 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, February 14, 2022 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on February 14, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | A. Hamir | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| J. Nelson | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| PUBLIC INPUT - 2022-2026 FINANCIAL PLAN | ||||||
| R. Dyson provided a summary of the public input process in regards to the 2022-2026 proposed financial plan under consideration.
Members of the public may submit comments, questions, or feedback on the 2022-2026 proposed financial plan here: www.comoxvalleyrd.ca/budgetinquiries. | ||||||
| REPORTS: | ||||||
| 2022-2026 PROPOSED FINANCIAL PLAN - BUDGET PRESENTATIONS | ||||||
| E. Grieve/A. Hamir: THAT the update provided by K. Douville, Manager of Financial Planning, on the status of the 2022-2026 financial plan be received. | ||||||
| 208 | Carried | |||||
| 2022-2026 FINANCIAL PLAN - HORNBY ISLAND COMMUNITY HALL FUNCTION 670, PUNTLEDGE NORTH COMMUNITY FACILITIES SUPPORT FUNCTION 676, BAYNES SOUND COMMUNITY FACILITIES SUPPORT FUNCTION 672 AND DENMAN ISLAND COMMUNITY HALL FUNCTION 675 | ||||||
| D. Arbour/E. Grieve: THAT the following reports be received:
- Report dated January 26, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the Hornby Island Community Hall Service, function 670; [Item] | ||||||
| - Report dated January 26, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the Puntledge North Community Facilities Support Service, function 676 (North Halls) and Baynes Sound Community Facilities Support, function 672 (Baynes Sound Halls); and [Item] | ||||||
| - Report dated January 26, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the Denman Island Community Facilities Service, function 675. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented information regarding the 2022-2026 financial plans for functions 670, 672, 676 and 675. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the proposed 2022 – 2026 financial plan for the Hornby Island Community Hall Service, function 670, be approved. | ||||||
| 207 | Carried | NAY: E. Grieve | ||||
| D. Arbour/A. Hamir: THAT an amendment to Bylaw No. 1590 being “Hornby Island Community Hall Service Area Conversion and Establishment Bylaw 1993” be brought forward to expand the purpose to include the potential for support of other community facilities on Hornby Island, such as the Hornby Island Arts Centre.
AND FURTHER THAT the Director for Electoral Area A, being the service participant, be authorized to consent to the amendment in writing. | ||||||
| 207 | Carried | NAY: E. Grieve | ||||
| E. Grieve/A. Hamir: THAT the proposed 2022–2026 financial plan for the Puntledge North Community Facilities Support Service, function 676, be referred back to staff to review the current community hall allocations. | ||||||
| 209 | Carried | |||||
| D. Arbour/A. Hamir: THAT the proposed 2022–2026 financial plan for the Baynes Sound Community Facilities Support, function 672, be approved. | ||||||
| 207 | Carried | NAY: E. Grieve | ||||
| D. Arbour/A. Hamir: THAT a future expenditure reserve be established for Baynes Sound Community Facilities, function 672. | ||||||
| 207 | Carried | |||||
| D. Arbour/A. Hamir: THAT the proposed 2022–2026 financial plan for the Denman Island Community Facilities Service, function 675, be approved. | ||||||
| 207 | Carried | NAY: E. Grieve | ||||
| 2022-2026 FINANCIAL PLAN – JACKSON DRIVE SEWER SERVICE – FUNCTION 330 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 10, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the Jackson Drive Sewer Service, function 330 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2022-2026 financial plan and work plan highlights for the Jackson Drive Sewer Service, function 330. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2022-2026 financial plan for Jackson Drive Sewer Service, function 330, be approved. | ||||||
| 207 | Carried | |||||
| 2022-2026 FINANCIAL PLAN - KING COHO WASTEWATER SERVICE - FUNCTION 331 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 9, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the King Coho Wastewater Service, function 331, and a proposed amendment to the King Coho Wastewater Service Parcel Tax Bylaw No. 563, 2018 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2022-2026 financial plan and work plan highlights for the King Coho Wastewater Service, function 331, and a proposed amendment to the King Coho Wastewater Service Parcel Tax Bylaw No. 563, 2018. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2022-2026 financial plan for King Coho Wastewater Service, function 331, be approved. | ||||||
| 207 | Carried | |||||
| D. Arbour/E. Grieve: THAT the board consider giving readings to Bylaw No. 701 being “King Coho Wastewater Service Parcel Tax Bylaw No. 563, 2018, Amendment No. 3” as attached to the staff report dated February 9, 2022. | ||||||
| 207 | Carried | |||||
| 2022-2026 FINANCIAL PLAN - COURTENAY FLATS DRAINAGE SERVICE, FUNCTION 791 | ||||||
| D. Arbour/A. Hamir: THAT the report dated February 9, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the Courtenay Flats Drainage Service, function 791 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2022-2026 financial plan and work plan highlights for the Courtenay Flats Drainage Service, function 791. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2022-2026 financial plan for Courtenay Flats Drainage Service, function 791, be approved. | ||||||
