CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD


Tuesday, December 12, 2023
Civic Room of the regional district offices, 770 Harmston Avenue, Courtenay, BC commencing at 3:00 pm. The meeting will immediately adjourn to a restricted in-camera session and the open meeting will resume at 4:00 pm.

The Chair of the Board will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the board via electronic communication.

NOTE: Director Rice, Electoral Area D (Oyster Bay - Buttle Lake), may attend a portion of this meeting to consider items F.1 and G.7 as these matters relate to the Black Creek - Oyster Bay services. The board may vary the agenda to consider these matters.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

The in-camera session of the board meeting will commence immediately following the open session.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. IN-CAMERA MEETING:
Recommendation:
 
THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(c) Labour relations or employee negotiations;
90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and,
90(2)(b) The consideration of information received and held in confidence relating to negotiations between the regional district and the provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.
208All1 person/1 vote
 
B. RECOGNITION OF TRADITIONAL TERRITORIES:
The presiding member will provide the territory acknowledgment and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report.

Call to Action 38 - Justice:

We call upon the federal, provincial, territorial, and Aboriginal governments to commit to eliminating the overrepresentation of Aboriginal youth in custody over the next decade.
 
C. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated December 5, 2023 for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
1) DELEGATION FOLLOW UP - COMOX VALLEY HOSPICE SOCIETY
 
Staff will provide a verbal update on follow-up on the December 5 2023 delegation from the Comox Valley Hospice Society and their request for consideration of a service agreement to contribute to stable core funding to support the society's work. The Board may consider providing further direction on this matter.
 
CAO Recommendation:
 
THAT the Board write to Island Health and the Ministry of Health to advocate for increased funding to community hospice societies.
208All1 person/1 vote
 
2) RECONSIDERATION OF BYLAW NO. 795 BEING "COMOX VALLEY SPORTS TRACK AND FIELDS SERVICE CONVERSION BYLAW NO. 2353, 2001, AMENDMENT NO. 2"
 
In accordance with section 217 of the Local Government Act, Chair Cole-Hamilton is returning the following resolution to the board for reconsideration:
 
THAT Bylaw No. 795 being “Comox Valley Sports Track and Fields Service Conversion Bylaw No. 2353, 2001, Amendment No. 2” be given first and second readings concurrently. [Item
208All1 person/1 vote
 
THAT Bylaw No. 795 being "Comox Valley Sports Track and Fields Service Conversion Bylaw No. 2353, 2001, Amendment No. 2" be read a third time.
208All1 person/1 vote
 
E. PETITIONS AND DELEGATIONS:
F. REPORTS:
1) BLACK CREEK – OYSTER BAY SERVICES COMMITTEE – DECEMBER 4, 2023
 
Black Creek – Oyster Bay Services Committee minutes dated December 4, 2023 for receipt. [Item
208All1 person/1 vote
 
Recommendation #1
 
THAT the 2023-2027 financial plan and capital expenditure program for the Black Creek-Oyster Bay Water Local Service Area, function 313, be amended by increasing water infrastructure expenditures in 2023 by $420,973 for the construction of the Well No. 6 project to be funded by a transfer from the service’s development cost charge reserve in the amount of $120,973, a contribution of Community Works funding from Electoral Area C in the amount of $215,113 and transfers from other governments in the amount of $84,887 representing a contribution of Community Works Funds from the Strathcona Regional District’s Electoral Area D.
209C, DWeighted
 
2) ELECTORAL AREAS SERVICES COMMITTEE – DECEMBER 4, 2023
 
Electoral Areas Services Committee minutes dated December 4, 2023 for receipt. [Item
208All1 person/1 vote
 
3) COMOX VALLEY SEWAGE COMMISSION – DECEMBER 5, 2023
 
Sewage Commission minutes dated December 5, 2023 for receipt. [Item
208All1 person/1 vote
 
4) COMOX VALLEY WATER COMMITTEE - DECEMBER 5, 2023
 
Water Committee minutes dated December 5, 2023 for receipt. [Item
208All1 person/1 vote
 
5) ISLAND CORRIDOR FOUNDATION PLANNING PROCESS GRANT
 
Report dated December 6, 2023 regarding a request from the Island Corridor Foundation for financial support to participate in the ongoing Island Rail Corridor planning process for receipt. [Item
208All1 person/1 vote
 
Larry Stevenson, Chief Executive Officer, Island Corridor Foundation, will be in attendance.
 
