THAT the Board adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(b) Personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the regional district on condition of anonymity;
90(1)(c) Labour relations or employee negotiations;
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality;
90(1)(g) Litigation or potential litigation affecting the regional district;
90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
90(1)(j) Information that is prohibited, or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public;
90(2)(b) The consideration of information received and held in confidence relating to negotiations between the regional district and the provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Note: the volume of references above to the Community Charter reflect the Board's consideration of the annual release of in-camera information in accordance with Release of Closed Meeting Minutes Policy P51.

The presiding member will provide the territory acknowledgment and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report.

Call to Action 48 - Reconciliation:

We call upon the church parties to the Settlement Agreement, and all other faith groups and interfaith social justice groups in Canada who have not already done so, to formally adopt and comply with the principles, norms, and standards of the United Nations Declaration on the Rights of Indigenous Peoples as a framework for reconciliation. This would include, but not be limited to, the following commitments:

i. Ensuring that their institutions, policies, programs, and practices comply with the United Nations Declaration on the Rights of Indigenous Peoples.

ii. Respecting Indigenous peoples’ right to self-determination in spiritual matters, including the right to practise, develop, and teach their own spiritual and religious traditions, customs, and ceremonies, consistent with Article 12:1 of the United Nations Declaration on the Rights of Indigenous Peoples.

iii. Engaging in ongoing public dialogue and actions to support the United Nations Declaration on the Rights of Indigenous Peoples.

iv. Issuing a statement no later than March 31, 2016, from all religious denominations and faith groups, as to how they will implement the United Nations Declaration on the Rights of Indigenous Peoples.

Comox Valley Regional District Board minutes dated May 7, 2024 for adoption. [Item] 

Mike Keohane, President, Comox Valley Cycling Coalition, to present information regarding a user analysis of options for a Cumberland-Courtenay active transportation connector. [Item] 

Janet O'Dell, Dynamic Journey Doula, to present information regarding green burial practices and to request that the CVRD designate specific areas or set aside land for green burials. [Item] 

Niki Whittaker, Administrative Assistant, with Jan Slomp (CVFI president), Etienne Cote (CVFI Treasurer) and Ally Woods (CVFI Director), to present information regarding a funding application to the Farm Credit Canada Agri-Spirit Fund and to request that the CVRD partner with the CVFI to support the application.
[Item] 

Report dated May 23, 20241 regarding the preferred alignment option for the Cumberland to Courtenay Connector for receipt. [Item] 

THAT staff prepare active transportation facility concept drawings for the Cumberland to Courtenay Connector based on the preferred alignment shown in Figure 1 of this staff report, dated May 23, 2024, in order to support a BC Active Transportation grant application in fall 2024.

THAT the Comox Valley Regional District and Village of Cumberland advocate to the Ministry of Transportation and Infrastructure that any planned roadworks, improvements, or upgrades within the Comox Valley Parkway right-of-way or related Highway 19 interchange include pedestrian and cycling improvements.

Report dated May 21, 2024 regarding proposed revisions to Board Policy No. 83 being the “Chief Administrative Officer Performance Review and Compensation Administration Policy” for receipt. [Item] 

THAT the revised Board Policy No. 83 being the “Chief Administrative Officer Performance Review and Compensation Administration Policy”, attached as Appendix A to the report dated May 21, 2024, be adopted.

Committee of the Whole - Elected Officials Forum minutes dated April 16, 2024 for receipt. [Item] 

Electoral Areas Services Committee minutes dated May 6, 2024 for receipt. [Item] 

THAT the Board clarify that its resolution passed on March 12, 2024 in support of the floodplain exemption application FR 6A 23 (7866 Ships Point Road (Thwaites- Hobley)) is based on the typical approvals under S. 524(7)(b) of the Local Government Act, including reliance on third party qualified professionals, and not on its own determination under LGA s.524(7)(a) that the exemption is consistent with Provincial Guidelines;

AND FURTHER THAT a section 219 covenant that would indemnify the Comox Valley Regional District be prepared in the normal course in reliance of an approval based on s.524(7)(b) of the Local Government Act , and only if the author of the Base Geotechnical Inc. report, or Peer Review, confirms that the recommendations are consistent with Provincial Guidelines and provides the unqualified statement that the “land may used safely for the use intended”;

AND FURTHER THAT the Applicant be provided with an opportunity, if requested, to address this matter prior to consideration and confirmation by the Board.

Sewage Commission minutes dated May 7, 2024 for receipt. [Item] 

Water Committee minutes dated May 7, 2024 for receipt. [Item] 

Recreation Commission minutes dated May 7, 2024 for receipt. [Item] 

Electoral Areas Services Committee minutes dated May 9, 2024 for receipt. [Item] 

Note: this item was added to the agenda at 11:15 am on May 27, 2024.

THAT Bylaw No. 764 being “Comox Valley Regional District Weed Control Regulation Bylaw No. 764, 2024” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 764 being “Comox Valley Regional District Weed Control Regulation Bylaw No. 764, 2024” be given third reading.

THAT Bylaw No. 822 being “Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021, Amendment No. 6” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 822 being "Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021, Amendment No. 6" be read a third time.

THAT Bylaw No. 823 being “Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 26” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 823 being "Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 26" be read a third time.

THAT Bylaw No. 827 being “Merville Fire Protection Service Establishment Bylaw No. 484, 2017, Amendment No. 3” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 827 being "Merville Fire Protection Service Establishment Bylaw No. 484, 2017, Amendment No. 3" be read a third time.

THAT Bylaw No. 828 being “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 17” be given first and second readings concurrently [Item] 

THAT Bylaw No. 828 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 17" be read a third time.

THAT Bylaw No. 829 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010, Amendment No. 10” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 829 being "Electoral Areas Parks Regulations Bylaw No. 103, 2010, Amendment No. 10" be read a third time.

THAT Bylaw No. 831 being "Northern Fire Service Areas Administration Bylaw No. 695, 2022 Amendment No. 1" be be given first and second readings concurrently. [Item] 

THAT Bylaw No. 831 being "Northern Fire Service Areas Administration Bylaw No. 695, 2022 Amendment No. 1" be read a third time.

THAT Bylaw No. 824 being "Baynes Sound Community Facilities Support Service Establishment Bylaw No. 636, 2021 Amendment No. 1" be adopted. [Item] 

Correspondence dated May 16, 2024 from Director Grieve regarding consideration of a resolution to the Union of British Columbia Municipalities (UBCM) 2024 convention advocating for better support for farmers and ranchers in improving water management, supply and storage amidst the changing climate and provincial regulatory framework for receipt. [Item] 

THAT the following resolution and backgrounder (Appendix A) be submitted to Union of BC Municipalities for consideration at its 2024 convention:

Water Management for Agriculture:

WHEREAS in response to persistent drought conditions and other climate change effects that are placing considerable stress on supplies of safe, reliable water, the Province of British Columbia has launched new regulatory and enforcement tools as well as funding programs targeting the agricultural sector;

AND WHEREAS efforts by the agricultural sector to develop more efficient water infrastructure, management, supply and storage to maximize available water is being impeded by lengthy, costly, and complex grant application and water licencing processes as well as conflicting guidance from different ministries involved in water management;

THEREFORE BE IT RESOLVED THAT the UBCM lobby the Province of British Columbia to mandate the Ministry of Water, Land and Resource Stewardship and the Ministry of Agriculture and Food to work together in a concerted manner to simplify administrative processes, remove excessive requirements, reduce processing times, ensure consistent policy and enforcement, and provide greater support to farmers, ranchers and agricultural producers in improving water management, supply and storage.