 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, June 14, 2022 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on June 14, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | A. Hamir | Lazo North (Area B) |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| W. Cole-Hamilton | City of Courtenay | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| M. Swift | Town of Comox | |
| B. Leigh | Oyster Bay – Buttle Lake (Area D) | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| K. Douville | Acting Chief Financial Officer | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| K. La Rose | Acting General Manager of Engineering Services | |
| A. Mullaly | General Manager of Planning and Development | |
| L. Dennis | Manager of Legislative Services | |
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report:
Call to Action 6 - Education: We call upon the Government of Canada to repeal Section 43 of the Criminal Code of Canada. | ||||||
| IN-CAMERA MEETING: | ||||||
| D. Hillian/K. Grant: THAT the board adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting. | ||||||
| 208 | Carried | |||||
| VARY THE AGENDA: | ||||||
| E. Grieve/D. Arbour: THAT the agenda be varied to bring forward agenda item E.1 - Presentation from the Chair. | ||||||
| 208 | Carried | |||||
| PETITIONS AND DELEGATIONS: | ||||||
| PRESENTATION FROM THE CHAIR | ||||||
| James Bast, Manager of Fire Services, was presented with an exemplary long-service award for fire service by Kathy Ferguson and Craig Richardson of the Office of the Fire Commissioner. | ||||||
| The meeting recessed at 4:10 pm and resumed at 4:18 pm. | ||||||
| ADOPTION OF MINUTES: | ||||||
| D. Hillian/K. Grant: THAT the Comox Valley Regional District Board minutes dated May 24, 2022 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/M. McCollum: THAT the Comox Valley Regional District Board minutes dated May 31, 2022 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| BUSINESS ARISING FROM MINUTES: | ||||||
| TOWN OF COMOX - REGIONAL PARKS SERVICE BACKGROUND STUDY | ||||||
| D. Arbour/K. Grant: THAT the correspondence dated May 26, 2022 from Mayor Russ Arnott providing a revised resolution concerning the Town of Comox's feedback on the proposed regional parks service, be received. [Item] | ||||||
| 208 | Carried | |||||
| AUTOMOTIVE SERVICE STATIONS IN THE ELECTORAL AREAS | ||||||
| A. Hamir/D. Arbour: THAT the report dated May 2, 2022 regarding direction received from the Electoral Areas Services Committee on redefining Automotive Service Station to exclude the sale of petroleum-derived fuels in the context of supporting provincial and federal targets for the sales of Zero Emission Vehicles (ZEVs) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| REPORTS: | ||||||
| BLACK CREEK – OYSTER BAY SERVICES COMMITTEE – MAY 26, 2022 | ||||||
| D. Arbour/K. Grant: THAT the Black Creek – Oyster Bay Services Committee minutes dated May 26, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY EMERGENCY PROGRAM ADMINISTRATIVE COMMITTEE | ||||||
| K. Grant/D. Arbour: THAT the Comox Valley Emergency Program Administrative Committee minutes dated May 12, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| ADVISORY GROUP ON RECONCILIATION | ||||||
| D. Hillian/K. Grant: THAT the report dated June 9, 2022 regarding the process underway to create an Advisory Group on Reconciliation, a key recommendation of the 2022 Indigenous Relations Reconciliation Assessment Report be received. [Item] | ||||||
| 208 | Carried | |||||
| Sonora Morin and Nick Chowdhury, Wi’la’mola Consulting, presented information regarding the process underway to create an Advisory Group on Reconciliation, a key recommendation of the 2022 Indigenous Relations Reconciliation Assessment Report. | ||||||
| STATEMENT OF FINANCIAL INFORMATION 2021 | ||||||
| K. Grant/D. Arbour: THAT the report dated May 20, 2022 regarding the Statement of Financial Information for the year ended December 31, 2021 be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Powell, Manager of Financial Operations, provided an overview of the Statement of Financial Information for the year ended December 31, 2021. | ||||||