Recommendation:
 
THAT a conditional grant of $25,000 be provided to the Island Corridor Foundation from the Island Rail Corridor Funding Grant for the purposes of providing technical analysis and investigations, engagement and other activities to directly support the specific deliverables under the grant and to support the development of a shared vision for the future of the Vancouver Island Rail Corridor.
208All1 person/1 vote
 
6) BOARD CODE OF CONDUCT POLICY AMENDMENT
 
Report dated December 5, 2023 regarding a proposed update to the Board Code of Conduct Policy for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the proposed amendment to Board Code of Conduct Policy, P78, to reflect Appendix A of the staff report dated December 5, 2023 be approved in principle and referred to the Comox Strathcona Waste Management Board for review and feedback.
208All1 person/1 vote
 
7) STRATEGIC INITIATIVES UPDATE
 
Report dated December 8, 2023 regarding an update and progress overview on the Board strategic initiatives for receipt. [Item
208All1 person/1 vote
 
NOTE: The appendices to this report were updated at 3:45 pm, Monday, December 11, 2023.
 
8) NORTH ISLAND 9-1-1 SHAREHOLDERS AGREEMENT
 
Report dated November 15, 2023 regarding a request from the North Island 9-1-1 Corporation (Corporation) for endorsement of a new Shareholder’s Agreement for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the new North Island 9-1-1 Corporation Shareholders Agreement, attached to the staff report dated November 15, 2023, be approved.
208All1 person/1 vote
 
9) INVESTMENT AGRICULTURE FOUNDATION FOOD SYSTEMS EMERGENCY PLANNING PROJECT
 
Report dated December 7, 2023 regarding approval to submit an application to the Investment Agriculture Foundation’s Emergency Planning and Preparedness Fund in partnership with LUSH Valley Food Action Society (LUSH) for receipt. [Item
208 and 212All1 person/1 vote
 
Recomendation:
 
THAT staff submit an application to Investment Agriculture Foundation’s Emergency Planning and Preparedness Fund program for a food systems emergency planning project;


AND FURTHER THAT, if successful, staff be directed to enter into an agreement with LUSH Valley Food Action Society to manage and administer the project including the completion of all project deliverables required by the Investment Agriculture Foundation.
208 and 212All1 person/1 vote
 
G. BYLAWS AND RESOLUTIONS:
First, second and third readings
 
1) RECOMMENDATION for Bylaw No. 807 being "Graham Lake Water Service Parcel Tax Bylaw No. 807"
 
THAT Bylaw No. 807 being “Graham Lake Water Service Parcel Tax Bylaw No. 807” be given first and second readings concurrently. [Item
207All1 person/1 vote
 
THAT Bylaw No. 807 being "Graham Lake Water Service Parcel Tax Bylaw No. 807" be read a third time.
207All1 person/1 vote
 
2) RECOMMENDATION for Bylaw No. 808 being "Water Tolls Bylaw 2023 No. 100, Amendment No. 2" (Graham Lake)
 
THAT Bylaw No. 808 being “Water Tolls Bylaw 2023 No. 100, Amendment No. 2” be given first and second readings concurrently. [Item
207All1 person/1 vote
 
THAT Bylaw No.808 being "Water Tolls Bylaw 2023 No. 100, Amendment No. 2" be read a third time.
207All1 person/1 vote
 
3) RECOMMENDATION for Bylaw No. 809 being "Denman Island Water Regulation and Rates Bylaw, 1997, Amendment No. 8"
 
THAT Bylaw No. 809 being “Denman Island Water Regulation and Rates Bylaw, 1997, Amendment No. 8” be given first and second readings concurrently. [Item
207All1 person/1 vote
 
THAT Bylaw No. 809 being "Denman Island Water Regulation and Rates Bylaw, 1997, Amendment No. 8" be read a third time.
207All1 person/1 vote
 
Adoption
 
4) RECOMMENDATION for Bylaw No. 800 being "Union Bay Water Tolls and Other Charges Bylaw 278, 2020, Amendment No. 7"
 
THAT Bylaw No. 800 being "Union Bay Water Tolls and Other Charges Bylaw 278, 2020, Amendment No. 7" be adopted. [Item
207All1 person/1 vote
 
5) RECOMMENDATION for Bylaw No. 802 being "Comox Valley Water Systems Regulation Fees and Charges Bylaw No. 2866, 2006, Amendment No. 14"
 
THAT Bylaw No. 802 being "Comox Valley Water Systems Regulation Fees and Charges Bylaw No. 2866, 2006, Amendment No. 14" be adopted. [Item
209A, B, CWeighted
 
6) RECOMMENDATION for Bylaw No. 804 being "Royston Water Service Regulation, Fees and Charges Bylaw, 2010, Amendment No. 5”
 
THAT Bylaw No. 804 being "Royston Water Service Regulation, Fees and Charges Bylaw, 2010, Amendment No. 5” be adopted. [Item
207All1 person/1 vote
 
7) RECOMMENDATION for Bylaw No. 806 being "Black Creek- Oyster Bay Water Service Regulation, Fees and Charges Bylaw 2008, Amendment No. 12"
 
THAT Bylaw No. 806 being "Black Creek- Oyster Bay Water Service Regulation, Fees and Charges Bylaw 2008, Amendment No. 12" be adopted. [Item
209C, DWeighted
 
H. NEW BUSINESS:
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
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