CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
COMOX VALLEY REGIONAL DISTRICT BOARD

Tuesday, November 21, 2023
Minutes of the meeting of the Comox Valley Regional District Board of Directors held on Tuesday, November 21, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 3:02 pm.
 
 
MINUTES
     
 
Present:
Chair:W. Cole-HamiltonCity of Courtenay
Vice-Chair:J. KerrTown of Comox
Directors:V. BrownVillage of Cumberland
 R. HardyLazo North (Area B)
 D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 K. GrantTown of Comox
 E. GrievePuntledge/Black Creek (Area C)
 D. HillianCity of Courtenay
 M. McCollumCity of Courtenay
 W. MorinCity of Courtenay
Staff:J. WarrenChief Administrative Officer
 D. DeMarzoGeneral Manager of Community Services
 J. MartensGeneral Manager of Corporate Services
 M. RuttenGeneral Manager of Engineering Services
 A. MullalyGeneral Manager of Planning and Development
 L. DennisManager of Legislative Services
 
   
CALL TO ORDER AND ADJOURNMENT:
Vice-Chair Kerr assumed the role of presiding member as Chair Cole-Hamilton was attending remotely.
 
 
Vice-Chair Kerr called the meeting to order and called for a motion to adjourn the meeting to allow the members to conclude a previously scheduled meeting of the Comox Valley Recreation Commission.
 
 
M. McCollum/D. Hillian: THAT the Board meeting be adjourned until after the conclusion of the Comox Valley Recreation Commission meeting.
208Carried
 
Time: 3:02 pm.
 
 
The Board resumed its open meeting at 3:46 pm.
 
 
IN-CAMERA MEETING:
D. Hillian/E. Grieve: THAT the Board adjourn to a restricted in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(c) labour relations or employee negotiations; and
90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
208Carried
 
Time: 3:46 pm.
 
 
RISE AND REPORT:
 
 
The Board rose from its restricted in-camera session at 3:57 pm.
 
 
The open meeting resumed at 4:04 pm.
 
 
RECOGNITION OF TRADITIONAL TERRITORIES:
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report.

Call to Action 36: Justice

We call upon the federal, provincial, and territorial governments to work with Aboriginal communities to provide culturally relevant services to inmates on issues such as substance abuse, family and domestic violence, and overcoming the experience of having been sexually abused.
 
 
ADOPTION OF MINUTES:
E. Grieve/D. Hillian: THAT the Comox Valley Regional District Board minutes dated November 7, 2023 be adopted. [Item
208Carried
 
PETITIONS AND DELEGATIONS:
COMMUNITY JUSTICE CENTRE
 
 
D. Hillian/K. Grant: THAT the delegation from Karen McKinnon, Managing Director, Comox Valley Community Justice, regarding Community Justice Centre activities, and a request for an increase in funding for 2024 be received. [Item
208Carried
 
M. McCollum/W. Cole-Hamilton: THAT staff include consideration of the request from the delegation from Karen McKinnon, Managing Director, Comox Valley Community Justice, for an increase in funding for 2024, in the 2024-2028 financial plan review.
208Carried
 
COMOX VALLEY SUBSTANCE USE STRATEGY
 
 
D. Hillian/K. Grant: THAT the delegation from Kari Hackett - Substance Use Strategy, and Betty Tate, Community Health Network, regarding the Substance Use Strategy Phase Two final report and Walking Together report on recommendations for the Comox Valley, and request for ongoing support be received. [Item
208Carried
 
Walking Together Report dated March 2023 is attached here for reference. [Item
 
 
Community Substance Use Strategy Phase Two Report is attached here for reference. [Item
 
 
REPORTS:
ELECTORAL AREAS SERVICES COMMITTEE – NOVEMBER 6, 2023
 
 
E. Grieve/D. Hillian: THAT the Electoral Areas Services Committee minutes dated November 6, 2023 be received. [Item
208Carried
 
E. Grieve/K. Grant: THAT the following Community Works Funds be decommitted as listed below:

Dyke Road Park Improvements - Electoral Area B
• Project received $1,135,454 in grant funding from UBCM - funding decommitted: $200,000.00

EA Greenway Projects – Lazo Road Greenway Development - Electoral Area B
• Project received $1,345,500 from a Federal Active Transportation Grant - funding decommitted: $97,869.80

EA Greenway Projects – Community Connections - Electoral Area B
• Funds are no longer required as these allocations had no specific project attached to them at the time – funding decommitted: $300,000.00

Electric Vehicle Charging Stations – Split between Electoral Areas A, B, C and Area A Denman and Hornby Island)
• Project has been completed – funding decommitted: $1,142.00

EA Playgrounds – Fanny Bay Playground – Part Electoral Area A Baynes Sound
• Project has been completed – funding decommitted: $5,379.46

Morrison Creek Conservation Area Bridge - Electoral Area C
• Project has been completed – funding decommitted: $1,103.08
208Carried
 
COMOX VALLEY SEWAGE COMMISSION – NOVEMBER 7, 2023
 
 
D. Hillian/K. Grant: THAT the Sewage Commission minutes dated November 7, 2023 be received. [Item
208Carried
 
COMOX VALLEY WATER COMMITTEE - NOVEMBER 7, 2023
 
 
E. Grieve/W. Morin: THAT the Water Committee minutes dated November 7, 2023 be received. [Item
208Carried
 
2023 CORPORATE ENERGY AND EMISSIONS UPDATE
 
 
D. Hillian/E. Grieve: THAT the report dated November 15, 2023 regarding an update on the Corporate Greenhouse Gas Emissions Inventory and Corporate Energy and Emissions Plan be received. [Item
208Carried
 
M. Zbarsky, Manager of Transit and Sustainability, presented an overview of the report regarding an update on the Corporate Greenhouse Gas Emissions Inventory and Corporate Energy and Emissions Plan. [Item
 
 
BYLAWS AND RESOLUTIONS:
K. Grant/E. Grieve: THAT Bylaw No. 792 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 13" be given first and second readings concurrently. [Item
208 and 213Carried
 
E. Grieve/K. Grant: THAT Bylaw No. 811 being ““Comox Valley Water Supply System Bulk Water Rates Bylaw No. 190, 2011, Amendment No. 7”” be given first and second readings concurrently. [Item
Bylaw 1783Carried
 
D. Hillian/W. Morin: THAT Bylaw No. 811 being "“Comox Valley Water Supply System Bulk Water Rates Bylaw No. 190, 2011, Amendment No. 7”" be read a third time.
Bylaw 1783Carried
 
ADJOURN TO RESTRICTED IN-CAMERA:
The Board resumed its restricted in-camera session at 5:23 pm.
 
 
RISE AND REPORT:
The Board rose from its restricted in-camera session at 5:40 pm.
 
 
TERMINATION:
K. Grant/D. Hillian: THAT the meeting terminate.
208Carried
 
Time: 5:40 pm.
 
 
 Confirmed this _______ day of ______ 20___:



____________________________________
Will Cole-Hamilton
Chair
 
Certified Correct and Recorded By:




____________________________________
Lisa Dennis
Manager of Legislative Services
Meeting Web Page