CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
COMOX VALLEY REGIONAL DISTRICT BOARD

Tuesday, October 17, 2023
Minutes of the meeting of the Comox Valley Regional District Board of Directors held on Tuesday, October 17, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 3:00 pm.
 
 
MINUTES
     
 
Present:
Chair:J. KetlerVillage of Cumberland
Vice-Chair:W. Cole-HamiltonCity of Courtenay
Directors:R. HardyLazo North (Area B)
 D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 K. GrantTown of Comox
 E. GrievePuntledge/Black Creek (Area C)
 D. HillianCity of Courtenay
 M. McCollumCity of Courtenay
 W. MorinCity of Courtenay
 J. KerrTown of Comox
Staff:J. WarrenActing Chief Administrative Officer
 L. WiwcharukChief Financial Officer
 H. SiemensActing General Manager of Community Services
 J. MartensGeneral Manager of Corporate Services
 M. RuttenGeneral Manager of Engineering Services
 A. MullalyGeneral Manager of Planning and Development
 L. DennisManager of Legislative Services
 
   
IN-CAMERA MEETING:
E. Grieve/D. Hillian: THAT the board adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(c) labour relations or employee negotiations; and
90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
208Carried
 
Time: 3:00 pm.
 
 
RISE AND REPORT:
 
 
The Board rose from its in-camera session at 3:48 pm and the open meeting resumed at 4:00 pm.
 
 
RECOGNITION OF TRADITIONAL TERRITORIES:
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report:

Call to Action 33: Justice

We call upon the federal, provincial, and territorial governments to recognize as a high priority the need to address and prevent Fetal Alcohol Spectrum Disorder (FASD), and to develop, in collaboration with Aboriginal people, FASD preventive programs that can be delivered in a culturally appropriate manner.
 
 
VARY THE AGENDA:
 
 
D. Hillian/W. Morin: THAT the agenda be varied to bring forward agenda item G.3 - consideration of Bylaw No. 683 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8".
208Carried
 
E. Grieve/W. Cole-Hamilton: THAT Bylaw No. 683 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8" be adopted. [Item
208 and 213CarriedNAY: D. Arbour
 
ADOPTION OF MINUTES:
E. Grieve/W. Cole-Hamilton: THAT the following minutes be adopted:
 
 
- Comox Valley Regional District Board minutes dated September 26, 2023; and, [Item
 
 
- Comox Valley Regional District Board minutes dated October 10, 2023. [Item
208Carried
 
PETITIONS AND DELEGATIONS:
KENTWOOD ROAD PROPERTY ACQUISITION
 
 
D. Arbour/W. Morin: THAT the presentation from Dr. Royann Petrell and Rachel Denise Jannati, regarding a 31 acre parcel of land on Kentwood Road and request that the Regional District consider purchasing the parcel for park purposes be received. [Item
208Carried
 
REPORTS:
COMOX VALLEY TRANSIT MANAGEMENT ADVISORY COMMITTEE MINUTES
 
 
M. McCollum/W. Morin: THAT the Comox Valley Transit Management Advisory Committee minutes dated September 12, 2023 be received. [Item
208Carried
 
ELECTORAL AREAS SERVICES COMMITTEE - SEPTEMBER 26, 2023
 
 
E. Grieve/K. Grant: THAT the Electoral Areas Services Committee minutes dated September 26, 2023 be received. [Item
208Carried
 
COMOX VALLEY RECREATION COMMISSION - SEPTEMBER 26, 2023
 
 
W. Cole-Hamilton/K. Grant: THAT the Recreation Commission minutes dated September 26, 2023 be received. [Item
208Carried
 
ELECTORAL AREAS SERVICES COMMITTEE - OCTOBER 16, 2023
 
 
W. Morin/D. Arbour: THAT the 2023–2027 Financial Plan and Capital Expenditure program for the Hornby Island Community Parks and Greenways Service, function 620, be amended by increasing land improvements expenditures in 2024 by $515,680 to support the Shingle Spit Boat Ramp capital project (1139) to be funded by an allocation of $65,680 in Community Works Funds from Denman and Hornby Islands, a re-allocation of $300,000 in Denman / Hornby Islands Community Works Funds currently designated to the Denman Island fire hall and $150,000 in short-term borrowing.
207Carried
 
GROWING COMMUNITIES FUND ALLOCATION
 
 
D. Arbour/D. Hillian: THAT the report dated October 11, 2023 regarding allocation of the remaining $1,617,000 Growing Communities Funds be received. [Item
208Carried
 
L. Wiwcharuk, Chief Financial Officer, presented an overview of the report regarding allocation of the remaining $1,617,000 Growing Communities Funds. [Item
 
 
D. Hillian/K. Grant: THAT consideration of the allocation of the remaining $1,617,000 Growing Communities Funds be deferred the the December 5, 2023 Board meeting to consider further options.
208CarriedNAY: E. Grieve
 
EXTREME WEATHER RESPONSE SHELTER REQUEST
 
 
D. Hillian/K. Grant: THAT the report dated October 12, 2023 regarding community planning for an extreme weather shelter for 2023 be received. [Item
209Carried
 
L. Kilpatrick, Community Development and Resilience Manager, provided an overview of the report regarding community planning for an extreme weather shelter for 2023. Angela Fletcher, Coordinator for the Coalition to End Homelessness, was in attendance.
 