| K. Grant/D. Arbour: THAT the 2021 Statement of Financial Information for the Comox Valley Regional District be approved. | ||||||
| 208 | Carried | |||||
| DIRECTORS ANNUAL REPORT - JANUARY 1 TO DECEMBER 31, 2021 | ||||||
| K. Grant/M. McCollum: THAT the report dated January 4, 2022 regarding section 14 of Bylaw No. 236, being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012”, the following is a full report of Comox Valley Regional District (CVRD) business activity conducted from January to December 2021 be received. [Item] | ||||||
| 208 | Carried | |||||
| DIRECTORS UPDATES ON EXTERNAL APPOINTMENTS | ||||||
| K. Grant/D. Arbour: THAT the verbal reports from Chair Ketler, and Directors Arbour, Cole-Hamilton, Grieve and Hillian regarding an update on activities related to their appointments to external committees be received. | ||||||
| 208 | Carried | |||||
| 2022 CVRD CORPORATE PLAN | ||||||
| K. Grant/M. McCollum: THAT the report dated May 31, 2022 regarding the Corporate Plan, a summary of financial information and accomplishments from the previous calendar year highlighting future priorities and focussing on the CVRD Board’s strategic drivers, being fiscal responsibility,climate crisis and environmental stewardship and protection, community and social wellbeing, and indigenous relations, and how these drivers influence how the CVRD delivers its services be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Warren, Deputy Chief Administrative Officer, presented an overview of the Corporate Plan. [Item] | ||||||
| The meeting recessed at 6:00 pm and resumed at 6:15 pm. | ||||||
| ADMINISTRATION AND GENERAL GOVERNMENT SERVICE BUDGET AMENDMENT WEST COURTENAY RESERVOIR TO HARMSTON AVENUE FIBRE OPTIC NETWORK PROJECT | ||||||
| K. Grant/D. Arbour: THAT the report dated June 7, 2022 regarding an amendment to the capital budget for the Administration and General Government Service for the West Courtenay Reservoir to Harmston Avenue Fibre Optic Network Project be received. [Item] | ||||||
| 208 | Carried | |||||
| B. Pearson, Senior Manager of Information Systems and GIS, provided an overview of the staff report regarding an amendment to the capital budget for the Administration and General Government Service for the West Courtenay Reservoir to Harmston Avenue Fibre Optic Network Project. | ||||||
| D. Arbour/K. Grant: THAT the 2022-2026 financial plan and capital expenditure program for the Administration and General Government Service, Function 110, be amended by increasing IT infrastructure expenses in 2022 by $41,000 for the West Courtenay Reservoir to Harmston Avenue Fibre Optic Network project, from $400,000 to $441,000, to be funded by a corresponding increase in contributions from the capital works reserve (801) for the service. | ||||||
| 208 | Carried | |||||
| NEXT GENERATION 9-1-1 LOCAL GOVERNMENT AGREEMENT | ||||||
| D. Hillian/K. Grant: THAT the report dated June 7, 2022 regarding Next Generation 9-1-1 service and the agreement with Telus to receive authority to sign for the Comox Valley Regional District be received. [Item] | ||||||
| 209 | Carried | |||||
| B. Pearson, Senior Manager of Information Systems and GIS, provided an overview of the staff report regarding the Next Generation 9-1-1 service and agreement with Telus. | ||||||
| D. Hillian/K. Grant: THAT staff be authorized to execute the Next Generation 9-1-1 Local Government Service Agreement, as attached as Appendix A to the staff report dated June 7, 2022, to supply next generation 9-1-1 emergency services to the entire Comox Valley Regional District, including its member municipalities and electoral areas | ||||||
| 210 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| K. Grant/M. McCollum: THAT Bylaw No. 702 being "Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 2" be adopted. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/E. Grieve: THAT Bylaw No. 719 being “Regional Parks and Trails Service Establishment Bylaw No. 719, 2022” be given first reading. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/M. McCollum: THAT Bylaw No. 719 being "Regional Parks and Trails Service Establishment Bylaw No. 719, 2022" be amended to change the voting structure in Section 7(d) from two-thirds (2/3), to 75 per cent | ||||||