| 207 | Carried | |||||
| The committee recessed at 10:00 am and reconvened at 10:04 am. | ||||||
| DELEGATIONS: | ||||||
| PRESENTATION FROM MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE | ||||||
| E. Grieve/A. Hamir: THAT the information presented by Kellen Truant, MOTI, and Chris Cowley, Mainroad, regarding road services and maintenance in the rural areas be received. [Item] | ||||||
| 208 | Carried | |||||
| SARATOGA SPEEDWAY COMPLEX CONCERNED CITIZENS | ||||||
| E. Grieve/D. Arbour: THAT the information provided by Niels Holbeck, Shelly Hollingshead and Jonathan Brenner, Saratoga Speedway Complex Concerned Citizens, on their concerns regarding the Saratoga Speedway rezoning application be received. [Item] | ||||||
| Carried | ||||||
| MANAGEMENT REPORT: | ||||||
| E. Grieve/A. Hamir: THAT the Electoral Areas Services Committee management report dated February 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS CONTINUED: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| E. Grieve/E. Grieve: THAT the minutes of the Area A Advisory Planning Commission meeting held February 1, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA A - DEVELOPMENT VARIANCE PERMIT DV 3A 21 - 471 LEET LANE (FANNY BAY HOLDINGS LTD.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated January 26, 2022 regarding Development Variance Permit DV 3A 21, 471 Leet Lane (Fanny Bay Holdings Ltd.) to reduce the minimum frontage of a proposed lot from 10 per cent to two per cent of its perimeter in a proposed lot line adjustment be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding Development Variance Permit DV 3A 21, 471 Leet Lane (Fanny Bay Holdings Ltd.).
Gilfrid Campbell, applicant, was in attendance. An opportunity was provided for members of the public in attendance to speak regarding DV 3A 21, 471 Leet Lane (Fanny Bay Holdings Ltd.). There were no speakers. | ||||||
| D. Arbour/A. Hamir: THAT the Comox Valley Regional District Board approve Development Variance Permit DV 3A 21 (Fanny Bay Holdings Ltd.) to reduce the minimum frontage requirement from 10 per cent to 2 per cent of its perimeter for Proposed Remainder Lot 12 in a lot line adjustment that involves the property described as Lot 12, District Lot 48, Newcastle District, Plan 34539, PID 000-294-799 (471 Leet Lane);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| The committee recessed at 11:22 and reconvened at 11:37 am. | ||||||
| ELECTORAL AREA C - DEVELOPMENT VARIANCE PERMIT DV 3C 21 - 8838 OLUND ROAD (BRAUN) | ||||||
| D. Arbour/E. Grieve: THAT the report dated January 26, 2022 regarding Development Variance Permit DV 3C 21, 8838 Olund Road (Braun) to increase the maximum height of an accessory structure from 7.0 metres to 7.6 metres be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| E. Grieve/D. Arbour: THAT the agenda be varied to consider the addendum. | ||||||
| 208 | Carried | |||||
| E. Grieve/D. Arbour: THAT the correspondence received from Harvey Fountain, adjacent neighbour regarding Development Variance Permit application DV 3C 21, 8838 Olund Road (Braun) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Planner, provided an overview of the report regarding Development Variance Permit DV 3C 21, 8838 Olund Road (Braun).
An opportunity was provided for members of the public in attendance to speak regarding DV 3C 21, 8838 Olund Road (Braun). There were no speakers. | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board approve Development Variance Permit DV 3C 21 (Braun) to increase the maximum height of an accessory structure from 7.0 metres to 7.6 metres on property described as Lot 2, Block 29, Comox District, Plan VIP81047, PID 026-682-311 (8838 Olund Road);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | NAY: A. Hamir | ||||
| ELECTORAL AREA C - REZONING APPLICATION RZ 2C 20 (M. AND C. LEIGHTON HOLDINGS LTD, AND R. LEIGHTON HOLDINGS) | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 9, 2022 regarding comments received from First Nations and external agencies, to recommend first and second reading of the proposed bylaw and to authorize a public hearing be held be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Planner II, provided an overview of the report regarding Rezoning Application RZ 2C 20 (M. and C. Leighton Holdings Ltd, and R. Leighton Holdings). | ||||||
| Rob Leighton, owner, and Kevin Brooks, agent, were in attendance and presented information regarding Rezoning Application RZ 2C 20. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board give first and second reading to Bylaw No. 683, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8” which rezones properties known as:
• Lot 2, Block 29, Comox District, Plan VIP70241, PID 024-701-599 (2380 Macaulay Road and 8723 Island Highway) • Lot 2, Block 29, Comox District, Plan VIP58479, PID 018-677-487 (2305 and 2295 Shiloh Road) • Part Lot 2, Block 29, Comox District, Plan 5517, except VIP74773, PID 005-972-281 (unaddressed lot off Macaulay Road) • Lot 1, Block 29, Comox District, Plan VIP70241, PID 024-701-581 (8699 Island Highway) • Lot A, Block 29, Comox District, Plan EPP33408, PID 029-845-629 (unaddressed lot off Macaulay Road) from Tourist Commercial One (TC-1), Commercial One (C-1), Country Residential One (CR-1) and Rural Eight (RU-8) to Campground and Outdoor Recreation (COR), Commercial One (C-1) and Country Residential One (CR-1); AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), the board schedule a public hearing for Bylaw No. 683, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 8” (RZ 2C 20, Leighton). | ||||||