 
D. Hillian/D. Arbour: THAT up to $91,000 be allocated from the 2023 Homelessness and Supports Service (function 451) approved financial plan to support the establishment of an Extreme Weather Response Shelter (November 1, 2023 – March 31, 2024);

AND FURTHER THAT staff be authorized to enter into a funding agreement with the non-profit organization that is identified by the Comox Valley Coalition to End Homelessness to operate the Extreme Weather Response Shelter that addresses matters such as term, use of funds, and reporting requirements;

AND FINALLY THAT the Board provide a letter to BC Housing, the City of Courtenay and the Province of British Columbia to re-affirm the Board’s advocacy
209Carried
 
The meeting recessed at 5:47 pm and resumed at 6:00 pm.
 
 
RESIDENTIAL EMISSIONS REDUCTION ACTION PLAN
 
 
E. Grieve/D. Arbour: THAT the report dated October 13, 2023 regarding the Residential Emissions Reduction Action Plan that prioritizes actions and leverages existing opportunities to further accelerate energy retrofits and residential emission reductions be received. [Item
208 and 212Carried
 
D. Thiessen, Policy and Planning Analyst, with R. Holme, Manager of Long-Range Planning and Sustainability, presented an overview of the report regarding the Residential Emissions Reduction Action Plan that prioritizes actions and leverages existing opportunities to further accelerate energy retrofits and residential emission reductions.
 
 
W. Cole-Hamilton/W. Morin: THAT the Residential Emissions Reduction Action Plan (RERAP), attached as Appendix A, to this staff report dated October 13, 2023, be approved, and that the following strategies be prioritized for implementation:
• Strategy 1: Implement targeted actions to phase out fossil fuel heating through deep energy retrofits
• Strategy 3: Launch a home energy retrofit concierge program
• Strategy 5: Promote energy efficient opportunities and requirements in new construction with a priority of determining how the Zero Carbon Step Code can be utilized to meet our 2030 GHG reduction target
Strategy 6: Build industry, local government, and homeowner capacity and support education

AND FURTHER THAT the noted actions be implemented where possible under the current 2023-2027 financial plan and additional consideration for RERAP be given during the 2024-2028 financial planning process.
208 and 212Carried
 
CVRD GRANT STATUS REPORT TO AUGUST 2023
 
 
D. Arbour/M. McCollum: THAT the report dated October 3, 2023 regarding the status of grant applications and approvals for the period of April 1 to August 31, 2023 be received. [Item
208Carried
 
K. Douville, Manager of Financial Planning, provided an overview of the report regarding the status of grant applications and approvals for the period of April 1 to August 31, 2023.
 
 
2023 APPROVED GRANT BUDGET AMENDMENTS
 
 
K. Grant/W. Cole-Hamilton: THAT the report dated October 11, 2023 regarding budget amendments to incorporate grants that have been approved since the adoption of the 2023-2027 financial plan be received. [Item
208Carried
 
K. Douville, Manager of Financial Planning, provided an overview of the report regarding budget amendments to incorporate grants that have been approved since the adoption of the 2023-2027 financial plan.
 
 
W. Cole-Hamilton/K. Grant: THAT the 2023-2027 adopted financial plan and capital expenditure program be amended to incorporate approved grants as outlined in the staff report dated October 11, 2023.
208Carried
 
BOARD CODE OF CONDUCT POLICY AMENDMENT
 
 
M. McCollum/J. Kerr: THAT the report dated October 10, 2023 regarding a proposed update to the Board Code of Conduct Policy be referred to a subsequent Board meeting. [Item
208Carried
 
BYLAWS AND RESOLUTIONS:
D. Arbour/K. Grant: THAT Bylaw No. 793 being “Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013, Amendment No. 6” be given first and second readings concurrently. [Item
209Carried
 
D. Arbour/K. Grant: THAT Bylaw No. 793 being "Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013, Amendment No. 6" be read a third time.
209Carried
 
E. Grieve/K. Grant: THAT Bylaw No. 794 being “Royston Garbage Collection Regulations and Rates Bylaw No. 119, 2013, Amendment No. 2” be adopted. [Item
207Carried
 
ADJOURN TO IN-CAMERA:
 
 
The Board resumed its in-camera session at 6:50 pm.
 
 
RISE AND REPORT:
The Board rose from its restricted in-camera session at 8:10 pm.
 
 
TERMINATION:
J. Kerr/D. Arbour: THAT the meeting terminate.
208Carried
 
Time: 8:10 pm.
 
 
 Confirmed this 31st day of October, 2023:



____________________________________
Jesse Ketler
Chair
 
Certified Correct and Recorded By:




____________________________________
Lisa Dennis
Manager of Legislative Services
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