CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF MEETING
COMOX VALLEY RECREATION COMMISSION
Tuesday, September 24, 2024
Civic Room, located at 770 Harmston Avenue, Courtenay, BC commencing at 1:30 pm.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas


In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) LUSH VALLEY FOOD ACTION SOCIETY
 
Carley VanOsch and Maurita Prato, Lush Valley Food Action Society, to provide information regarding use and expansion of the Tsolum Garden located on the CVRD exhibition grounds. [Item] 
 
2) LATE DELEGATION REQUEST - UNITED SOCCER CLUB
 
Stefan Szkwarek requesting to appear as a late delegation in regards to the proposed second turf field. [Item] 
 
NOTE: In accordance with Procedure Bylaw No. 1 being "Comox Valley Regional District Procedure Bylaw No. 1, 2008", delegations that have applied after the deadline may be granted with a two-thirds affirmative vote of the commission.
 
C. RESOLUTIONS STATUS REPORT:
Comox Valley Recreation Commission resolutions status report dated September 2024 for receipt. [Item] 
208All1 person/1 vote
 
D. REPORTS:
1) ARTIFICIAL TURF FIELD BORROWING OPTIONS
 
Report dated September 19, 2024 regarding short and long-term borrowing options for consideration of funding the construction of an artificial turf field at G.P. Vanier Secondary School property for receipt. [Item] 
209A, B, C, Cty, CmxWeighted
 
Note: The above-noted staff report was updated on Monday, September 23, 2024 at 1:55 pm to correct the dates in the finance table on page 6 of the staff report.
 
Recommendation:
 
THAT staff be directed to proceed with the Artificial Turf Field project as generally outlined in the staff report dated September 19, 2024, with $3,000,000 financed through long-term borrowing over 10 years so that the field may be constructed in 2025;

AND FURTHER THAT staff be directed to bring forward a loan authorization bylaw, and process considerations for obtaining participating area approval of the loan authorization bylaw by way of an alternative approval process.
209A, B, C, Cty, CmxWeighted
 
2) DRAFT RECREATION FACILITIES LONG RANGE CAPITAL PLANNING
 
Report dated September 10, 2024 regarding the draft long range capital plan for services 645 Recreation Complexes and 601 Track and Fields for receipt. [Item] 
209AllWeighted
 
3) GREEN AND INCLUSIVE COMMUNITY BUILDING FUND APPLICATIONS
 
Report dated September 18, 2024 regarding the Green and Inclusive Community Building Fund for receipt. [Item] 
209AllWeighted
 
Recommendation:
 
THAT the Comox Valley Recreation Commission support the submission of two applications, to the Green and Inclusive Community Buildings Program for the implementation of decarbonization projects and accessibility upgrades at the Sports Centre and Aquatic Centre;

AND FURTHER THAT a report be brought forward to the October 8, 2024 Board meeting further detailing the projects and costs proposed for inclusion in the applications, as well as request a formal resolution supporting the grant applications.
209AllWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. CLOSED MEETING
I. TERMINATION:
Meeting Web Page