| 208 | ||||||
| A. Hamir/D. Hillian: THAT consideration of the amendment of Bylaw No. 719 being "Regional Parks and Trails Service Establishment Bylaw No. 719, 2022" be deferred to the June 28, 2022 Board meeting. | ||||||
| 208 | Carried | NAY: Arbour, Grieve, Ketler | ||||
| A. Hamir/W. Cole-Hamilton: THAT staff investigate a two jurisdiction veto power voting model and clarify the implications for participating elector approval for only a portion of an electoral area joining the proposed regional parks service. | ||||||
| 208 | Carried | NAY: McCollum, Morin | ||||
| E. Grieve/K. Grant: THAT Bylaw No. 722 being “Mount Washington Resort Community Fire Hall Temporary Borrowing Bylaw No. 722, 202” be given first and second readings concurrently. [Item] | ||||||
| 210 | Carried | |||||
| E. Grieve/D. Arbour: THAT Bylaw No. 722 being "Mount Washington Resort Community Fire Hall Temporary Borrowing Bylaw No. 722, 2022" be read a third time. | ||||||
| 210 | Carried | |||||
| K. Grant/M. McCollum: THAT Bylaw No. 723 being “Comox Valley Sewerage Service Conveyance Project Temporary Borrowing Bylaw No. 723, 2022” be given first and second readings concurrently [Item] | ||||||
| 210 | Carried | |||||
| K. Grant/E. Grieve: THAT Bylaw No. 723 being "Comox Valley Sewerage Service Conveyance Project Temporary Borrowing Bylaw No. 723, 2022" be read a third time. | ||||||
| 210 | Carried | |||||
| K. Grant/M. McCollum: THAT Bylaw No. 724 being “Denman and Hornby Islands High-Speed Internet Temporary Borrowing Bylaw No. 724, 2022” be given first and second readings concurrently [Item] | ||||||
| 210 | Carried | |||||
| K. Grant/E. Grieve: THAT Bylaw No. 724 being "Denman and Hornby Islands High-Speed Internet Temporary Borrowing Bylaw No. 724, 2022" be read a third time. | ||||||
| 210 | Carried | |||||
| K. Grant/D. Arbour: THAT Bylaw No. 725 being “Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 3” be given first and second readings concurrently. [Item] | ||||||
| 208 | Carried | |||||
| D. Arbour/K. Grant: THAT Bylaw No. 725 being “Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 3” be read a third time. | ||||||
| 208 | Carried | |||||
| K. Grant/W. Morin: THAT Bylaw No. 703 being "Comox Valley Tourism Service Capital Reserve Fund Establishment Bylaw No. 703, 2022" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| D. Hillian/K. Grant: THAT Bylaw No. 704 being "Comox Valley Regional District Planning Procedures and Fees Bylaw No. 328, 2014, Amendment No. 4" be adopted. [Item] | ||||||
| 208 and 213 | Carried | |||||
| K. Grant/W. Morin: THAT Bylaw No. 706 being "Hornby Island Community Hall Service Area Conversion and Establishment Bylaw 1993, Amendment Bylaw No. 3" be adopted. [Item] | ||||||
| 208 | Carried | |||||
| D. Hillian/K. Grant: THAT Bylaw No. 714 being "Comox Valley Recreation Commission Bylaw No. 632, 2020, Amendment No. 1" be adopted. [Item] | ||||||
| 209 | Carried | NAY: Grieve | ||||
| D. Hillian/K. Grant: THAT Bylaw No. 715 being "Union Bay Water Tolls and Other Charges Bylaw 278, 2020, Amendment No. 5" be adopted. [Item] | ||||||
| 207 | Carried | |||||
| K. Grant/D. Arbour: THAT Bylaw No. 718 being "Comox Valley Water Conservation Bylaw 2010, Amendment No. 8" be adopted. [Item] | ||||||
| Bylaw 1783 | Carried | |||||
| NEW BUSINESS: | ||||||
| TRUTH AND RECONCILIATION COMMISSION OF CANADA: CALLS TO ACTION | ||||||
| D. Arbour/D. Hillian: THAT the Board write to the Members of Parliament for the Comox Valley requesting that they look into the repeal of Section 43 of the Criminal Code as outlined in the Truth and Reconciliation Commission of Canada: Calls to Action Report. | ||||||
| 208 | Carried | |||||
| ADJOURN TO IN-CAMERA: | ||||||
| The Board adjourned to its in-camera session at 7:50 pm. | ||||||
| RISE AND REPORT: | ||||||
| The Board rose from its in-camera session at 8:15 pm. | ||||||
| TERMINATION: | ||||||
| E. Grieve/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 8:15 pm. | ||||||
| Confirmed this _______ day of ______ 20___:
____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Lisa Dennis Manager of Legislative Services |