 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, March 8, 2022 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on March 8, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | A. Hamir | Lazo North (Area B) |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| W. Cole-Hamilton | City of Courtenay | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| M. Swift | Town of Comox | |
| B. Leigh | Oyster Bay – Buttle Lake (Area D) | |
| Staff: | J. Warren | Deputy Chief Administrative Officer |
| J. Nelson | Chief Financial Officer | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| M. Rutten | General Manager of Engineering Services | |
| A. Mullaly | General Manager of Planning and Development | |
| L. Dennis | Manager of Legislative Services | |
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at: www.un.org/
Article 46.2: In the exercise of the rights enunciated in the present Declaration, human rights and fundamental freedoms of all shall be respected. The exercise of the rights set forth in this Declaration shall be subject only to such limitations as are determined by law and in accordance with international human rights obligations. Any such limitations shall be non-discriminatory and strictly necessary solely for the purpose of securing due recognition and respect for the rights and freedoms of others and for meeting the just and most compelling requirements of a democratic society. | ||||||
| IN-CAMERA MEETING: | ||||||
| E. Grieve/W. Cole-Hamilton: THAT the board adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and, 90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public; AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting. | ||||||
| 208 | Carried | |||||
| VARY THE AGENDA | ||||||
| D. Hillian/E. Grieve: THAT the agenda be varied to bring forward item G.12 - Black Creek - Oyster Bay Services Committee minutes dated February 28, 2022. | ||||||
| 208 | Carried | |||||
| BLACK CREEK – OYSTER BAY SERVICES COMMITTEE – FEBRUARY 28, 2022 | ||||||
| B. Leigh/D. Arbour: THAT the Black Creek – Oyster Bay Services Committee minutes dated February 28, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| Director Leigh left the meeting at 4:01 pm. | ||||||
| ADOPTION OF MINUTES: | ||||||
| K. Grant/D. Arbour: THAT the following minutes be received: | ||||||
| - Comox Valley Regional District Board minutes dated February 15, 2022; and, [Item] | ||||||
| - Comox Valley Regional District Board minutes dated February 24, 2022. [Item] | ||||||
| 208 | Carried | |||||
| PUBLIC INPUT - 2022-2026 FINANCIAL PLAN: | ||||||
| D. Arbour/E. Grieve: THAT the update from staff providing a summary of public input received in regards to the 2022-2026 proposed financial plan and the specific CVRD services under consideration be received. | ||||||
| 208 | Carried | |||||
| Members of the public may submit comments, questions, or feedback on the 2022-2026 proposed financial plan here: www.comoxvalleyrd.ca/budgetinquiries | ||||||
| PETITIONS AND DELEGATIONS: | ||||||
| SARATOGA SPEEDWAY COMPLEX CONCERNED CITIZENS | ||||||
| D. Arbour/K. Grant: THAT the presentation from Kim Stubblefield, Niels Holbeck, and Jonathan Brenner, Saratoga Speedway Complex Concerned Citizens, on their concerns regarding the Saratoga Speedway rezoning application be received. [Item] | ||||||
| 208 | Carried | |||||
| LATE DELEGATION FROM CURTIS SCOVILLE - SARATOGA SPEEDWAY | ||||||
| K. Grant/D. Hillian: THAT the delegation request from Curtis Scoville regarding the Saratoga Speedway zoning amendment application be received. [Item] | ||||||
| 208 | Carried | |||||
| Note: The above-noted resolution received a two-thirds affirmative vote as per the Comox Valley Regional District's Procedure Bylaw. | ||||||
| REPORTS: | ||||||
| EXTREME WEATHER WARMING CENTRE UPDATE | ||||||
| D. Arbour/K. Grant: THAT the presentation from Cari McIntyre, Emergency Planning Coordinator, regarding an update on the extreme weather warming centre activities this past winter be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Arbour/M. McCollum: THAT the agenda be varied to bring forward the items under G.5 related to the Electoral Areas Services Committee meeting of February 14, 2022. | ||||||
| 208 | Carried | |||||
| ELECTORAL AREAS SERVICES COMMITTEE – FEBRUARY 14, 2022 | ||||||
| D. Hillian/M. McCollum: THAT the Electoral Areas Services Committee minutes dated February 14, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/W. Cole-Hamilton: THAT an amendment to Bylaw No. 1590 being “Hornby Island Community Hall Service Area Conversion and Establishment Bylaw 1993” be brought forward to expand the purpose to include the potential for support of other community facilities on Hornby Island, such as the Hornby Island Arts Centre.
