CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE
Monday, September 9, 2024
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) CRAIGDARROCH COMMUNITY MOMS
 
Tia Arriola, representing Craigdarroch community moms, to present information regarding a request for the development of a playground/ park area in the Craigdarroch community. [Item] 
 
2) BUCKLEY BAY / MYSTERY BEACH ROAD SAFETY COMMITTEE
 
Charles Tremewen, Jeannie Lamoire, Joan Johnsen, and Walter Johnsen to present information regarding road safety issues on Highway 19A and to request that the Board work with the residents to advocate to the Ministry of Transport and Infrastructure for a reduction in speed limits. [Item] 
 
C. RESOLUTIONS STATUS REPORT:
Electoral Areas Services Committee resolution status report dated September 2024 for receipt. [Item] 
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
Area C Advisory Planning Commission minutes dated August 15, 2024 for receipt [Item] 
208All1 person/1 vote
 
2) ELECTORAL AREA C - TEMPORARY USE PERMIT APPLICATION – 46 MILLS ROAD (HOIDAS)
 
Report dated September 3, 2024 regarding Temporary Use Permit TUP 1C 24 – 46 Mills Road (Hoidas) to enable the use of the lot to host a recreational vehicle for residential occupancy for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding comments relating to TUP 1C 24 – 46 Mills Road (Hoidas)
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT a Temporary Use Permit (TUP 1C 24) be approved for a term of two years to permit residential use of a recreational vehicle on the property described as Lot 3, District Lot 160, Comox District, Plan 29301, PID 001-412-396 (46 Mills Road);

AND FINALLY THAT the Corporate Officer be authorized to execute the Temporary Use Permit once the applicant has provided a written acknowledgement that the applicant has read, understands and agrees to the conditions of the permit.
208 and 213A, B, C1 person/1 vote
 
3) ELECTORAL AREA C - DEVELOPMENT PERMIT (COMMERCIAL FORM AND CHARACTER) – UNADDRESSED LOT ALONG MACAULAY ROAD
 
Report dated September 3, 2024 regarding Development Permits under the Commercial and Industrial (Form and Character) guidelines as they relate to a new campground development for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT Development Permit DP 12C 24 (Macdonald) regarding properties legally described as Lot 1, District Lot 11, Nelson District, Plan VIP585278 (PID 018-677- 487), and DP 13C 24 (M & C Leighton Holdings) regarding property legally described as Part Lot 2, Block 29, Comox District, Plan 5517 (PID 005-972-281) be approved for the development of a campground, inclusive of supporting buildings,

AND FURTHER THAT subject to the receipt of $46,886.25 for a landscape security deposit, the development permit be issued;

AND FINALLY THAT the Corporate Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
4) ELECTORAL AREA C - AGRICULTURAL LAND COMMISSION REFERRAL – 7391 & 7371 HOWARD ROAD (PHYE)
 
Report dated September 3, 2024 regarding a recommendation to refuse an application to subdivide a property within the Agricultural Land Reserve for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Correspondence dated September 6, 2024 from Evan Wind, Underhill Geomatics, regarding Agricultural Land Commission Referral – 7391 & 7371 Howard Road (Phye) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Note: The above-noted correspondence was added to the agenda on Friday, September 6, 2024 at 2:15 pm.
 
Recommendation:
 
THAT Agricultural Land Reserve application ALR 1C 24 (Phye) for a two-lot subdivision made under Section 514 of Local Government Act (RSBC, 2015, c. 1) for property being Lot 11, Block 29, Comox District, Plan 2262, 006-399-851, PID 006- 399-851 (7391 and 7371 Howard Road) be refused;

AND FINALLY THAT the application not be referred to the Agricultural Land Commission.
208 and 213A, B, C1 person/1 vote
 
5) ELECTORAL AREA B - TELECOMMUNICATIONS ANTENNA SYSTEM PROPOSAL INTRODUCTION
 
Report dated September 3, 2024 regarding a proposal by Rogers Communications Inc. and SitePath Consulting Ltd. to construct a 53.0-metre-tall telecommunication antenna system on property located at 1901 Larch Road to service residential areas in Seal Bay for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
6) HOUSING NEEDS REPORTS – ELECTORAL AREAS
 
