 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, November 22, 2022 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on November 22, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 2:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | W. Cole-Hamilton | City of Courtenay |
| Directors: | R. Hardy | Lazo North (Area B) |
| D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| J. Kerr | Town of Comox | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| J. Martens | General Manager of Corporate Services | |
| ATTENDANCE: | ||||||
| Directors Grant and Grieve were not in attendance when the meeting was called to order. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report.
Call to Action 13 - Language and Culture: We call upon the federal government to acknowledge that Aboriginal rights include Aboriginal language rights. | ||||||
| IN-CAMERA MEETING: | ||||||
| D. Arbour/M. McCollum: THAT the board adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district. AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting. | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| BOARD ORIENTATION - ROLES AND RESPONSIBILITIES | ||||||
| D. Arbour/M. McCollum: THAT the information presented by Allison Habkirk, consultant, regarding directors roles and responsibilities, and general leadership and governance principles and practices be received. [Item] | ||||||
| Carried | ||||||
| Director Grieve joined the meeting at 2:07 pm.
Director Grant joined the meeting at 2:20 pm. | ||||||
| The board recessed at 3:45 pm and reconvened at 3:58 pm. | ||||||
| SOCIAL MEDIA REVIEW | ||||||
| J. Kerr/D. Arbour: THAT the information presented by Jennifer Steel, Manager of Communications and Engagement, regarding public engagement, media relations, social media and communication and engagement priorities for 2023 be received. [Item] | ||||||
| Carried | ||||||
| BOARD CODE OF CONDUCT POLICY REVIEW AND UPDATE | ||||||
| D. Arbour/D. Hillian: THAT the report dated September 12, 2020 regarding an update on recent legislative changes concerning codes of conduct for Elected Officials and to propose an amendment to the existing Board Code of Conduct Policy to include a complaints and enforcement process be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Martens, General Manager of Corporate Services, presented information regarding an update on recent legislative changes concerning codes of conduct for Elected Officials and to propose an amendment to the existing Board Code of Conduct Policy to include a complaints and enforcement process. [Item] | ||||||
| D. Hillian/W. Cole-Hamilton: THAT the proposed amendment to Board Code of Conduct Policy, (P78) to include provisions concerning complaints and enforcement as per the staff report dated September 12, 2022, be approved in principle and referred to the Comox Strathcona Waste Management Board for review and feedback. | ||||||
| 208 | Carried | |||||
| M. McCollum/W. Cole-Hamilton: THAT the proposed amendments to Policy P78, Board Code of Conduct include language to address instances where a member may fail or refuse to comply with a Board imposed sanction. | ||||||
| 208 | ||||||
| APPOINTMENT TO NORTH ISLAND 9-1-1 BOARD OF DIRECTORS | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the correspondence dated October 20, 2022 regarding a request for the appointment of a Comox Valley Regional District director and alternate to the North Island 9-1-1 Corporation Board of Directors be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Hillian/E. Grieve: THAT the following appointments be made to the North Island 9-1-1 Corporation Board of Directors:
- Member: Ken Grant; and - Alternate member: Maureen Swift; AND FURTHER THAT remuneration and expenses be paid in accordance with Comox Valley Regional District Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012, provided remuneration and/or expenses are not paid directly by the organization. | ||||||
| 208 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| K. Grant/M. McCollum: THAT Bylaw No.736 being "Revenue Anticipation Borrowing Bylaw No. 736, 2023" be adopted. [Item] | ||||||
| 210 | Carried | |||||
| ADJOURN TO IN-CAMERA: | ||||||
| The board recessed to its in-camera session at 5:08 pm. | ||||||
| RISE AND REPORT: | ||||||
| The board rose from its in-camera session at 5:17 pm and reported the following: | ||||||
| "THAT Glenn Mitchell be appointed to the Board of Variance for a term effective November 22, 2022 to December 31, 2025". | ||||||
| TERMINATION: | ||||||
| D. Arbour/D. Hillian: THAT the meeting terminate. | ||||||
| Carried | ||||||
| Time: 5:17 pm. | ||||||
| Confirmed this _______ day of ______ 20___:
____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Jake Martens General Manager of Corporate Services |