AND FURTHER THAT the Director for Electoral Area A, being the service participant, be authorized to consent to the amendment in writing. | ||||||
| 207 | Carried | |||||
| K. Grant/M. McCollum: THAT a future expenditure reserve be established for Baynes Sound Community Facilities, function 672. | ||||||
| 207 | Carried | |||||
| K. Grant/A. Hamir: THAT the Comox Valley Regional District Board approve Development Variance Permit DV 3A 21 (Fanny Bay Holdings Ltd.) to reduce the minimum frontage requirement from 10 per cent to 2 per cent of its perimeter for Proposed Remainder Lot 12 in a lot line adjustment that involves the property described as Lot 12, District Lot 48, Newcastle District, Plan 34539, PID 000-294-799 (471 Leet Lane);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| K. Grant/D. Arbour: THAT the Comox Valley Regional District Board approve Development Variance Permit DV 3C 21 (Braun) to increase the maximum height of an accessory structure from 7.0 metres to 7.6 metres on property described as Lot 2, Block 29, Comox District, Plan VIP81047, PID 026-682-311 (8838 Olund Road);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | NAY: A. Hamir | ||||
| E. Grieve/K. Grant: THAT the Comox Valley Regional District Board give first and second reading to Bylaw No. 683, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8” which rezones properties known as:
• Lot 2, Block 29, Comox District, Plan VIP70241, PID 024-701-599 (2380 Macaulay Road and 8723 Island Highway) • Lot 2, Block 29, Comox District, Plan VIP58479, PID 018-677-487 (2305 and 2295 Shiloh Road) • Part Lot 2, Block 29, Comox District, Plan 5517, except VIP74773, PID 005-972-281 (unaddressed lot off Macaulay Road) • Lot 1, Block 29, Comox District, Plan VIP70241, PID 024-701-581 (8699 Island Highway) • Lot A, Block 29, Comox District, Plan EPP33408, PID 029-845-629 (unaddressed lot off Macaulay Road) from Tourist Commercial One (TC-1), Commercial One (C-1), Country Residential One (CR-1) and Rural Eight (RU-8) to Campground and Outdoor Recreation (COR), Commercial One (C-1) and Country Residential One (CR-1); AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), the board schedule a public hearing for Bylaw No. 683, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8” (RZ 2C 20, Leighton). | ||||||
| 208 and 213 | Carried | NAY: A. Hamir | ||||
| E. Grieve/A. Hamir: THAT the proposed 2022 – 2026 financial plan for the Denman and Hornby Islands High-Speed Internet Contribution Service, function 560, be approved;
AND THAT the Comox Valley Regional District Board direct staff to bring forward a bylaw to establish in 2022 a future expenditure reserve for the Denman and Hornby Islands High-Speed Internet Contribution Service, function 560. | ||||||
| 207 | Carried | |||||
| The meeting recessed at 5:30 pm and resumed at 5:37 pm. | ||||||
| EMERGENCY OPERATIONS CENTRE POLICY GROUP TABLE TOP EXERCISE – AFTER ACTION REPORT | ||||||
| D. Arbour/A. Hamir: THAT the report dated February 24, 2022 regarding the Comox Valley Regional Emergency Operations Centre Policy Group Table Top Exercise - After Action Report and an overview of findings to better support Policy Group in roles and responsibilities be received. [Item] | ||||||
| 209 | Carried | |||||
| Vanessa Howard, Calian Emergency Management Solutions, presented information regarding the Regional Policy Group Tabletop Exercise - After Action Report. [Item] | ||||||
| UBCM COMMUNITY EMERGENCY PREPAREDNESS FUND APPLICATIONS: EMERGENCY OPERATIONS CENTRE AND EMERGENCY SUPPORT SERVICES | ||||||
| K. Grant/A. Hamir: THAT the report dated March 4, 2022 regarding two funding applications to the Union of BC Municipalities Community Emergency Preparedness Fund for Emergency Operations Centre and Training and the Emergency Support Services funding streams for which CVEP will provide overall grant management be received. [Item] | ||||||
