Dave Ricketts, Paul Beauchemin, and Pam Willis, Denman Community Land Trust Association, to present information regarding a request for a $10,000 grant from the Denman Island Economic Development Service to help cover costs related to the subdivision of a piece of land that was offered to the association. [Item] 

Hilary Jones to present information regarding the proposed telecommunications tower on Larkin Road. [Item] 

Electoral Areas Services Committee resolutions status report dated July 2024 for receipt. [Item] 

THAT the following items be received:

- Area C Advisory Planning Commission minutes dated June 13, 2024; [Item] 

- Area B Advisory Planning Commission minutes dated June 17, 2024; [Item] 

- Agricultural Advisory Planning Commission minutes dated June 20, 2024; and [Item] 

- Area A Advisory Planning Commission minutes dated July 8, 2024. [Item] 

Report dated July10, 2024 regarding Development Permit DP 9A 24 - (Union Bay Estates) for a wastewater treatment plant suitable to service development within Comprehensive Development Area 2 for receipt. [Item] 

THAT the Development Permit DP 9A 24 (Kensington Union Bay Properties Nominee Ltd) be approved on property described as Lot 1, District Lot 154, Nanaimo District, Sections 31 and 32, Township 1 and District Lot 28, Nelson District, Plan EPP15507, Except Plans EPP56910 and EPP95931, PID 028-731-492 for a temporary wastewater treatment plant suitable to service development within Comprehensive Development Area 2;

AND FINALLY THAT the Corporate Officer be authorized to execute the development permit.

Report dated June 10, 2024 regarding a request from Rogers Communication Inc. and SitePath Consulting Ltd. for a letter of concurrence in relation to a 63.0 metre telecommunications tower in Area C for receipt. [Item] 

THAT Innovation, Science, and Economic Development Canada be advised that Rogers Communications Inc. and SitePath Consulting Ltd., have satisfactorily consulted with the Comox Valley Regional District and completed the required public consultation process for the proposed telecommunications tower on the property described as Lot 54, Block 29, Section 27 and 28, Township 6, Comox District, Plan 2262, Except That Part in Plan 17960, PID 005-412-676 (1351 Larkin Road);

AND FINALLY THAT, as Rogers Communications Inc. and SitePath Consulting Ltd. have adhered to all applicable bylaws and policies, the a letter of concurrence be provided to Innovation, Science, and Economic Development Canada.

Report dated July 10, 2024 regarding Development Variance Permit DV 1B 24 – 1824 Preston Road (Ropponen/Kreger) to decrease the rear yard setback from 7.5 metres to 1.75 metres for receipt. [Item] 

Correspondence from David Arnold, adjacent neighbour, regarding Development Variance Permit DV 1B 24 – 1824 Preston Road (Ropponen/Kreger) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 1B 24 – 1824 Preston Road (Ropponen/Kreger).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT Development Variance Permit DV 1B 24 (Roponnen/Kreger) be approved to decrease the minimum rear yard setback for an accessory building from 7.5 metres to 1.75 metres on property legally described as Lot 5, District Lot 239, Comox District, Plan 27965 (1824 Preston Road);

AND FINALLY THAT the Corporate Officer be authorized to execute the permit.

Report dated July 10, 2024 regarding a Development Variance Permit DV 1C 24 - 6220 Tsolum River Road (Herman) for receipt. [Item] 

Correspondence dated July 3, 2024 from Lars and Nancy Larsen, adjacent neighbours, regarding Development Variance Permit DV1C 24 - 6220 Tsolum River Road (Herman) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV1C 24 - 6220 Tsolum River Road (Herman).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT a Development Variance Permit DV 1C 24 be approved to increase the maximum floor area for one Agri-tourism cabin to 81.75 square metres on property legally described as Lot 18, Block 29, Comox District, Plan 2281 (6220 Tsolum River Road);

AND FINALLY THAT the Corporate Officer be authorized to execute the permit.

Report dated July 8, 2024 regarding Development Variance Permit DV 1A 24 – 5680 Market Street (Wiens) to increase the maximum permitted lot coverage from 35 per cent to 39 per cent for the construction of a deck for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 1A 24– 5680 Market Street (Wiens).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT Development Variance Permit DV 1A 24 be approved to increase the maximum lot coverage from 35 per cent to 39 per cent for the construction of a deck on property described as Lot 7, Block 48, District Lot 7, Nelson District, Plan 438, PID: 009-053-417, 5680 Market Street;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated July 4, 2024 regarding a Temporary Use Permit, TUP 2C 24, for a term of three years to permit tourist accommodation on a Country Residential One zoned lot for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to TUP 2C 24 – 4447 Marsden Road / 2528 England Road (Little)

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT a Temporary Use Permit (TUP 2C 24) be approved for a term of three years to permit tourist accommodation on the property described as Lot 4, District Lot 227, Comox District, Plan 1289, PID 007-635-303 (4447 Marsden Road / 2528 England Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the Temporary Use Permit once the applicant has provided a written acknowledgement that the applicant has read, understands and agrees to the conditions of the permit.

