 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, March 15, 2022 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on March 15, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:05 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | A. Hamir | Lazo North (Area B) |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| W. Cole-Hamilton | City of Courtenay | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| M. Swift | Town of Comox | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| J. Nelson | Chief Financial Officer | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| M. Rutten | General Manager of Engineering Services | |
| A. Mullaly | General Manager of Planning and Development | |
| E. Jackson | Senior Manager of Human Resources | |
| L. Dennis | Manager of Legislative Services | |
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at: www.un.org/ :
Article 46.3: The provisions set forth in this Declaration shall be interpreted in accordance with the principles of justice, democracy, respect for human rights, equality, non-discrimination, good governance and good faith. | ||||||
| PETITIONS AND DELEGATIONS: | ||||||
| ANDERTON THERAPEUTIC GARDENS SOCIETY | ||||||
| A. Hamir/D. Hillian: THAT the presentation from Jackie Holt, President, Anderton Therapeutic Gardens Society (ATGS), regarding the services provided by the ATGS and informing the board of the society's lease with Anderton Nursery coming to an end, and with potential sale of the property, uncertainty about the future of the gardens, be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| COMOX VALLEY EMERGENCY PROGRAM ADMINISTRATIVE COMMITTEE - FEBRUARY 3, 2022 | ||||||
| M. McCollum/M. Swift: THAT the Comox Valley Emergency Program Administrative Committee minutes dated February 3, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREAS SERVICES COMMITTEE – MARCH 7, 2022 | ||||||
| A. Hamir/M. McCollum: THAT the Electoral Areas Services Committee minutes dated March 7, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| COMMUNITY GROUPS AND GRANT FUNDING FOLLOW-UP | ||||||
| D. Arbour/K. Grant: THAT the report dated March 10, 2022 regarding additional information respecting the requests for financial support that were considered at the March 8, 2022 Board meeting be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Martens, General Manager of Corporate Services, provided an overview of the staff report regarding the requests for financial support that were considered at the March 8, 2022 Board meeting. | ||||||
| E. Grieve/D. Arbour: THAT the 2022-2026 recommended financial plan for the Comox Valley Regional District Administration and General Government Service, function 110 - 119, include the following onetime regional grants in 2022:
a) $25,000 allocated to the Comox Valley Community Health Network for phase two of the Substance Use Strategy; b) $20,000 to the LUSH Valley Food Action Society for administration and coordination of the Comox Valley Food Policy Council; and c) $20,000 to the Comox Valley Social Planning Society to support social planning initiatives and the administration of the Comox Valley Accessibility Committee; to be funded by a tax requisition and apportioned on the basis of converted values of land and improvements. | ||||||
| 208 | Carried | |||||
| K. Grant/A. Hamir: THAT the 2022-2026 recommended financial plan for the Regional Feasibility Studies Service, function 150, include a $15,000 allocation in 2022 for a preliminary investigation of a regional service for social initiatives. | ||||||
| 208 | Carried | |||||
| COMOX VALLEY TRANSIT INFRASTRUCTURE STUDY | ||||||
| D. Arbour/K. Grant: THAT the report dated March 10, 2022 regarding an update on the Transit Infrastructure Study and seek approval to pursue senior government grant funding be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Zbarsky, Manager of Transit and Facilities, presented an overview of the report regarding an update on the Transit Infrastructure Study. [Item] | ||||||
| D. Hillian/K. Grant: THAT staff be directed to work with BC Transit to solicit senior government funding under the Investing in Canada Infrastructure Program for the projects identified in the Comox Valley Transit Infrastructure study, dated August 2021 and attached to the staff report dated March 10, 2022 as Appendix A;
AND FURTHER THAT the board endorse in principle the implementation plan included in the study with an additional short term priority of signal coordination from Old Island Highway and Ryan Road to Cliffe Avenue and 8th Street and identifying the Que Jump at Old Island Highway and Comox Road as a short term priority. | ||||||
| 209 | Carried | |||||
| ECONOMIC RECOVERY TASK FORCE FINAL REPORT | ||||||
| K. Grant/D. Arbour: THAT the report dated March 10, 2022 regarding the final report from the Economic Recovery Task Force Steering Committee be received. [Item] | ||||||
| 209 | Carried | |||||
| L. Kilpatrick, Economic Recovery and Community Resilience Coordinator, provided an overview of the report regarding the final report from the Economic Recovery Task Force Steering Committee. | ||||||
| D. Hillian/D. Arbour: THAT the Board concur with the Economic Recovery Task Force Final Report and move to conclude the Economic Recovery Task Force. | ||||||
| 209 | Carried | |||||
| 2022 LOCAL GOVERNMENT ELECTIONS | ||||||