| 209 | Carried | |||||
| Cari McIntyre, Emergency Planning Coordinator, provided an overview of the report regarding two funding applications to the Union of BC Municipalities Community Emergency Preparedness Fund for Emergency Operations Centre and Training and the Emergency Support Services funding streams. | ||||||
| A. Hamir/E. Grieve: THAT the Comox Valley Regional District Board approve an application to be made to the Union of BC Municipalities Community Preparedness Fund (Emergency Operations Centre and Training Funding Stream) in the amount up to $25,000 to assist with the “Hosting with Humility: Adapting the Emergency Operations Centre structure to expand Host Community capacity” project. | ||||||
| 209 | Carried | |||||
| A. Hamir/K. Grant: THAT the Comox Valley Regional District Board approve an application to be made to the Union of BC Municipalities Community Preparedness Fund (Emergency Support Services Funding Stream) in the amount up to $25,000 to assist with the “Hosting with Humility: Reimagining Comox Valley as a host community” project. | ||||||
| 209 | Carried | |||||
| COMMUNITY GROUPS AND GRANT FUNDING | ||||||
| E. Grieve/K. Grant: THAT the report dated February 17, 2022 regarding relevant financial and legislative considerations respecting a number of recent grant funding requests from community groups be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Martens, General Manager of Corporate Services, provided an overview of the report regarding relevant financial and legislative considerations respecting a number of recent grant funding requests from community groups. | ||||||
| M. McCollum/W. Morin: THAT consideration of recent grant funding requests from community groups be referred to staff to present further options for funding for 2022. | ||||||
| 208 | Carried | |||||
| COMOX VALLEY SEWAGE COMMISSION - FEBRUARY 15, 2022 | ||||||
| D. Hillian/K. Grant: THAT the Sewage Commission minutes dated February 15, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY RECREATION COMMISSION - FEBRUARY 15, 2022 | ||||||
| D. Arbour/E. Grieve: THAT the Recreation Commission minutes dated February 15, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY SEWAGE COMMISSION - FEBRUARY 22, 2022 | ||||||
| D. Hillian/W. Cole-Hamilton: THAT the Sewage Commission minutes dated February 22, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY WATER COMMITTEE - FEBRUARY 22, 2022 | ||||||
| K. Grant/W. Morin: THAT the Water Committee minutes dated February 22, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| PARCEL TAX ROLL REVIEW PANEL - FEBRUARY 23, 2022 | ||||||
| E. Grieve/K. Grant: THAT the Parcel Tax Roll Review Panel minutes dated February 23, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| BOARD OF VARIANCE - FEBRUARY 23, 2022 | ||||||
| W. Cole-Hamilton/W. Morin: THAT the Board of Variance minutes dated February 23, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREAS SERVICES COMMITTEE – FEBRUARY 28, 2022 | ||||||
| K. Grant/D. Arbour: THAT the Electoral Areas Services Committee minutes dated February 28, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Hillian/M. McCollum: THAT $23,200 be allocated in 2022 from function 693 (Electoral Area C – Puntledge-Black Creek) Other Professional Fees to the Brandt Oyster River Hermitage Society for the Society’s archives project, to be reflected in the recommended budget for the service;
AND FINALLY THAT staff be authorized to enter into a funding agreement, that includes financial reporting requirements, with the Brandt Oyster River Hermitage Society to enable the allocation. | ||||||