| 208 and 213 | Carried | NAY: A. Hamir | ||||
| The committee recessed at 12:38 pm and reconvened at 12:52 pm. | ||||||
| 2022-2026 FINANCIAL PLAN - COMOX VALLEY EMERGENCY PROGRAM - FUNCTION 271 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 11, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the Comox Valley Emergency Program Electoral Areas Service, function 271 be received. [Item] | ||||||
| 209 | Carried | |||||
| H. Siemens, Manager of Emergency Programs, presented information regarding the proposed 2022-2026 financial plan and work plan highlights for the Comox Valley Emergency Program Electoral Areas Service. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2022-2026 Financial Plan for the Comox Valley Emergency Program Electoral Areas Service, function 271, be approved. | ||||||
| 209 | Carried | |||||
| 2022-2026 FINANCIAL PLAN - DENMAN ISLAND ECONOMIC DEVELOPMENT – FUNCTION 555 AND HORNBY ISLAND ECONOMIC DEVELOPMENT – FUNCTION 556 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 11, 2022 regarding the proposed 2022-2026 financial plan and work plan highlights for the Denman Island Economic Development Service, function 555 and Hornby Island Economic Development Service, function 556 be received. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented information regarding the proposed 2022-2026 financial plan and work plan highlights for the Denman Island Economic Development Service, function 555 and Hornby Island Economic Development Service, function 556. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2022–2026 financial plan for the Denman Island Economic Development Service, function 555, be approved. | ||||||
| 207 | Carried | |||||
| E. Grieve/D. Arbour: THAT the proposed 2022–2026 financial plan for Hornby Island Economic Development Service, function 556, be approved. | ||||||
| 207 | Carried | |||||
| 2022-2026 FINANCIAL PLAN - DENMAN AND HORNBY ISLANDS HIGH-SPEED INTERNET CONTRIBUTION SERVICE, FUNCTION 560 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 9, 2022 regarding the 2022 – 2026 proposed financial plan and workplan highlights for the Denman and Hornby Islands High-Speed Internet Contribution Service, function 560 be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Warren, Deputy Chief Administrative Officer, provided an overview of the 2022 – 2026 proposed financial plan and workplan highlights for the Denman and Hornby Islands High-Speed Internet Contribution Service. | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2022 – 2026 financial plan for the Denman and Hornby Islands High-Speed Internet Contribution Service, function 560, be approved;
AND THAT the Comox Valley Regional District Board direct staff to bring forward a bylaw to establish in 2022 a future expenditure reserve for the Denman and Hornby Islands High-Speed Internet Contribution Service, function 560. | ||||||
| 207 | Carried | |||||
| 2022-2026 FINANCIAL PLAN - ARTS AND CULTURE GRANT SERVICES, FUNCTION 615 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 10, 2022 regarding the proposed 2022 - 2026 financial plan and work plan highlights for the Electoral Areas Arts and Culture Grant Service, function 615 be received. [Item] | ||||||
| 209 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented information regarding the proposed 2022 - 2026 financial plan and work plan highlights for the Electoral Areas Arts and Culture Grant Service. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2022 – 2026 financial plan for the Electoral Areas Arts and Culture Grant Service, function 615, be approved;
AND FURTHER THAT staff be directed to engage with the Comox Valley Community Arts Council to encourage them to appear as a delegation to gain a better understanding of the increases being requested to their annual operational grant prior to the 2023 financial planning process and after the City of Courtenay completes its strategic plan. | ||||||
| 209 | Carried | |||||
| 2022 - 2026 RECOMMENDED FINANCIAL PLAN – COMFORT STATIONS, FUNCTION 686 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 11, 2022 regarding the proposed 2022 - 2026 financial plan and work plan highlights for the Comfort Stations Service, function 686 be received. [Item] | ||||||
| 209 | Carried | |||||
| K. Douville, Manager of Financial Planning, presented information regarding the proposed 2022 - 2026 financial plan and work plan highlights for the Comfort Stations Service. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2022 – 2026 financial plan for Comfort Stations Service, function 686, be approved. | ||||||
| 209 | Carried | |||||
| NEW BUSINESS: | ||||||
| REVIEW OF NOISE BYLAW | ||||||
| E. Grieve/A. Hamir: THAT staff be directed to bring a report forward on revising the noise bylaw as it pertains to auto racing. | ||||||
| 209 | Carried | |||||
| IN-CAMERA: | ||||||
| D. Arbour/A. Hamir: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public. | ||||||
| 208 | Carried | |||||
| Time: 1:38 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 2:33 pm. | ||||||
| TERMINATION: | ||||||
| E. Grieve/A. Hamir: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 2:33 pm. | ||||||
| Confirmed by:
____________________________________ Arzeena Hamir Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the ____ day of _____________, 20___. |