| D. Hillian/D. Arbour: THAT the report dated March 10, 2022 regarding appointment of the Chief Election Officer and Deputy Chief Election Officers for the 2022 local government elections scheduled for October 15, 2022; to request approval to enter into Election Services Agreements with the Island Trust and School District 71; and to propose an amendment to “Comox Valley Regional District Local Election Bylaw No. 11, 2008” to update mail-in ballot requirements and other housekeeping amendments be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/D. Arbour: THAT the Board appoint for the 2022 general local elections scheduled for October 15, 2022:
- Jake Martens as the Chief Election Officer;and, - Lisa Dennis and the Manager of Corporate Records and Information as Deputy Chief Election Officers; AND FURTHER THAT the Board approve entering into Election Services Agreements with Islands Trust and School District No. 71 for the purpose of conducting the election for Islands Trust Local Trustees on Denman Island and Hornby Island and School District Trustees in Electoral Areas A (Baynes Sound – Denman/Hornby Islands), B (Lazo North) and C (Puntledge – Black Creek), as generally provided in the staff report dated March 10, 2022. | ||||||
| 208 | Carried | |||||
| D. Arbour/W. Morin: THAT staff prepare an amendment to “Comox Valley Regional District Local Election Bylaw No. 11, 2008” based on the redline copy attached to the report dated March 10, 2022 to reflect updates to provincial legislation in regards to mail ballot voting and other minor housekeeping amendments. | ||||||
| 208 | Carried | |||||
| The meeting recessed at 5:23 pm and resumed at 5:29 pm. | ||||||
| BYLAWS AND RESOLUTIONS: | ||||||
| D. Arbour/K. Grant: THAT Bylaw No. 683 being “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8” be given first and second readings concurrently. [Item] | ||||||
| 208 and 213 | Carried | NAY: A. Hamir | ||||
| D. Hillian/K. Grant: THAT Bylaw No. 702 being "Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 2” be given first and second readings concurrently. [Item] | ||||||
| 208 | Carried | |||||
| D. Hillian/K. Grant: THAT Bylaw No. 702 being "Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 2" be read a third time. | ||||||
| 208 | Carried | |||||
| K. Grant/A. Hamir: THAT Bylaw No. 703 being “Comox Valley Tourism Service Capital Reserve Fund Establishment Bylaw No. 703, 2022” be given first and second readings concurrently. [Item] | ||||||
| 209 | Carried | |||||
| W. Cole-Hamilton/K. Grant: THAT Bylaw No. 703 being "Comox Valley Tourism Service Capital Reserve Fund Establishment Bylaw No. 703, 2022" be read a third time. | ||||||
| 209 | Carried | |||||
| D. Hillian/K. Grant: THAT Bylaw No. 705 being “Comox Valley Tourism Service Future Expenditure Reserve Fund Establishment Bylaw No. 482, 2017, Amendment No 1” be given first and second readings concurrently. [Item] | ||||||
| 209 | Carried | |||||
| D. Arbour/D. Hillian: THAT Bylaw No. 705 being "Comox Valley Tourism Service Future Expenditure Reserve Fund Establishment Bylaw No. 482, 2017, Amendment No 1" be read a third time. | ||||||
| 209 | Carried | |||||
| NEW BUSINESS: | ||||||
| ELECTORAL DISTRICT BOUNDARIES | ||||||
| K. Grant/A. Hamir: THAT the correspondence dated March 10, 2022 from Director Arbour, regarding providing feedback to the Electoral Boundaries Commission be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Hillian/W. Morin: THAT the Board support restoring the Comox Valley to a single provincial electoral district and support Director Arbour's submission of correspondence to the Electoral Boundaries Commission. | ||||||
| 208 | Carried | |||||
| NEW BUSINESS NOTICE - PUBLIC HEARING FOR BYLAW NO. 683 (RZ 2C 20 - LEIGHTON - SARATOGA SPEEDWAY) | ||||||
| K. Grant/D. Arbour: THAT the new business notice dated March 10, 2022 regarding Bylaw No. 683, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8” (Leighton - Saratoga Speedway) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/E. Grieve: WHEREAS the following bylaw has received first and second readings by the regional district board:
• Bylaw No. 683 being “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8” (M. and C. Leighton Holdings Ltd, and R. Leighton Holdings) AND WHEREAS, pursuant to Section 464 (1) of the Local Government Act [RSBC 2015, c.1], it is necessary to hold a public hearing on the aforementioned bylaw; THEREFORE BE IT RESOLVED THAT: 1. A public hearing will be held on April 27, 2022 at 5:45 pm; 2. The location of the public hearing will be at the Miracle Beach Elementary School, 8763 Paulsen Rd, Black Creek; 3. Public input will be accepted through written submissions and in person verbal comments; 4. The holding of the public hearing be delegated to the Directors from Electoral Areas A, B and C with Director Grieve designated as the Chair and Directors Hamir and Arbour designated as First Vice-Chair and Second Vice-Chair respectively for the public hearing; and 5. At least one (1) of the above-named delegates must be in attendance at the public hearing. | ||||||
| 208 and 213 | Carried | |||||
| ADDENDUM - UPON APPROVAL OF THE BOARD: | ||||||
| D. Hillian/D. Arbour: THAT the addendum be considered. | ||||||
| 208 | Carried | |||||
| ELECTORAL AREAS SERVICES COMMITTEE - MARCH 14, 2022 | ||||||
| D. Arbour/K. Grant: THAT the application for federal and provincial active transportation infrastructure grants be supported by the Comox Valley Regional District Board of Directors for the Lazo Greenway Trail and the Denman Island Cross Island Trail projects. | ||||||
| 209 | Carried | |||||
| TERMINATION: | ||||||
| K. Grant/E. Grieve: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 5:56 pm. | ||||||
| Confirmed this 29th day of March, 2022: ____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Lisa Dennis Manager of Legislative Services |