| 210 | Carried | |||||
| 2022-2026 PROPOSED FINANCIAL PLAN - BUDGET PRESENTATIONS | ||||||
| D. Arbour/K. Grant: THAT the verbal update from K. Douville, Manager of Financial Planning, on the status of the 2022-2026 financial plan be received. | ||||||
| 208 | Carried | |||||
| 2022–2026 FINANCIAL PLAN - EMERGENCY SHELTER LAND ACQUISITION - FUNCTION 450 | ||||||
| D. Arbour/K. Grant: THAT the report dated March 4, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the Emergency Shelter Land Acquisition Service, function 450 be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Mullaly, General Manager of Planning and Development, presented an overview of the report regarding the proposed 2022-2026 financial plan and work plan highlights for the Emergency Shelter Land Acquisition Service, function 450. [Item] | ||||||
| K. Grant/D. Arbour: THAT the proposed 2022-2026 financial plan for the Emergency Shelter Land Acquisition Service, function 450 be approved. | ||||||
| 209 | Carried | |||||
| The meeting recessed at 7:25 pm and resumed at 7:42 pm. | ||||||
| 2022–2026 FINANCIAL PLAN - REGIONAL GROWTH STRATEGY SERVICE - FUNCTION 512 | ||||||
| D. Hillian/D. Arbour: THAT the report dated March 4, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the Regional Growth Strategy Service, function 512 be received [Item] | ||||||
| 208 and 212 | Carried | |||||
| A. Mullaly, General Manager of Planning and Development, presented an overview of the report regarding the proposed 2022-2026 financial plan and work plan highlights for the Regional Growth Strategy Service, function 512. [Item] | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the proposed 2022-2026 financial plan for the Regional Growth Strategy Service, function 512 be approved. | ||||||
| 208 and 212 | Carried | |||||
| 2022–2026 FINANCIAL PLAN - COMOX VALLEY TOURISM SERVICE - FUNCTION 550 | ||||||
| K. Grant/W. Cole-Hamilton: THAT the report dated March 4, 2022 regarding the recommended 2022-2026 financial plan and work plan highlights for the Comox Valley Tourism Service, function 550 be received. [Item] | ||||||
| 209 | Carried | |||||
| L. Kilpatrick, Economic Recovery and Community Resilience Coordinator, presented an overview of the report regarding the recommended 2022-2026 financial plan and work plan highlights for the Comox Valley Tourism Service, function 550. [Item] | ||||||
| K. Grant/D. Hillian: THAT the recommended 2022-2026 financial plan for the Comox Valley Tourism Service, function 550 be approved. | ||||||
| 209 | Carried | |||||
| W. Morin/K. Grant: THAT staff be directed to bring forward a bylaw to establish a Capital Works Reserve in 2022 to support asset renewal and improvements for the Comox Valley Tourism Service, function 550. | ||||||
| 209 | Carried | |||||
| K. Grant/D. Arbour: THAT staff bring forward an amendment to Bylaw No. 482 being “Comox Valley Economic Development Service Future Expenditure Reserve Fund Establishment Bylaw No. 482, 2017” to update the name and purpose to align with the restructuring of the Comox Valley Economic Development Service to the Comox Valley Tourism Service. | ||||||
| 209 | Carried | |||||
| 2022–2026 FINANCIAL PLAN - FUNCTIONS 200, 205, 400, 795 | ||||||
| D. Hillian/D. Arbour: THAT the report dated March 4, 2022 regarding the proposed 2022-2026 financial plans and work plan highlights for the following services be received:
•Victim Services Program/Crime Stoppers Grant Contribution Service, function 200 • Comox Valley Community Justice, function 205 • Cemetery Service, function 400 • Comox Valley Airport Service, function 795 [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Manager of Financial Planning, presented an overview of the report regarding the proposed 2022-2026 financial plans and work plan highlights for the following services 200, 205, 400, and 795. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2022–2026 fiinancial plan for the Victim Services Program/Crime Stoppers Grant Contribution Service, function 200 be approved. | ||||||
