The first order of business is the election of the chair and vice-chair. The Corporate Legislative Officer will call the meeting to order and conduct the elections pursuant to the CVRD Board procedure bylaw.

THAT Director ________ is designated as the Chair and Directors __________ and ____________ are designated as First Vice-Chair and Second Vice-Chair respectively for the public hearing for Bylaw No. 792 being "Rural Comox Valley Zoning Bylaw No. 520, Amendment No. 13" (7200 Forbidden Plateau Road).

Electoral Areas Services Committee resolutions status report dated January 2024 for receipt. [Item] 

Area A Advisory Planning Commission minutes dated December 11, 2023 for receipt. [Item] 

Report dated December 15, 2023 regarding the outcome of the referral to the Area A Advisory Planning Commission for the site-specific floodplain setback application - 6448 Island Highway South – (Hebblethwaite) for receipt. [Item] 

THAT the 15-metre site-specific building setback for a proposed accessory building relative to the 2100-year floodplain setback of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be denied on property described as Lot 1, District Lot 12, (Situate Partly within Lots 31G and 40G), Section 2A, Nelson District, Plan VIP67160, PID 024-214-787 (6448 Island Highway South).

Report dated December 29, 2023 regarding Development Variance Permit application DV 5C 23 - 8838 Olund Road (Braun) to reduce the required rear yard setback for a proposed accessory building from 7.5 metres to 4.5 metres for the foundation, and from 5.5 metres to 3.89 metres for the eaves for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit application DV 5C 23 - 8838 Olund Road (Braun).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT Development Variance Permit DV 5C 23 (Braun) be approved to reduce the minimum rear yard setback from 7.5 metres to 4.5 metres for the foundation, and from 5.5 metres to 3.89 metres for the eaves of a proposed accessory building on property described as Lot 2 Block 29 Comox District Plan VIP81047, PID 026-682-311 (8838 Olund Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated January 4, 2024 regarding a summary of comments received from First Nations and external agencies for a proposed zoning amendment to 3960 Minto Road (Roycreek Farm Ltd for receipt. [Item] 

THAT Bylaw No. 813, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 15” which rezones the property known as The West ½ of District Lot 14, Nelson District (3960 Minto Road), from Rural-ALR (RU-ALR) to Rural-ALR Exception 18 (RU-ALR-18) to permit the cultivation of cannabis be given first and second readings concurrently;

AND FURTHER THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), a public hearing be scheduled for Bylaw No. 813, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 15” (RZ 1A 23, Roycreek Farm Ltd.);

AND FINALLY THAT Director ________ be designated as the Chair and Directors __________ and ____________ designated as First Vice-Chair and Second Vice-Chair respectively for the public hearing.

Report dated January 4, 2023 regarding proposed amendments to Bylaw No. 238 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012" for receipt. [Item] 

THAT an amendment to Bylaw No. 238 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012”, as appended to the staff report dated January 04, 2024, be approved.

Report dated January 3, 2024 regarding the Royston Water Local Service Area renewed water supply agreement with the Village of Cumberland for receipt. [Item] 

THAT the Royston water supply agreement between the Comox Valley Regional District and the Village of Cumberland, in a form substantially consistent with agreement attached as Appendix A to the staff report dated January 3, 2024, be approved;

AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the agreement.

Report dated January 3, 2024 regarding a resolution requesting changes to rainwater management within public road rights of way for submission to the April 2024 Association of Vancouver Island and Coastal Communities convention for receipt. [Item] 

THAT the following resolution be submitted for consideration at the April 2024 Association of Vancouver Island and Coastal Communities Annual General Meeting and Convention:

WHEREAS residential development in portions of unincorporated areas designated as suitable for increased dwelling density through regional growth strategies and official community plans will enhance the supply of housing in British Columbia;

AND a key constraint in increasing dwelling density in these areas is locating adequately sized green infrastructure such as rain gardens and infiltration swales that protect stream systems and overall watershed health, and reduce risk to downstream property;

THAT, in alignment with policy direction set out in the March 2023 Intentions Paper for the Watershed Security Strategy, the Province of BC investigate options to permit green infrastructure and low impact development rainwater management measures for private property and public roads within provincial public highway rights of way.

THAT the addendum be considered.

Comments regarding Development Variance Permit application DV 5C 23 - 8838 Olund Road (Braun) will be posted here prior to the meeting.

THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public