CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
COMOX VALLEY REGIONAL DISTRICT BOARD
Tuesday, July 26, 2022
Minutes of the meeting of the Comox Valley Regional District Board of Directors held on July 26, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.
 
 
MINUTES
     
 
Present:
Chair:J. KetlerVillage of Cumberland
Vice-Chair:A. HamirLazo North (Area B)
Directors:D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 W. Cole-HamiltonCity of Courtenay
 K. GrantTown of Comox
 E. GrievePuntledge/Black Creek (Area C)
 D. HillianCity of Courtenay
 M. McCollumCity of Courtenay
 W. MorinCity of Courtenay
 M. SwiftTown of Comox
 B. LeighOyster Bay – Buttle Lake (Area D)
Staff:J. WarrenDeputy Chief Administrative Officer
 K. Douville Acting Chief Financial Officer
 D. DeMarzoGeneral Manager of Community Services
 B. PearsonActing General Manager of Corporate Services
 K. La RoseActing General Manager of Engineering Services
 A. MullalyGeneral Manager of Planning and Development
 L. DennisManager of Legislative Services
 
   
RECOGNITION OF TRADITIONAL TERRITORIES:
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report:

Call to Action 9 - Education:

We call upon the federal government to prepare and publish annual reports comparing funding for the education of First Nations children on and off reserves, as well as educational and income attainments of Aboriginal peoples in Canada compared with non-Aboriginal people.
 
 
IN-CAMERA MEETING:
W. Morin/E. Grieve: THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(g) Litigation or potential litigation affecting the regional district;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.
208Carried
 
ADOPTION OF MINUTES:
K. Grant/D. Arbour: THAT the Comox Valley Regional District Board minutes dated July 12, 2022 be adopted. [Item] 
208Carried
 
VARY THE AGENDA:
 
 
D. Arbour/W. Morin: THAT the agenda be varied to bring forward agenda item F.2 - Black Creek – Oyster Bay Services Committee minutes dated July 11, 2022.
208Carried
 
BLACK CREEK – OYSTER BAY SERVICES COMMITTEE – JULY 11, 2022
 
 
B. Leigh/K. Grant: THAT the Black Creek – Oyster Bay Services Committee minutes dated July 11, 2022 be received. [Item] 
208Carried
 
Director Leigh left the meeting at 4:07 pm.
 
 
BUSINESS ARISING FROM MINUTES:
NOISE BYLAW AMENDMENTS - AUTO RACING
 
 
K. Grant/D. Arbour: THAT the report dated July 22, 2022 regarding further amendments to the Comox Valley Regional District’s Noise Bylaw to address objectionable noise from auto racing be received. [Item] 
209Carried
 
E. Grieve/A. Hamir: THAT staff prepare an amendment to Bylaw No. 102 being the “Electoral Areas Noise Control Regulation Bylaw No. 102, 2010, Amendment No. 3” based on the redline copy attached to staff report dated July 22, 2022.
209Carried
 
REPORTS:
COMOX VALLEY TRANSIT MANAGEMENT ADVISORY COMMITTEE MINUTES
 
 
D. Arbour/W. Cole-Hamilton: THAT the Comox Valley Transit Management Advisory Committee minutes dated July 7, 2022 be received. [Item] 
208Carried
 
The meeting recessed at 4:26 pm and resumed at 4:28 pm.
 
 
ELECTORAL AREAS SERVICES COMMITTEE – JULY 11, 2022
 
 
K. Grant/E. Grieve: THAT the Electoral Areas Services Committee minutes dated July 11, 2022 be received. [Item] 
208Carried
 
K. Grant/E. Grieve: THAT the Comox Valley Regional District Board approve Development Variance Permit DV 1A 22 (Balogh) to reduce the minimum rear yard setback from 4.5 metres to 1.0 metre for the foundation, and from 2.5 metres to 0.5 metres for the eaves, of a proposed accessory structure on property described as Lot 12, Section 32, Township 1, Nelson District, Plan 7766, PID 005-660-688 (5553 Horne Street);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
K. Grant/E. Grieve: THAT the Comox Valley Regional District Board approve Development Variance Permit DV 4C 22 (Edge Grain Forest Products Ltd.) to decrease the minimum building setback from the centre line of the Island Highway from 22.5 metres to 20.6 metres on property described as that Part of District Lot 100, Comox District lying to the north of the Island Highway and to the west of Parcel A (DD15057N) except that Part in Plan 20383, PID 009-531-262 (7648 Island Highway);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
E. Grieve/K. Grant: THAT the Comox Valley Regional District Board approve Development Permit DP 7C 22 (Edge Grain Forest Products Ltd.) on property described as that Part of District Lot 100, Comox District lying to the north of the Island Highway and to the west of Parcel A (DD15057N) except that Part in Plan 20383, PID 009-531-262 (7648 Island Highway) for the development of a new commercial building;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
K. Grant/E. Grieve: THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600 being the “Floodplain Management Bylaw No. 600, 2020” to permit a proposed carriage house to be constructed at 0.5 metres of flood construction level relative to a nearby, unnamed watercourse (FR 1A 22, Hedican) on property described as Lot 5, Section 28, Township 11, Nelson District, Plan VIP83163, PID 027-081-494 (3611 Baden Road and 3695 Eagleview Drive);

AND FINALLY THAT, as a condition of the site specific exemption to the Floodplain Management Bylaw, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Iain McMillan, B.Sc., and Kevin Leopold, P. Eng., of Onsite Engineering Ltd., dated March 8, 2022, and amended on April 12, 2022, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.
208 and 213Carried
 
K. Grant/E. Grieve: THAT the Comox Valley Regional District Board approve the Development Permit DP 21C 22 (McLeod) to permit the construction of a single detached dwelling and an accessory building within 30.0 metres of a property within the Agricultural Land Reserve described as Lot C, Section 9, Township 5, Comox District, Plan 9520, PID 005-334-365 (1595 Seaview Road);

AND FINALLY THAT subject to the receipt of $2,687.50 security deposit, the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
K. Grant/A. Hamir: THAT Agricultural Land Reserve Non-Adhering Residential Use application ALR 1C 22 (Gaudet) concerning an additional dwelling over 90 square metres located on Lot 3, District Lots 100 and 226, Comox District, Plan 2532, except part shown outlined in red on plan 1589R, PID 006-338-887 (7667 Island Highway North), be referred to the Agricultural Land Commission.
208 and 213Carried
 
A. Hamir/W. Cole-Hamilton: THAT additional dwellings within the Agricultural Areas be addressed in the update to the Comox Valley Agricultural Plan, including consultation with farmers, for the purposes of providing key principles when reviewing future Agricultural Land Reserve Non-Adhering Residential Use applications.
208 and 213Carried
 
K. Grant/W. Morin: THAT the Comox Valley Regional District Board rescind the first, second and third readings of Bylaw No. 694 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012, Amendment No. 1”;

AND FURTHER THAT staff prepare an amendment to Bylaw No. 238 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012” as outlined in the staff report dated July 4, 2022
209Carried
 
K. Grant/E. Grieve: THAT staff be directed to conduct a review of Bylaw No. 238 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012” in 2023 as per provincial best practices and report back to the Comox Valley Regional District Board with any additional proposed updates.
209Carried
 
COMOX VALLEY SEWAGE COMMISSION – JULY 12, 2022
 
 
D. Hillian/K. Grant: THAT the Sewage Commission minutes dated July 12, 2022 be received. [Item] 
208Carried
 
COMOX VALLEY WATER COMMITTEE - JULY 12, 2022
 
 
K. Grant/W. Morin: THAT the Water Committee minutes dated July 12, 2022 be received. [Item] 
208Carried
 
COMOX VALLEY RECREATION COMMISSION - JULY 12, 2022
 
 
K. Grant/M. McCollum: THAT the Recreation Commission minutes dated July 12, 2022 be received. [Item] 
208Carried
 
COMOX VALLEY TRANSITION SOCIETY AGREEMENT – VICTIM SERVICES
 
 
E. Grieve/K. Grant: THAT the report dated July 21, 2022 regarding entering into an agreement with the Comox Valley Transition Society (CVTS) for three years, plus an option of renewal for another three years, for Victim Services as outlined in the agreement be received. [Item] 
209Carried
 
D. DeMarzo, General Manager of Community Planning, provided an overview of the report regarding entering into an agreement with the Comox Valley Transition Society.
 
 
D. Hillian/W. Cole-Hamilton: THAT a three-year contract, with an option to renew for an additional two years, be awarded to the Comox Valley Transition Society for the Victim Services project in an amount not to exceed $105,000 annually unless otherwise approved in the adopted annual financial plan;

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the contract.
209Carried
 
HOMELESSNESS SUPPORTS SERVICE FUNDING ALLOCATION
 
 
W. Cole-Hamilton/M. McCollum: THAT the report dated July 18, 2022 regarding a recommendation from the Coalition to End Homelessness Leadership Team regarding further 2022 funding allocation be received. [Item] 
209Carried
 
K. Grant/D. Hillian: THAT the Comox Valley Regional District (CVRD) Board provide $35,000 to the Comox Valley Transition Society, as the fiscal host for the Coalition to End Homelessness, $30,000 to be used towards the cost of funding a Coordinator position for the Coalition and $5,000 to be used towards the cost of honoraria for peers to attain first-hand information to aid the Coalition, and the community, subject to the preparation of a funding agreement that addresses matters such as term, reporting requirements, roles and responsibilities and use of funds.
209Carried
 
BYLAWS AND RESOLUTIONS:
E. Grieve/W. Cole-Hamilton: THAT Bylaw No. 729 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012, Amendment No. 2” be given first and second readings concurrently. [Item] 
209Carried
 
E. Grieve/W. Cole-Hamilton: THAT Bylaw No. 729 being "Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012, Amendment No. 2" be read a third time.
209Carried
 
E. Grieve/W. Cole-Hamilton: THAT Bylaw No. 731 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012, Amendment No. 2” be given first and second readings concurrently. [Item] 
208Carried
 
W. Cole-Hamilton/W. Morin: THAT Bylaw No. 731 being "Comox Valley Regional District Remuneration and Expenses Bylaw 2012, Amendment No. 2" be read a third time.
208Carried
 
ADJOURN TO IN-CAMERA:
The board adjourned to its in-camera session at 4:38 pm.
 
 
RISE AND REPORT:
The board rose from its in-camera session at 5:05 pm.
 
 
TERMINATION:
A. Hamir/W. Cole-Hamilton: THAT the meeting terminate.
208Carried
 
Time: 5:05 pm.
 
 
 Confirmed this _______ day of ______ 20___:




____________________________________
Jesse Ketler
Chair
 
Certified Correct and Recorded By:




____________________________________
Lisa Dennis
Manager of Legislative Services
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