| 209 | Carried | |||||
| W. Cole-Hamilton/E. Grieve: THAT the proposed 2022–2026 financial plan for the Comox Valley Community Justice Service, function 205 be approved. | ||||||
| 209 | Carried | |||||
| D. Arbour/D. Hillian: THAT the proposed 2022–2026 financial plan for the Cemetery Service, function 400 be approved. | ||||||
| 209 | Carried | |||||
| D. Hillian/K. Grant: THAT the proposed 2022–2026 financial plan for the Comox Valley Airport Service, function 795 be approved. | ||||||
| 209 | Carried | |||||
| ADDENDUM - UPON APPROVAL OF THE BOARD: | ||||||
| D. Hillian/K. Grant: THAT the addendum be considered. | ||||||
| 208 | Carried | |||||
| 2022-2026 FINANCIAL PLAN - HOMELESSNESS SUPPORTS SERVICE - FUNCTION 451 | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the report dated March 7, 2022 regarding the proposed 2022 - 2026 financial plan and work plan highlights for the Homelessness Supports Service, function 451 be received. [Item] | ||||||
| 209 | Carried | |||||
| Angela Fletcher, Comox Valley Coalition to End Homelessness, presented an overview of the coalition's priorities and projects. [Item] | ||||||
| A. Mullaly, General Manager of Planning and Development, presented an overview of the report regarding the the proposed 2022 - 2026 financial plan and work plan highlights for the Homelessness Supports Service, function 451. [Item] | ||||||
| D. Arbour/D. Hillian: THAT the Comox Valley Coalition to End Homelessness’ 2022 Housing Plan, including the following allocations from the 2022 – 2026 financial plan for Homelessness Supports Service, function 451, be approved:
a. $10,000 towards construction of a townhouse in Courtenay (Habitat for Humanity – Vancouver Island North, 1375 Piercy Avenue); and b. $115,000 towards 40 studio and one bedroom units, with some supports, for Indigenous elders at McPhee Avenue and 17t Street (Wachiay Friendship Centre); AND FURTHER THAT if the Comox Valley Regional District is unsuccessful in claiming the February 25, 2022 $91,028 expenditure to the Comox Valley Transition Society, for the operation of the Connect Warming Centre at 685 Cliffe Avenue between September 2021 and January 2022, as an eligible activity under the terms of the CVRD’s approved Strengthening Communities Services grant, that $91,028 be allocated in 2022 to cover the expenditure; AND FURTHER THAT if the grant funder deems the $91,028 expenditure to the Comox Valley Transition Society eligible under the approved grant that staff report back to the board with a recommendation on reallocating the $91,028; AND FURTHER THAT $19,000 be allocated in 2022 to engage consulting support to assist with implementation of the service, including the recommendations stemming from the 2021 service review; AND FUTHER THAT the 2022 tax requisition for the service be set at $350,000 and that staff bring back a report with options for the unallocated funds; AND FINALLY THAT the proposed 2022 - 2026 financial plan for the Homelessness Supports Service, function 451, be approved. | ||||||
| 209 | Carried | |||||
| ADJOURN TO IN-CAMERA: | ||||||
| The board adjourned to its in-camera session at 9:31 pm. | ||||||
| RISE AND REPORT: | ||||||
| The board rose from its in-camera session at 9:44 pm. | ||||||
| TERMINATION: | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 9:44 pm. | ||||||
| Confirmed this 29th day of March, 2022: ____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Lisa Dennis Manager of Legislative Services |