 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, March 14, 2022 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on March 14, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | A. Hamir | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| J. Nelson | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| MANAGEMENT REPORT: | ||||||
| D. Arbour/E. Grieve: THAT the Electoral Areas Services Committee management report dated March 2022 be received. | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| D. Arbour/E. Grieve: THAT the following items be received: | ||||||
| - Minutes of the Agricultural Advisory Planning Commission meeting held February 17, 2022; [Item] | ||||||
| - Minutes of the Area A Advisory Planning Commission meeting held March 1, 2022; [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA C - DEVELOPMENT VARIANCE PERMIT (DV 1C 22) AND COMMERCIAL/INDUSTRIAL FORM AND CHARACTER DEVELOPMENT PERMIT (DP 4C 22) – 8958 CLARKSON AVENUE (1249178 BC LTD.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated March 10, 2022 regarding Development Variance Permit (DV 1C 22) to reduce the minimum side yard setbacks and increase the height for two principal structures, and to consider a Commercial Form and Character Development Permit (DP 4C 22) for the development of new tourist accommodation facility and related site works on a commercially-zoned property be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/E. Grieve: THAT the following items be received:
-Correspondence dated March 9, 2022 from Glenn Vaags, 8950 and 8946 Clarkson Avenue, regarding Development Variance Permit (DV 1C 22) – 8958 Clarkson Avenue (1249178 BC Ltd.); [Item] | ||||||
| - Correspondence dated March 11, 2022 from Todd Kury, 8974 Clarkson Avenue, regarding Development Variance Permit (DV 1C 22) – 8958 Clarkson Avenue (1249178 BC Ltd.); [Item] | ||||||
| - Correspondence dated March 11, 2022 from Louise Howes, adjacent neighbour, regarding Development Variance Permit (DV 1C 22) – 8958 Clarkson Avenue (1249178 BC Ltd.); and [Item] | ||||||
| - Correspondence dated March 11, 2022 from Irene Dubois, 2012 Eyre Road, regarding Development Variance Permit (DV 1C 22) – 8958 Clarkson Avenue (1249178 BC Ltd.). [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Planner, provided an overview of the report regarding Development Variance Permit (DV 1C 22) – 8958 Clarkson Avenue (1249178 BC Ltd.).
Don Cameron, owner, and Kyle O'Shea, owner's agent, were in attendance. There were no comments from the public at the meeting regarding Development Variance Permit (DV 1C 22) – 8958 Clarkson Avenue (1249178 BC Ltd.). | ||||||
| A. Hamir/E. Grieve: THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 1C 22 (1249178 BC Ltd.) to:
• Reduce the side yard setback for the northern lot line from 4.5 metres to 3.2 metres for the construction a new principal structure; • Reduce the side yard setback for the southern lot line from 3.5 metres to 2.2 metres for the construction of a new principal structure; and, • To increase the maximum height of two new principal structures from 8.0 metres to 10.0 metres specifically for the design described in the report and shown in the figures, on property described as Lot 1 (See EK131251), District Lot 221, and Part of the Bed of the Straight of Georgia, Comox District, Plan 32761, PID 023-611-464 (8958 Clarkson Avenue); AND FINALLY THAT the Corporate Legislative Officer be authorized to execute these permits. | ||||||
| 208 and 213 | Carried | NAY: D. Arbour | ||||
| E. Grieve/A. Hamir: THAT the Comox Valley Regional District Board approve the Commercial/ Industrial Form and Character Development Permit DP 4C 21 (1249178 BC Ltd.) for the development of a new tourist accommodation facility and related site works on property described as Lot 1 (See EK131251), District Lot 221, and Part of the Bed of the Straight of Georgia, Comox District, Plan 32761, PID 023-611-464 (8958 Clarkson Avenue);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute these permits. | ||||||
| 208 and 213 | Carried | NAY: D. Arbour | ||||
| ELECTORAL AREA B - COMMERCIAL AND INDUSTRIAL (FORM AND CHARACTER) DEVELOPMENT PERMIT (DP 3B 21) - 1239 ANDERTON ROAD (1160322 BC LTD.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated March 9, 2022 regarding a Commercial and Industrial (Form and Character) Development Permit (DP3B 21) application for a campground with 13 sites, a utility building (washroom/electrical room) and a caretaker residence be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the Commercial and Industrial (Form and Character) Development Permit (DP3B 21) application.
