CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
COMOX VALLEY RECREATION COMMISSION

Tuesday, November 21, 2023
Minutes of the meeting of the Comox Valley Recreation Commission held on November 21, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 1:31 pm.
 
 
MINUTES
     
 
Present:
Chair:M. McCollumCity of Courtenay
Vice-Chair:K. GrantTown of Comox
Members:D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 E. JolicoeurCity of Courtenay
 E. GrievePuntledge/Black Creek (Area C)
 R. HardyLazo North (Area B)
 D. HillianCity of Courtenay
 S.J. HoweComox Valley Schools
 V. BrownVillage of Cumberland
 W. MorinCity of Courtenay
 J. KerrTown of Comox
Staff:J. WarrenChief Administrative Officer
 D. DeMarzoGeneral Manager of Community Services
 J. MartensGeneral Manager of Corporate Services
 L. DennisManager of Legislative Services
 A. BaldwinLegislative Services Assistant
 
   
RECOGNITION OF TRADITIONAL TERRITORIES
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.
 
 
VARY THE AGENDA
 
 
D. Hillian/J. Kerr: THAT the agenda be varied to consider item B.1 (Comox Valley Farmers' Market) later on the agenda.
 Carried
 
RESOLUTIONS STATUS REPORT:
D. Hillian/E. Grieve: THAT the Comox Valley Recreation Commission resolutions status report dated November 2023 be received. [Item
208Carried
 
REPORTS:
CORPORATE ENERGY AND EMISSIONS UPDATE
 
 
K. Grant/D. Hillian: THAT the report dated September 21, 2023 regarding progress Recreation Services has made towards meeting the targets identified in the Corporate Energy and Emissions Plan be received. [Item
208Carried
 
T. Morgan, Assistant Senior Manager of Recreation Services, presented information regarding progress Recreation Services has made towards meeting the targets identified in the Corporate Energy and Emissions Plan. [Item
 
 
D. Hillian/E. Grieve: THAT staff be directed to continue discussions to develop heat energy options between the North Island Hospital Comox Valley and the Comox Valley Aquatic Centre.
208Carried
 
SERVICE 600 RECREATION GRANT BUDGET AMENDMENT
 
 
E. Grieve/D. Hillian: THAT the report dated November 15, 2023 regarding a budget amendment for function 600 Recreation Grant Services to support the development of a regional allocation policy and booking system be received. [Item
209Carried
 
T. Morgan, Assistant Senior Manager of Recreation Services, presented information regarding a budget amendment for function 600 Recreation Grant Services to support the development of a regional allocation policy and booking system. [Item
 
 
S. Saunders, Director of Recreation, Culture and Community Services, City of Courtenay, was in attendance.
 
 
K. Grant/W. Morin: THAT the 2023 – 2027 financial plan for service function 600, Recreation Grant Service, be amended to provide a grant of up to $35,000 to the City of Courtenay, to lead the development of a regional sports field allocation policy and booking system. Increasing “grants conditional local agencies” in 2023 by $35,000, to be funded by a corresponding increase, in the transfer to operations from the service’s Future Expenditure Reserve fund.
209Carried
 
DELEGATIONS:
 
 
COMOX VALLEY FARMERS' MARKET
 
 
E. Grieve/K. Grant: THAT the information presented byTwila Skinner, Comox Valley Farmers' Market, regarding the Farmers’ Market’s activities, including the results of the 2023 Economic Impact Study be received. [Item
 Carried
 
REPORTS CONTINUED:
 
 
ARTIFICIAL TURF FIELD DESIGN AND BORROWING OPTIONS
 
 
K. Grant/D. Hillian: THAT the report dated November 16, 2023 regarding an update on the artificial turf field project and to present design and borrowing options be received. [Item
209Carried
 
T. Morgan, Assistant Senior Manager of Recreation Services, presented information regarding an update on the artificial turf field project and to present design and borrowing options. [Item
 
 
Blair Arbuthnot, Binnie, was in attendance.
 
 
E. Grieve/D. Hillian: THAT the meeting adjourn to reconvene after adjournment of the Comox Valley Regional District Board meeting.
208Carried
 
Time: 2:58 pm.
 
 
The meeting reconvened at 3:02 pm.
 
 
K. Grant/D. Hillian: THAT the design option A as described in the staff report dated November 16, 2023, be approved.
209CarriedNAY: D. Abour, E. Grieve
 
D. Hillian/J. Kerr: THAT a five year short-term borrowing to fund the construction of a new artificial turf field be approved.
209CarriedNAY: D. Arbour, K. Grant, E. Grieve
 
K. Grant/D. Hillian: THAT staff be directed to prepare an amendment to Bylaw No. 2353 being, “Comox Valley Sports Track and Fields Service Conversion Bylaw No. 2353, 2001” to amend the maximum tax rate to the greater of $1,697,117 or $0.06895 of net taxable value on land and improvements to fund design option A, B, or C as outlined in the report dated November 16, 2023 to be considered by the Comox Valley Regional Board for first, second, and third readings and final adoption;

AND FINALLY, THAT participating area approval for the amending bylaw be authorized to be given by electoral area director and municipal council consents pursuant to sections 346 and 347 of the Local Government Act.
209CarriedNAY: D. Abour, E. Grieve
 
TERMINATION:
E. Grieve/D. Hillian: THAT the meeting terminate.
208Carried
 
Time: 3:36 pm.
 
 
 Confirmed by:




____________________________________
Melanie McCollum
Chair
 
Certified Correct:




____________________________________
Lisa Dennis
Manager of Legislative Services
 
Recorded By:




____________________________________
Antoinette Baldwin
Legislative Services Assistant

These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___.
Meeting Web Page