CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
NOTICE OF A SPECIAL MEETING
ELECTORAL AREAS SERVICES COMMITTEE
Monday, December 16, 2024
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. UNFINISHED BUSINESS:
1) DELEGATION FOLLOW-UP - BEAUFORT ASSOCIATION FOR INCLUSION IN ACTION
 
Staff to provide a verbal update on the follow-up with the December 9, 2024 delegation from Cynthia Shore, Beaufort Association for Inclusion in Action, regarding support for their request under the Rural Community Grants program. The Committee may consider providing further direction on this matter.
 
2) DELEGATION FOLLOW-UP - FANNY BAY COMMUNITY ASSOCIATION[
 
Staff to provide a verbal update on the follow-up with the December 9, 2024 delegation from Tammy Mercer, Fanny Bay Community Association, regarding their request for financial assistance for building repairs to the Fanny Bay Hall. The Committee may consider providing further direction on this matter.
 
D. RESOLUTIONS STATUS REPORT:
E. REPORTS:
1) COMOX VALLEY AGRICULTURAL PLAN AND IMPLEMENTATION STRATEGY
 
Report dated December 11, 2024 regarding the the final draft of the Comox Valley Agricultural Plan next steps for implementation for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Recommendation #1:
 
THAT the Comox Valley Agricultural Plan dated December 2024 be approved;

AND FINALLY THAT the Comox Valley Agricultural Plan dated December 2024 be referred to K’ómoks First Nation with an open invitation to discuss interests and partnership opportunities.
208 and 213A, B, C1 person/1 vote
 
Recommendation #2:
 
THAT staff be authorized to include a new full time equivalent Agricultural Coordinator position in the proposed 2025-2029 financial plan for Service 503 (Electoral Areas Policy Planning) to support the implementation of the Comox Valley Agricultural Plan within the electoral areas;

AND FINALLY THAT the Comox Valley Agricultural Plan be referred to the Board for discussion about regional implementation interests.
208 and 213A, B, C1 person/1 vote
 
2) AGRICULTURAL WATER INFRASTRUCTURE GRANT OPPORTUNITY
 
Report dated December 10, 2024 regarding opportunities within the eligibility scope of the Water Security Fund and Investment Agriculture Foundation’s Agricultural Water Infrastructure Program for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
3) 2024 RURAL COMMUNITY GRANT CONSIDERATION
 
Report dated December 12, 2024 regarding a Rural Community Grant application from the Oyster River Enhancement Society for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT a Rural Community Grant be considered from the Grant-in-Aid service for 2024 to the Oyster River Enhancement Society as determined by Electoral Areas Services Committee on December 16, 2024.
208All1 person/1 vote
 
F. NEW BUSINESS:
G. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
H. MEDIA QUESTIONS:
I. CLOSED MEETING:
Recommendation:
 
THAT the committee adjourn to a closed session pursuant to the following sub-sections) of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality;
90(1)(f) Law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; and
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public;
208All1 person/1 vote
 
J. TERMINATION:
Meeting Web Page