Rick Waldhaus, applicant, was in attendance. | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board approve a Commercial and Industrial (Form and Character) development permit (DP 3B 21 - 1160322 BC Ltd.) for the development of a campground with 13 campsites, a utility building and a caretaker’s residence on property described as Lot C, District Lots 83 and 206 Comox District Plan 27276, Except Part in Plans VIP57796 and EPP36469, PID 002-600-811;
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the development permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - COMMERCIAL AND INDUSTRIAL (FORM AND CHARACTER) DEVELOPMENT PERMIT (DP 17C 21 AND DP 18C 21) - 8655 AND 8655A ISLAND HIGHWAY NORTH; AND 8659 ISLAND HIGHWAY NORTH (ZIMMERMAN AND JRZ ENTERPRISES LTD.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated March 10, 2022 regarding Commercial and Industrial (Form and Character) Development Permits (DP17C 21 and DP 18C 21), 8655 and 8655A Island Highway North; and 8659 Island Highway North for a proposed lot line adjustment between two lots be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Plannier II, provided an overview of the report regarding Commercial and Industrial (Form and Character) Development Permits (DP17C 21 and DP 18C 21) 8655 and 8655A Island Highway North; and 8659 Island Highway North, (Zimmerman and JRZ Enterprises Ltd.).
Hal Martyn, owners' agent, was in attendance. | ||||||
| E. Grieve/A. Hamir: THAT two Commercial and Industrial (Form and Character) Development Permits be issued for a lot line adjustment between these two adjacent lots:
1. File DP 17C 21: Parcel A (DD 41465W) of Lot A, Block 29, Comox District, Plan 9954, PID 005-433-355 (8655 and 8655A Island Highway North).; and 2. File DP 18C 21: Lot A, Block 29, Comox District, Plan 9954, Except Parcel A (DD 41465W), PID 005-433-401 (8659 Island Highway North. AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA A - REZONING, RZ 1A 19 – LOT B, PLAN EPP76949, ISLAND HIGHWAY SOUTH (UPPER ISLAND DEVELOPMENTS LTD.) | ||||||
| E. Grieve/D. Arbour: THAT the report dated March 10, 2022 regarding comments received from First Nations and external agencies, and a recommendation regarding the application to amend the Rural Comox Valley Zoning Bylaw be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Planner II, provided an overview of the report regarding comments received from First Nations and external agencies, and a recommendation regarding the application to amend the Rural Comox Valley Zoning Bylaw.
Andrew Saxton, applicant, was in attendance. | ||||||
| D. Arbour/A. Hamir: THAT the RZ 1A 19 (Upper Island Developments Ltd.) application to rezone Lot B, District Lot 13, Nelson District, Plan VIP60017, except Plan EPP76949, PID 019-045-964 (unaddressed lot, Island Hwy South) be referred to a future meeting to occur after the Union Bay Water Master Plan is completed and it is known what, if any, water system improvements are necessary for the Union Bay Water System to accommodate this development;
AND FURTHER that staff work with the applicant to address other matters identified in the staff report and the updated proposal from the applicant, including sewer servicing solutions. | ||||||
| 208 and 213 | Carried | |||||
| The committee recessed at 11:34 am and reconvened at 11:40 am. | ||||||
| ELECTORAL AREA C - SITE SPECIFIC EXEMPTION (FR 1C 22) TO FLOODPLAIN MANAGEMENT BYLAW 7938 LENWOOD ROAD (RICKERBY/ NISHI/ ROLAND) | ||||||
| D. Arbour/E. Grieve: THAT the report dated March 10, 2022 regarding a request for a site specific exemption (FR 1C 22) to the floodplain setback for a deck be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Planner II, provided an overview of the report regarding a site specific exemption (FR 1C 22) to the floodplain setback for a deck.
Mark Rickerby, applicant, was in attendance. | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600 being the “Floodplain Management Bylaw No. 600, 2020” to permit a deck within the minimum 15 metre floodplain setback of the sea (FR 1C 22, Rickerby/ Nishi/ Roland) on property described as That Part of Lot 2, Section 35, Township 6, Comox District, Plan 7996, Lying to the north west of a boundary bearing north 48 degrees 57 minutes east from the point of bisection of the westerly boundary of said lot, PID 003-132-072 (7938 Lenwood Road);
AND FINALLY THAT, as a condition of the site specific exemption to the Floodplain Management Bylaw, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Chris Wickman, EIT, and reviewed by Mike Hanson, P.Eng., of Onsite Engineering Ltd., dated November 22, 2021, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA A - KENSINGTON COMPREHENSIVE DEVELOPMENT PERMITS (DP 13A 21 AND DP 16A 21), ISLAND HIGHWAY, (34083 YUKON INC.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated March 10, 2022 regarding Kensington Comprehensive Development Permits, (DP 13A 21 and DP 16A 21) as applicable to a proposed subdivision of land be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Planner II, provided an overview of the report regarding Kensington Comprehensive Development Permits, (DP 13A 21 and DP 16A 21).
