CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE
Tuesday, February 6, 2024
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 12:30 pm

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. PUBLIC INPUT ON THE 2024-2028 FINANCIAL PLAN:
Staff will provide a summary of public input received in regards to the 2024-2028 proposed financial plan and the specific CVRD services under consideration.
 
Members of the public may submit comments, questions, or feedback on the 2024-2028 proposed financial plan here: www.engagecomoxvalley.ca/budget.
 
D. PRESENTATIONS:
1) 2024-2028 FINANCIAL PLAN
 
L. Wiwcharuk, Chief Financial Officer, will introduce the 2024-2028 financial planning process.

All the financial planning information can be accessed through the following link: www.comoxvalleyrd.ca/currentbudget
 
2) COMMUNITY WORKS FUNDS
 
COMMUNITY WORKS FUNDS STATUS REPORT - DECEMBER 31, 2023
 
Report dated February 1, 2024 regarding a Community Works Fund (CWF) status update for the period ended December 31, 2023 for receipt. [Item] 
208All1 person/1 vote
 
2024 BUDGET - ALLOCATIONS FROM COMMUNITY WORKS GRANT FUND
 
Report dated February 1, 2024 regarding options for allocating Community Works Grant Funds for receipt. [Item] 
208All1 person/1 vote
 
3) WATER SUPPLY CORE SERVICE - 2024-2028 FINANCIAL PLAN
 
M. Rutten, General Manager of Engineering Services, to present an overview of the water supply core service.

The water supply core service budget details may be accessed through this link: www.comoxvalleyrd.ca/strategicplan/water-supply
 
COMOX VALLEY WATER LOCAL SERVICE AREA, FUNCTION 305
 
K. La Rose, Senior Manager of Water/Wastewater Services, to present information regarding the proposed 2024-2028 financial plan for the Comox Valley Water Local Service Area, function 305.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 305, Comox Valley Water Local Service Area, be approved.
209A, B, CWeighted
 
SANDWICK WATER SERVICE, FUNCTION 306
 
K. La Rose, Senior Manager of Water/Wastewater Services, to present information regarding the proposed 2024-2028 financial plan for the Sandwick Water Service, function 306.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 306, Sandwick Water Service, be approved.
207All1 person/1 vote
 
DENMAN ISLAND WATER LOCAL SERVICE AREA, FUNCTION 307 AND GRAHAM LAKE WATER LOCAL SERVICE AREA, FUNCTION 310
 
K. La Rose, Senior Manager of Water/Wastewater Services, to present information regarding the proposed 2024-2028 financial plans for the Denman Island Water Local Service Area, function 307 and the Graham Lake Local Water Service, function 310.
 
Recommendation #1:
 
THAT the proposed 2024-2028 financial plan for function 307, Denman Island Water Local Service Area, be approved.
207All1 person/1 vote
 
Recommendation #2:
 
THAT the proposed 2024-2028 financial plan for function 310, Graham Lake Local Water Service, be approved.
207All1 person/1 vote
 
UNION BAY WATER SERVICE, FUNCTION 308
 
K. La Rose, Senior Manager of Water/Wastewater Services, to present information regarding the proposed 2024-2028 financial plan for the Union Bay Water Service, function 308.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 308, Union Bay Water Service, be approved.
207All1 person/1 vote
 
ROYSTON WATER SERVICE, FUNCTION 312
 
K. La Rose, Senior Manager of Water/Wastewater Services, to present information regarding the proposed 2024-2028 financial plan for the Royston Water Service, function 312.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 312, Royston Water Service, be approved.
207All1 person/1 vote
 
4) SEWAGE TREATMENT CORE SERVICE - 2024-2028 FINANCIAL PLAN
 
M. Rutten, General Manager of Engineering Services, to provide an overview of the sewage treatment core service.

The sewage treatement core service budget details may be accessed through this link: www.comoxvalleyrd.ca/strategicplan/sewage-treatment
 
JACKSON DRIVE SEWER SERVICE, FUNCTION 330
 
D. Monteith, Manager of Liquid Waste Planning, to present information regarding the proposed 2024-2028 financial plan for the Jackson Drive Sewer Service, function 330.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 330, Jackson Drive Sewer Service, be approved.
207All1 person/1 vote
 
KING COHO WASTEWATER SERVICE, FUNCTION 331
 
D. Monteith, Manager of Liquid Waste Planning, to present information regarding the proposed 2024-2028 financial plan for the King Coho Wastewater Service, function 331.
 