Report dated September 3, 2024 regarding the final updated Electoral Areas Housing Needs Reports for receipt. [Item] 
208 and 212All1 person/1 vote
 
Recommendation:
 
THAT the August 2024 final Housing Needs Reports prepared by Turner Drake and Partners, for Electoral Areas A, B, and C be approved for use in electoral area land use, infrastructure, development finance, and community amenity planning;

AND FINALLY THAT the reports be published on the Comox Valley Regional District’s website for public use.
208 and 212All1 person/1 vote
 
7) RURAL ECONOMIC DEVELOPMENT SERVICE FEASIBILITY
 
Report dated September 3, 2024 regarding the potential establishment of a rural economic development service. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Chamber of Commerce be invited to present the findings of its Rural Business Initiative for Electoral Area C upon completion.
208All1 person/1 vote
 
8) DENMAN COMMUNITY LAND TRUST ASSOCIATION REQUEST FOR FUNDING
 
Report dated August 22, 2024 regarding a request for funding received from a delegation of the Denman Community Land Trust Association for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT a $10,000 grant be provided to the Denman Community Land Trust Association for the purposes of pre-subdivision development costs associated with the proposed affordable housing project on a portion of the property at 3661 Piercy Road, Denman Island;

AND FURTHER THAT the 2024-2029 Financial Plan for function 555, Denman Island Economic Development Service be amended to include a grant in the amount of $6,000 funded by the Future Expenditure Reserve to partially support the $10,000 contribution to the Denman Community Land Trust Association.

AND FURTHER THAT a $4,000 Rural Communities Grant be supported from the Denman Island Grant in Aid Service, function 123, to partially support the $10,000 contribution to the Denman Island Land Trust Association.
208All1 person/1 vote
 
9) DENMAN HOUSING ASSOCIATION REQUEST FOR FINANCIAL SUPPORT
 
Report dated September 3, 2024 regarding a request from the Denman Housing Association of ongoing financial assistance for the proposed Denman Green Project and other affordable housing initiatives for receipt. [Item] 
207All1 person/1 vote
 
Recommendation
 
THAT consideration be given to the potential establishment of an affordable housing service on Denman Island following the Board’s receipt of and direction concerning the direct-action affordable housing feasibility study.
207All1 person/1 vote
 
10) UBCM COMMUNITY EMERGENCY PREPAREDNESS FUND APPLICATION
 
Report dated September 4, 2024 regarding a Union of BC Municipalities Community Emergency Preparedness Fund application for receipt. [Item] 
209A, B, CWeighted
 
Recommendation:
 
THAT an application to the Union of BC Municipalities Community Emergency Preparedness Fund, in an amount of up to $240,000 for the Hornby Island Fire Rescue, Denman Island Fire Rescue, Union Bay Fire Rescue, Fanny Bay Fire Protection Area, Merville Fire Protection Area, and Mount Washington Fire Protection Area, for fire department equipment and training, as outlined in Appendix A, attached to the staff report dated September 04, 2024, be submitted;

AND FURTHER THAT the Comox Valley Regional District commit to overall grant management if the application is successful.
209A, B, CWeighted
 
11) WATER RESTRICTIONS DASHBOARD
 
Water restrictions dashboard to September 4, 2024 for receipt. [Item] 
209A, B, CWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) Comments regarding Temporary Use Permit TUP 1C 24 – 46 Mills Road (Hoidas)
 
Comments regarding TUP 1C 24 – 46 Mills Road (Hoidas) will be posted here prior to the meeting.
 
Correspondence dated September 6, 2024 from Paul Duncan, adjacent neighbour, regarding TUP 1C 24 – 46 Mills Road (Hoidas) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
G. MEDIA QUESTIONS:
H. CLOSED MEETING
I. TERMINATION:
Meeting Web Page