Kevin Brooks, applicant's agent, was in attendance. | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board approve Development Permits DP 13A 21 and DP 16A 21 (34083 Yukon Inc) on the properties described as Lot 1, District Lot 154, Nanaimo District, Sections 31 and 32, Township 1 and District Lot 28, Nelson District, Plan EPP15507, Except Plans EPP56910 and EPP95931, PID 028-731-492 and Lot 2, District Lot 28, Nelson District, Plan EPP15507, PID 028-731-565 for the subdivision of land and related site works;
AND FURTHER THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| COASTAL FLOOD ADAPTATION | ||||||
| D. Arbour/E. Grieve: THAT the report dated March 10, 2022 regarding the Coastal Flood Adaptation Strategy and recommended next steps to support implementation of the strategy be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| R. Holme, Senior Planner - Long Range, and Tamsin Lyle, Ebbwater Consulting Inc., presented information regarding the Coastal Flood Adaptation Strategy and recommended next steps to support implementation of the strategy. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the recommendations of the Coastal Flood Adaptation Strategy, attached as Appendix A to this staff report dated March 10, 2022, be used to inform the next phase of work including broader community engagement, development of a flood resilience collaborative framework and project initiation for the Comox Road project area, some of which staff have brought forward through the 2022 - 2026 financial planning process report. | ||||||
| 208 and 213 | Carried | |||||
| The committee recessed at 12:55 pm and reconvened at 1:11 pm. | ||||||
| BYLAW ENFORCEMENT ANNUAL REPORT | ||||||
| E. Grieve/D. Arbour: THAT the report dated March 9, 2022 regarding bylaw enforcement files and activities be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Yasinski, Manager of Bylaw Compliance, provided an overview of the report regarding bylaw enforcement files and activities. | ||||||
| ACTIVE TRANSPORTATION GRANTS (2022) | ||||||
| D. Arbour/E. Grieve: THAT the report dated March 10, 2022 seeking approval to apply for funding for two active transportation projects: the Lazo Greenway Trail and an extension to the Denman Island Cross Island Trail be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Hart, Parks Planner, presented information regarding a proposed application for funding for two active transportation projects: the Lazo Greenway Trail and an extension to the Denman Island Cross Island Trail. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the application for federal and provincial active transportation infrastructure grants be supported by the Comox Valley Regional District Board of Directors for the Lazo Greenway Trail and the Denman Island Cross Island Trail projects. | ||||||
| 209 | Carried | |||||
| BACK ROAD TRAIL - LICENCE OF OCCUPATION | ||||||
| D. Arbour/E. Grieve: THAT the report dated March 10, 2022 regarding the Licence of Occupation for the trail on Back Road be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Harrison, Manager of Parks, provided information regarding the Licence of Occupation for the trail on Back Road. | ||||||
| REGIONAL PARKS SERVICE - BACKGROUND STUDY | ||||||
| E. Grieve/D. Arbour: THAT the report dated March 9, 2022 regarding the Regional Parks Background Study and proposed service framework prior to presenting to the CVRD board for consideration of a Regional Parks service be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Harrison, Manager of Parks, and Allan Neilson, Neilson Strategies, presented information regarding the Regional Parks Background Study. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the Electoral Areas Services Committee supports the background study and service framework for the establishment of a regional parks and greenways service. | ||||||
| 209 | Carried | |||||
| IN-CAMERA: | ||||||
| D. Arbour/E. Grieve: THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:
90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district. | ||||||
| 208 | Carried | |||||
| Time: 2:14 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 2:19 pm. | ||||||
| Carried | ||||||
| TERMINATION: | ||||||
| E. Grieve/D. Arbour: THAT the meeting terminate. | ||||||
| Carried | ||||||
| Time: 2:19 pm. | ||||||
| Confirmed by:
____________________________________ Arzeena Hamir Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |