 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, November 15, 2022 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on November 15, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | W. Cole-Hamilton | City of Courtenay |
| Directors: | R. Hardy | Lazo North (Area B) |
| D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| J. Kerr | Town of Comox | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| L. Wiwcharuk | Chief Financial Officer | |
| D. DeMarzo | General Manager of Community Services | |
| M. Rutten | General Manager of Engineering Services | |
| A. Mullaly | General Manager of Planning and Development | |
| L. Dennis | Manager of Legislative Services | |
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| James Warren, Corporate Legislative Officer, and presiding officer, called the meeting to order at 4:00 pm and acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| OATHS OF OFFICE: | ||||||
| James Warren, Corporate Legislative Officer, conducted oaths of office for the board of directors:
- Daniel Arbour - Will Cole-Hamilton - Ken Grant - Edwin Grieve - Richard Hardy - Doug Hillian - Jonathan Kerr - Jesse Ketler - Melanie McCollum - Wendy Morin | ||||||
| ELECTION OF THE BOARD CHAIR: | ||||||
| Pursuant to the Comox Valley Regional District Procedure Bylaw No. 1, 2008, nominations were called for the position of Board Chair. Director Ketler and Director Grieve were nominated and voting took place by secret ballot. After the ballot counting by James Warren, Lucy Wiwcharuk and Lisa Dennis, it was announced that Director Ketler was elected Chair of the Board. | ||||||
| D. Hillian/D. Arbour: THAT the election ballots be destroyed. | ||||||
| 208 | Carried | |||||
| ELECTION OF THE BOARD VICE-CHAIR: | ||||||
| Pursuant to the Comox Valley Regional District Procedure Bylaw No. 1, 2008, nominations were called for the position of Board Vice-Chair. Director Hardy and Director Cole-Hamilton were nominated and voting took place by secret ballot. After the ballot counting by James Warren, Lucy Wiwcharuk and Lisa Dennis, it was announced that Director Cole-Hamilton was elected Vice-Chair of the Board. | ||||||
| K. Grant/D. Arbour: THAT the election ballots be destroyed. | ||||||
| 208 | Carried | |||||
| REMARKS FROM THE CHAIR: | ||||||
| Chair Ketler provided opening remarks following the election. | ||||||
| IN-CAMERA MEETING: | ||||||
| E. Grieve/D. Arbour: THAT the in-camera portion of the meeting be deferred to the November 22, 2022 board meeting. | ||||||
| 208 | Carried | |||||
| ADOPTION OF MINUTES: | ||||||
| W. Cole-Hamilton/D. Arbour: THAT the Comox Valley Regional District Board minutes dated September 20, 2022 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| COMOX VALLEY REGIONAL DISTRICT LOCAL GOVERNMENT ELECTION RESULTS | ||||||
| K. Grant/D. Arbour: THAT the report dated November 4, 2022 regarding the results of the 2022 local government elections conducted by the Comox Valley Regional District as per Section 158 of the Local Government Act be received. [Item] | ||||||
| 208 | Carried | |||||
| CVRD BOARD ORIENTATION | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the presentation from R. Dyson, Chief Adminsitrative Officer, and the Exective Management Team, regarding the Comox Valley Regional District Board orientation be received. [Item] | ||||||
| 208 | Carried | |||||
| Prior to consideration of the following item, Director Morin recused herself from the meeting at 5:40 pm due to a potential conflict of interest in relation to her status as a casual employee of the Transition Society. | ||||||
| HOMELESSNESS AND SUPPORTS SERVICE FUNDING ALLOCATION (CONNECT) | ||||||
| D. Arbour/K. Grant: THAT the report dated November 4, 2022 regarding an allocation of $75,000 from the 2022 budget in the 2022 – 2026 adopted financial plan for the Homelessness Supports Service, function 451, to the Comox Valley Transition Society for renovations at 685 Cliffe Avenue for use as the Connect emergency shelter be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Mullaly, General Manager of Planning and Development, provided an overview of the staff report regarding an allocation of $75,000 from the 2022 budget in the 2022 – 2026 adopted financial plan for the Homelessness Supports Service, function 451, to the Comox Valley Transition Society for renovations at 685 Cliffe Avenue for use as the Connect emergency shelter. | ||||||