Report dated July 4, 2024 regarding Temporary Use Permit Application TUP 3C 24– 3694 Lake Trail Road (Hilliar) for a term of three years to permit tourist accommodation on a Country Residential One zoned for for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to TUP 3C 24 – 3694 Lake Trail Road (Hilliar)

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT a Temporary Use Permit (TUP 3C 24) be approved for a term of three years to permit tourist accommodation on the property described as Lot 7, District Lot 94, Comox District, Plan 22672, PID 000-293-733 (3694 Lake Trail Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the Temporary Use Permit once the applicant has provided a written acknowledgement that the applicant has read, understands and agrees to the conditions of the permit.

Report dated July 9, 2024 regarding a request for a site-specific building setback relative to the prescribed floodplain setback requirements outlined in the Floodplain Management Bylaw for a proposed single detached dwelling for receipt. [Item] 

THAT a site-specific engineer’s prescription for the siting of a proposed single detached dwelling relative to the 2100-year floodplain setback of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be approved on the property described as Parcel C (Being A Consolidation of Lots 20 And 21, See CB1066577) Block E Section 4 Nelson District Plan 1478;

AND FINALLY THAT, as a condition of the engineer’s site specific floodplain setback, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Johannes Fischer, P.Eng. of McElhanney Ltd., dated February 5, 2024, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.

Report dated July 9, 2024 regarding amendments to the definitions of Bylaw No. 108, being the Comox Valley Regional District Bylaw Compliance Delegation of Authority Bylaw No. 108, 2010 for receipt. [Item] 

THAT staff be directed to bring forward an amendment to Bylaw No. 108 being the “Comox Valley Regional District Bylaw Compliance Delegation of Authority Bylaw No. 108, 2010” to update position titles and other administrative matters, as outlined in the staff report dated July 9, 2024.

Report dated July 10, 2024 regarding the Shingle Spit Boat Ramp detailed design for receipt. [Item] 

THAT the detailed design for the Shingle Spit boat ramp outlined in Appendix A of the staff report dated July 10, 2024, be approved and that staff be directed to continue to proceed with delivery of the Shingle Spit Boat Ramp capital project (1139).

Report dated July 9, 2024 regarding funding for design work towards replacement of a vehicular bridge in Bear Creek Nature Park [Item] 

THAT the 2024-2028 Financial Plan for the Baynes Sound portion of Electoral Area A, Area B and Area C Parks and Greenways Service, Function 621, be amended to add capital project no. 1090, Bear Creek Nature Park Bridge in the amount of $20,000 with funding coming from the Future Expenditure Reserve (#621) to support design work for a vehicle bridge located within the park;

AND FURTHER THAT staff return to the committee with conceptual design options and cost estimates in the 2025 budget process.

Report dated July 10, 2024 regarding an update on proposed changes to the Royston Garbage Collection Service and to recommend a budget amendment to ensure continuity of garbage and recycling services in the Royston community for receipt. [Item] 

THAT the 2024-2028 financial plan for Royston Garbage Collection Service, function 366, be amended in the 2024 budget year to increase operating contracts in the amount of $40,484 to be offset by a decrease in reserve contributions in the amount of $26,540 and an increase in transfer from reserve in the amount of $13,944;

AND FURTHER THAT Bylaw No. 119, being the “Royston Garbage Collection Regulations and Rates Bylaw No. 119, 2013,” be updated to reflect the fees for weekly garbage and biweekly recycling for 2024/2025 and expanding to weekly organics and biweekly garbage/recycling in 2026 forward.

AND FINALLY THAT upon completion of a public information campaign, the Royston Garbage Collection Service be expanded in January 2026 to automated collection service including co-mingled organics and yard waste.

Water Restrictions Dashboard as of July 11, 2024 for receipt. [Item] 

Report dated January 10, 2024 regarding a revised process for the annual allocation of Rural Communities Grants is being proposed which will help to bring greater equity, accountability and transparency for receipt. [Item] 

THAT the revised process for the Rural Community Grant program (function 120-124), as described in the staff report dated July 10, 2024, to be streamlined and more aligned with the budget cycle including an evaluation process and steps for improved accountability and public awareness, be approved.

THAT the addendum be considered.

Comments rearding DV 1B 24 – 1824 Preston Road (Ropponen/Kreger) will be posted here prior to the meeting.

Comments regarding DV 1C – 6220 Tsolum River Road (Herman) will be posted here prior to the meeting.

Comments regarding DV 1A 24– 5680 Market Street (Wiens) will be posted here prior to the meeting.

Comments regarding TUP 2C 24 – 4447 Marsden Road / 2528 England Road (Little) will be posted here prior to the meeting.

Correspondence dated July 8, 2024 from Franco and Leana Giomo, adjacent neighbours, regarding TUP 2C 24 – 4447 Marsden Road / 2528 England Road (Little) for receipt. [Item] 

Correspondence dated July 9, 2024 from Bob Janzen, adjacent neighbour, regarding TUP 2C 24 – 4447 Marsden Road / 2528 England Road (Little) for receipt. [Item] 

Correspondence dated July 10, 2024, from Chris Zimmer regarding TUP 2C 24 – 4447 Marsden Road / 2528 England Road (Little) for receipt. [Item] 

Comments regarding TUP 3 C 24 - 3694 Lake Trail Road (Hilliar) will be posed here prior to the meeting.

THAT the committee adjourn to a closed session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality.