CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD


Tuesday, February 27, 2024
Civic Room of the regional district offices, 770 Harmston Avenue, Courtenay, BC commencing at 3:00 pm. The meeting will immediately adjourn to an in-camera session and the open meeting will resume at 4:00 pm.

The Chair of the Board will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the board via electronic communication.

NOTE: Director Rice, Electoral Area D (Oyster Bay - Buttle Lake), may attend a portion of this meeting to consider item F.4 as this matter relates to the Black Creek - Oyster Bay services. The board may vary the agenda to consider these matters.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. IN-CAMERA MEETING:
Recommendation:
 
THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
208All1 person/1 vote
 
B. RECOGNITION OF TRADITIONAL TERRITORIES:
The presiding member will provide the territory acknowledgment and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report.

Call to Action 42 - Justice:

We call upon the federal, provincial, and territorial governments to commit to the recognition and implementation of Aboriginal justice systems in a manner consistent with the Treaty and Aboriginal rights of Aboriginal peoples, the Constitution Act, 1982, and the United Nations Declaration on the Rights of Indigenous Peoples, endorsed by Canada in November 2012.
 
C. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated February 5, 2024 for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
1) BC NATURE
 
Andrew Banks and Kephra Beckett, BC Nature, to present information regarding CVRD protected lands that are eligible for the Canadian Protected and Conserved Areas Database (CPCAD). [Item
 
2) VANCOUVER ISLAND MUSICFEST
 
Doug Cox, Vancouver Island MusicFest (Comox Valley Folk Society), to request support for having public transportation run to and from the MusicFest on July 12 to 14, 2024. [Item
 
F. REPORTS:
1) 2024-2028 FINANCIAL PLAN UPDATE
 
L. Wiwcharuk, Chief Financial Officer, will provide a verbal update on the 2024 -2028 financial planning process.
 
2) COMOX VALLEY RECREATION COMMISSION -JANUARY 23, 2024
 
Recreation Commission minutes dated January 23, 2024 for receipt. [Item
208All1 person/1 vote
 
3) COMMITTEE OF THE WHOLE - ELECTED OFFICIALS FORUM - JANUARY 25, 2024
 
Committee of the Whole minutes dated January 25, 2024 for receipt. [Item
208All1 person/1 vote
 
4) BLACK CREEK – OYSTER BAY SERVICES COMMITTEE – FEBRUARY 6, 2024
 
Black Creek – Oyster Bay Services Committee minutes dated February 6, 2024 for receipt. [Item
208All1 person/1 vote
 
5) ELECTORAL AREAS SERVICES COMMITTEE – FEBRUARY 6, 2024
 
Electoral Areas Services Committee minutes dated February 6, 2024 for receipt. [Item
208All1 person/1 vote
 
6) ELECTORAL AREAS SERVICES COMMITTEE – FEBRUARY 7, 2024
 
Electoral Areas Services Committee minutes dated February 6, 2024 for receipt. [Item
208All1 person/1 vote
 
7) COMOX VALLEY RECREATION COMMISSION - FEBRUARY 13, 2024
 
Recreation Commission minutes dated February 13, 2024 for receipt. [Item
208All1 person/1 vote
 
8) COMOX VALLEY WATER COMMITTEE - FEBRUARY 13, 2024
 
Water Committee minutes dated February 13, 2024 for receipt. [Item
208All1 person/1 vote
 
9) REGIONAL PARKS AND TRAILS COMMITTEE – FEBRUARY 13, 2024
 
Regional Parks and Trails Committee minutes dated February 13, 2024 for receipt. [Item
208All1 person/1 vote
 
10) COMOX VALLEY SEWAGE COMMISSION – FEBRUARY 13, 2024
 
Sewage Commission minutes dated February 13, 2024 for receipt. [Item
208All1 person/1 vote
 
11) ELECTORAL AREAS SERVICES COMMITTEE - FEBRUARY 26, 2024
 
Note: Planning application resolutions from the February 26, 2024 Electoral Areas Services Committee (EASC) meeting are included below pending support from the EASC. These resolutions may be updated after February 26, 2024 pending the outcomes from the meeting.
 