| D. Hillian/D. Arbour: THAT the Comox Valley Regional District Board allocate $75,000 in 2022 from the 2022 – 2026 adopted financial plan for the Homelessness Supports Service, function 451, to the Comox Valley Transition Society to undertake renovation of the building at 685 Cliffe Avenue to enable use as an emergency shelter. | ||||||
| 209 | Carried | |||||
| Director Morin returned to the meeting at 5:53 pm. | ||||||
| REVENUE ANTICIPATION BORROWING BYLAW NO. 736, 2023 | ||||||
| K. Grant/W. Cole-Hamilton: THAT the report dated November 10, 2022 regarding the introduction of Revenue Anticipation Borrowing Bylaw No. 736, 2023, to borrow funds to meet lawful current year expenditures before the current year revenues have been collected from all sources, particularly tax requisition be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Manager of Financial Planning, provided an overview of the staff report regarding the introduction of Revenue Anticipation Borrowing Bylaw No. 736, 2023. | ||||||
| D. Hillian/M. McCollum: THAT the Comox Valley Regional District Board approve the Revenue Anticipation Borrowing Bylaw No. 736 for the 2023 fiscal year. | ||||||
| 210 | Carried | |||||
| BOARD CODE OF CONDUCT POLICY REVIEW AND UPDATE | ||||||
| K. Grant/W. Morin: THAT the report dated September 12, 2020 regarding an update on recent legislative changes concerning codes of conduct for Elected Officials be deferred to the November 22, 2022 board meeting. [Item] | ||||||
| 208 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| K. Grant/D. Arbour: THAT Bylaw No. 736 being “Revenue Anticipation Borrowing Bylaw No. 736, 2023” be given first and second readings concurrently [Item] | ||||||
| 210 | Carried | |||||
| K. Grant/E. Grieve: THAT Bylaw No.736 being "Revenue Anticipation Borrowing Bylaw No. 736, 2023" be read a third time. | ||||||
| 210 | Carried | |||||
| NEW BUSINESS: | ||||||
| APPOINTMENT TO THE 2023 VANCOUVER ISLAND REGIONAL LIBRARY BOARD | ||||||
| E. Grieve/M. McCollum: THAT the correspondence dated October 21, 2022 from Ben Hyman, Executive Director, Vancouver Island Regional Library, requesting appointments to the VIRL Board for 2023 be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/W. Cole-Hamilton: THAT the following appointments be made to the 2023 Vancouver Island Regional Library Board:
- Member: Director Arbour (one electoral area director to be selected); and - Alternate member: Director Grieve (one electoral area director to be selected); AND FURTHER THAT remuneration be paid for meeting attendance in accordance with CVRD Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012” provided that remuneration is not paid directly by the Vancouver Island Regional Library. | ||||||
| 208 | Carried | |||||
| APPOINTMENT TO NORTH ISLAND 9-1-1 BOARD OF DIRECTORS | ||||||
| K. Grant/W. Cole-Hamilton: THAT the correspondence dated October 20, 2022 regarding a request for the appointment of a Comox Valley Regional District director and alternate to the North Island 9-1-1 Corporation Board of Directors be received. [Item] | ||||||
| 208 | Carried | |||||
| E. Grieve/W. Cole-Hamilton: THAT consideration of the appointment of a Comox Valley Regional District director and alternate to the North Island 9-1-1 Corporation Board of Directors be deferred to the November 22, 2022 board meeting. | ||||||
| 208 | Carried | |||||
| APPOINTMENT TO THE MUNICIPAL FINANCE AUTHORITY | ||||||
| M. McCollum/E. Grieve: THAT the correspondence dated November 8, 2022 from Selina Pieczonka, Municipal Finance Authority, regarding a request for the appointment of a Comox Valley Regional District director and alternate to the Municipal Finance Authority of BC (MFA) be received [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/W. Cole-Hamilton: THAT the following appointments be made to the Municipal Finance Authority of BC (MFA):
- Member: Director McCollum; and, - Alternate member: Director Grieve ; AND FURTHER THAT remuneration and expenses be paid in accordance with Comox Valley Regional District Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012, provided remuneration and/or expenses are not paid directly by the organization. | ||||||
| 208 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/E. Grieve: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 6:01 pm. | ||||||
| Confirmed this _______ day of ______ 20___:
____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Lisa Dennis Manager of Legislative Services |