Recommendation:
 
THAT the 2024 Proposed Capital Plan be updated to include $123,000 for project No. 1127, King Coho Sewer Upgrades, with funding coming from a $45,000 allocation from the Community Works Grant Funds (Electoral Area B), and $78,000 from Interim Financing

AND FURTHER THAT the proposed 2024-2028 financial plan for function 331, King Coho Wastewater Service, be approved as presented and including option 1.
207All1 person/1 vote
 
LIQUID WASTE MANAGEMENT PLANNING SERVICE, FUNCTION 340
 
D. Monteith, Manager of Liquid Waste Planning, to present information regarding the proposed 2024-2028 financial plan for the Liquid Waste Management Planning Service, function 340.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 340, Liquid Waste Management Planning Service, be approved.
209A, B, CWeighted
 
5) ELECTORAL AREAS CORE SERVICE - 2024-2028 FINANCIAL PLAN
 
J. Warren, Chief Administrative Officer, to present an overview of the electoral areas core service.

The electoral areas core service budget details may be accessed through this link: www.comoxvalleyrd.ca/strategicplan/electoral-area-services
 
BUILDING INSPECTION SERVICE, FUNCTION 285
 
J. Crockford, Manager of Building Inspection Services, to present information regarding the proposed 2024-2028 financial plan for the Building Inspection Service, function 285.
 
Recommendation:
 
That the proposed 2024-2028 financial plan for function 285, Building Inspection Service, be approved.
209A, B, CWeighted
 
ELECTORAL AREAS A (BAYNES SOUND), B AND C BYLAW ENFORCEMENT SERVICE, FUNCTION 291
 
A. Yasinski, Senior Manager of Building and Bylaw Compliance, to present information regarding the proposed 2024-2028 financial plan for Electoral Areas A (Baynes Sound), B and C Bylaw Enforcement Service, function 291.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 291, the Electoral Areas A (Baynes Sound), B and C Bylaw Enforcement Service, be approved.
209A, B, CWeighted
 
DENMAN AND HORNBY BYLAW ENFORCEMENT SERVICE, FUNCTION 299
 
A. Yasinski, Senior Manager of Building and Bylaw Compliance, to present information regarding the proposed 2024-2028 financial plan for the Denman and Hornby Islands Bylaw Enforcement Service, function 299.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 299, Denman and Hornby Islands Bylaw Enforcement Service, be approved.
207All1 person/1 vote
 
PLANNING SERVICE, FUNCTION 500
 
T. Trieu, Manager of Planning, R. Holme, Manager of Long Range Planning and Sustainability, and A. Yasinski, Senior Manager of Building and Bylaw Compliance, to present information regarding the proposed 2024-2028 financial plan for the Planning Service, function 500.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 500, Planning Service, be approved.
208 and 213All1 person/1 vote
 
HORNBY ISLAND GARBAGE DISPOSAL SERVICE, FUNCTION 360
 
V. Schau, Senior Manager of CSWM Services, to present information regarding the proposed 2024-2028 financial plan for the Hornby Island Garbage Disposal Service, function 360.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 360, Hornby Island Garbage Disposal Service, be approved.
207All1 person/1 vote
 
DENMAN ISLAND GARBAGE COLLECTION SERVICE, FUNCTION 362
 
V. Schau, Senior Manager of CSWM Services, to present information regarding the proposed 2024- 2028 financial plan for the Denman Island Garbage Collection Service, function 362.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 362, Denman Island Garbage Collection Service, be approved.
207All1 person/1 vote
 
ROYSTON GARBAGE COLLECTION SERVICE, FUNCTION 366
 
V. Schau, Senior Manager of CSWM Services, to present information regarding the proposed 2024- 2028 financial plan for the Royston Garbage Collection Service, function 366.
 
Recommendation:
 
THAT the proposed 2024-2028 financial plan for function 366, Royston Garbage Collection Service, be approved.
207All1 person/1 vote
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
I. TERMINATION:
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