Recommendation #1:
 
THAT Development Variance Permit DV 6B 23 (Kneeland/Dunsmore) be approved to reduce the minimum side yard setback from 3.5 metres to 2.88 metres for an existing single detached dwelling on property described as Lot 1, Block 29, Comox District, Plan VIP78018, PID 026-127-725 (1891 Vera Drive);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation #2:
 
THAT the application made under section 403 of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be approved for the construction of a house on the property described as Lot 41, Block 29, Comox District, Plan 28503, PID 002-329-930 (3736 James Crescent);

AND FINALLY THAT as a condition of the approval the property owners, at their expense, prepare and register a restrictive covenant under Section 219 of the Land Title Act in favour of the Comox Valley Regional District, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Emma Rose, EIT, and Alex McBride, P.Eng., of McElhanney, dated November 6, 2023, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.
208 and 213A, B, C1 person/1 vote
 
Recommendation #3:
 
THAT a site-specific engineer’s prescription for the siting of a proposed single detached dwelling and carriage house relative to the 2100-year floodplain setback of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be approved on the property described as Lot 16, District Lot 191, Comox District, Plan 14276, PID 004-402-375 (Lot 16, Andrew Avenue);

AND FINALLY THAT, as a condition of the engineer’s site specific floodplain setback, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Alex McBride, P.Eng., of McElhanney Ltd., dated September 6, 2023, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.
208 and 213A, B, C1 person/1 vote
 
12) FUNDING REQUEST FOR COMOX VALLEY FOOD POLICY COUNCIL
 
Report dated February 22, 2024 regarding a request from the Lush Valley Food Action Society for funding to support the coordination and administration of the Comox Valley Food Policy Council for receipt. [Item
208All1 person/1 vote
 
13) STRATEGIC PLANNING UPDATE
 
Report dated February, 15, 2024 regarding an update on the Board's 2023-2026 Strategic Plan for receipt. [Item
208All1 person/1 vote
 
14) CLIMATE ACTION STRATEGY – ELECTED OFFICIALS FORUM SUMMARY
 
Report dated February 22, 2024 regarding a summary of the Regional Climate Action Strategy Elected Officials Forum held January 25, 2024 for receipt. [Item
208All1 person/1 vote
 
G. BYLAWS AND RESOLUTIONS:
First, second and third readings
 
1) RECOMMENDATION for Bylaw No. 681 being "Comox Valley Regional District Building Bylaw No. 681, 2024"
 
NOTE: Consideration of the following bylaw is pending support at the Electoral Areas Services Committee at its February 26, 2024 meeting.
 
THAT Bylaw No. 681 being “Comox Valley Regional District Building Bylaw No. 681, 2024" be given first and second readings concurrently. [Item
209A, B, CWeighted
 
THAT Bylaw No. 681 being "Comox Valley Regional District Building Bylaw No. 681, 2024" be read a third time.
209A, B, CWeighted
 
2) RECOMMENDATION for Bylaw No. 818 being "Union Bay Water Tolls and Other Charges Bylaw 278, 2020, Amendment No. 8"
 
NOTE: Consideration of the following bylaw is pending support at the Electoral Areas Services Committee at its February 26, 2024 meeting.
 
THAT Bylaw No. 818 being “Union Bay Water Tolls and Other Charges Bylaw 278, 2020, Amendment No. 8" be given first and second readings concurrently. [Item
207All1 person/1 vote
 
THAT Bylaw No. 818 being "Union Bay Water Tolls and Other Charges Bylaw 278, 2020, Amendment No. 8" be read a third time.
207All1 person/1 vote
 
Adoption
 
3) RECOMMENDATION for Bylaw No. 792 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No 13" (7200 Forbidden Plateau Road - Fry/ Hnatyshyn/ Galbraith-Hamilton)
 
THAT Bylaw No. 792 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No 13" be adopted. [Item
208 and 213A, B, C1 person/1 vote
 
H. NEW BUSINESS:
1) SUPPORT FOR A CARE AND CONNECTION KIOSK – COMOX VALLEY HOSPITAL
 
Correspondence dated February 5, 2024 from Chair Cole-Hamilton, regarding support for a Care and Connection Kiosk at the Comox Valley Hospital for receipt. [Item
208All1 person/1 vote
 
Requested Action:
 
THAT a letter be sent to the Island Health Shared Services BC providing the Board’s support for the installation of an Island Health Care and Connection Kiosk at the Comox Valley Hospital.
208All1 person/1 vote
 
2) SECONDARY SUITE INCENTIVE PROGRAM
 
Correspondence dated February 16, 2024 from Barry Pages, Chair, North Coast Regional District, regarding a request for the CVRD to be a signatory to a letter to the Minister of Housing regarding expanding the Secondary Suite Incentive Program (SSIP) to include all regional districts for receipt. [Item
208All1 person/1 vote
 
Acting CAO Recommendation:
 
THAT the Board approves the submission of a joint letter to the Minister of Housing as proposed by the North Coast Regional District concerning the Secondary Suite Incentive Program.
208All1 person/1 vote
 
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
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