to be considered by the Comox Valley Regional Board for first, second, and third readings and final adoption;

AND FINALLY, THAT participating area approval for the amending bylaw be authorized to be given by electoral area director and municipal council consents pursuant to sections 346 and 347 of the Local Government Act.
209A, B, C, Cty, CmxWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
I. TERMINATION:
Meeting Web Page