Natalie Robinson and Danai vanRijt, Comox Valley Early Years Collaborative, to present information regarding their request for rural grant funding. [Item] 

Maggie Caspar and Graeme Hahn and others to present information regarding a request to build a path from Meredith Drive to the train tracks to allow children to connect to the Royston Elementary Multi-Use Path. [Item] 

Gracie MacDonald, Enrico Wauri, and Becky Nyqwest, Denman Island Community Education Society, to present information regarding recreation programs for children, youth and adults on Denman Island and a request for financial assistance. [Item] 

Electoral Areas Services committee resolution status report dated May 2025 for receipt [Item] 

The following items are presented for receipt:

- Minutes of Agricultural Advisory Planning Commission meeting dated April 10, 2025; [Item] 

- Minutes of Area A Advisory Planning Commission meeting dated dated April 14, 2025 [Item] 

- Minutes of Area C Advisory Planning Commission meeting dated April 17, 2025; and [Item] 

- Minutes of Area B Advisory Planning Commission meeting dated April 24, 2025 [Item] 

Report dated May 1, 2025 regarding Development Variance Permit DV 1B 25 – 1824 Preston Road (Ropponen) to reduce the minimum side yard setback from 3.5 meters to 2.87 meters for the construction of a detached garage for receipt. [Item] 

Correspondence dated May 1, 2025 from David Arnold, adjacent neighbour, regarding Development Variance Permit DV 1B 25 – 1824 Preston Road (Ropponen) for receipt. [Item] 

Consideration of the addendum will be given regarding Development Variance Permit DV 1B 25 – 1824 Preston Road (Ropponen).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT Development Variance Permit DV 1B 25 be approved to reduce the minimum side yard setback from 3.5 meters to 2.87 meters for the construction of an accessory building (detached garage) on property described as Lot 5, District Lot 239, Comox District, Plan 27965, PID 002-249-251 (1824 Preston Road) (Appendix A).

AND FINALLY THAT the Corporate Officer be authorized to execute the permit.

Report dated April 25, 2025 regarding a site-specific amendment to the Floodplain Management Bylaw to reduce the minimum floodplain setback for a proposed single detached dwelling at 8832 Driftwood Road to 12-metres from the Future Natural Boundary of the Strait of Georgia for receipt. [Item] 

THAT a site-specific engineer’s prescription for the siting of a proposed single detached dwelling relative to the year-2100 floodplain setback of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be approved on the property described as Lot 7, Section 17, Township 5, Comox District, And Of The Forner Bed Of The Strait Of Georgia, Plan 25652, PID 002-631-989 (8832 Driftwood Road);

AND FINALLY THAT, as a condition of the Site-Specific exemption to the Floodplain Management Bylaw, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Local Government Act (RSBC, 2015, c.1), specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Joe Brunelle, P.Eng., and Jeff Scott, P.Eng., dated February 7, 2025, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.

Report dated April 22, 2025 regarding Zoning Bylaw Amendment RZ 1C 25 – 8757/8761 Oyster River Way (Brenner/0768691 BC Ltd) to enable the property to be subdivided in half and a recommendation for external agency referral for receipt. [Item] 

THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated April 22, 2025, and direct staff to start the external agency referral process for Lot 1, Block 29, Comox District, Plan EPP87343, PID 030-971-799 (8757/8761 Oyster River Way) as part of a proposed amendment (RZ 1C 25) of Bylaw No. 520, being the “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;

AND FURTHER THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012.

Report dated May 1, 2025 regarding a referral from the City of Courtenay for a proposed Zoning Bylaw amendment for a residential subdivision with development incorporating a mix of housing typologies, that is adjacent to the boundary of Electoral Area C for receipt. [Item] 

THAT this staff report, dated May 1, 2025, be provided to the City of Courtenay in response to a referral relating to a proposed residential subdivision with 80 small residential lots for one to four units, 73 row homes and 155 apartment units (306- 537 units total) at the property legally described as Lot D, District Lot 138, Comox District, Plan 17751 Except Part In Plan 34877, PID 003-807-983 (2555 Cumberland Road).

Report dated May 7, 2025 regarding an application to the Union of BC Municipalities Next Generation 911 funding program for Comox Valley Regional District fire departments to purchase mobile computer aided dispatch tablets for receipt. [Item] 

THAT an application to the Union of BC Municipalities Next Generation 911 funding program for a consolidated total of $90,000 be submitted on behalf of: Service 220 Hornby Island Fire Rescue, Service 215 Denman Island Fire Rescue, Service 226 Union Bay Fire Rescue, Service 225 Fanny Bay Fire Protection Area, Service 237 Merville Fire Protection Area, and Service 240 Mount Washington Fire Protection Area, for fire department mobi-cad equipment;

AND FURTHER THAT given successful award, the 2025-2029 Financial Plan for the six fire services listed be amended to reflect the grant revenue and planned expenditures allocated to each service;

AND FURTHER THAT the Comox Valley Regional District commit to overall grant management if the application is successful.

Report dated May 7, 2025 regarding proposed boat ramp user fees for inclusion in the Park Regulations Bylaw for receipt. [Item] 

THAT the park regulations bylaw being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” be amended to include the boat ramp user fee schedule appended as Appendix A to the staff report dated May 7, 2025;

AND FURTHER THAT staff be directed to do the work necessary to implement service contracts as needed to collect boat ramp user fees;

AND FINALLY THAT staff be directed to notify the public of any changes to boat ramp user fees prior to their implementation.

Report dated May 8, 2025 regarding ongoing community parks projects for receipt. [Item] 

M. Harrison, Manager of Parks, will present information regarding the ongoing community parks projects. [Item] 

Report dated May 8, 2025 regarding an update on the Water Service South Extension Project for receipt. [Item] 

THAT staff commence the detail design process for the Water South Extension Project prior to approval of agreements with project partners, to allow for implementation of the project prior to grant deadline expiry.

Report dated May 5, 2025 regarding a request from K’ómoks First Nation for financial support in the upcoming National Indigenous People’s Day celebrations scheduled for Saturday June 21, 2025 for receipt. [Item] 

THAT a contribution to K’ómoks First Nation in the amount of $20,000 be approved to support the National Indigenous People’s Day celebrations in the Comox Valley on Saturday June 21, 2025;

AND FURTHER THAT the 2025-2029 financial plan for Service 692 Electoral Area B Heritage Conservation and Service 693 Electoral Area C Heritage Conservation be amended to each contribute $6,667 to the K’ómoks First Nation to be funded as a transfer from Future Expenditure reserves no.692 and 693;

AND FURTHER THAT the 2025-2029 financial plan for Service 110 Administration and General Government be amended to transfer $6,667 to Service 691 Baynes Sound Heritage Conservation from the Future Expenditure Reserve no.110;

AND FURTHER THAT the 2025-2029 financial plan for Service 691 Baynes Sound Heritage Conservation be amended to transfer $6,667 to the K’ómoks First Nation;

AND FINALLY THAT the 2026-2030 financial plan include a transfer of $6,667 from Service 691 Baynes Sound Heritage Conservation to Service 110 Administration and General Government for the repayment of the 2025 contribution.

THAT the addendum be considered.

Comments regarding Development Variance Permit DV 1B 25 – 1824 Preston Road (Ropponen) will be posted here prior to the meeting.

THAT the committee adjourn to a closed session pursuant to the following sub-section of sections 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.