 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, April 12, 2022 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on April 12, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | A. Hamir | Lazo North (Area B) |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| W. Cole-Hamilton | City of Courtenay | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| M. Swift | Town of Comox | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| K. Douville | Acting Chief Financial Officer | |
| J. Martens | General Manager of Corporate Services | |
| M. Rutten | General Manager of Engineering Services | |
| A. Mullaly | General Manager of Planning and Development | |
| L. Dennis | Manager of Legislative Services | |
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair provided the territory acknowledgment and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report: | ||||||
| Call to Action 1 - Child Welfare:
We call upon the federal, provincial, territorial, and Aboriginal governments to commit to reducing the number of Aboriginal children in care by: i. Monitoring and assessing neglect investigations. ii. Providing adequate resources to enable Aboriginal communities and child-welfare organizations to keep Aboriginal families together where it is safe to do so, and to keep children in culturally appropriate environments, regardless of where they reside. iii. Ensuring that social workers and others who conduct child-welfare investigations are properly educated and trained about the history and impacts of residential schools. iv. Ensuring that social workers and others who conduct child-welfare investigations are properly educated and trained about the potential for Aboriginal communities and families to provide more appropriate solutions to family healing. v. Requiring that all child-welfare decision makers consider the impact of the residential school experience on children and their caregivers. | ||||||
| IN-CAMERA MEETING: | ||||||
| D. Hillian/W. Cole-Hamilton: THAT the board adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; 90(1)(c) Labour relations or employee negotiations;90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; 90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; 90(1)(g) Litigation or potential litigation affecting the regional district; 90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public; and, 90(2)(b) The consideration of information received and held in confidence relating to negotiations between the regional district and the provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party; AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting. | ||||||
| 208 | Carried | |||||
| Note: the volume of references above to the Community Charter reflect the board's consideration of the annual release of in-camera information in accordance with Release of Closed Meeting Minutes Policy P51. | ||||||
| ADOPTION OF MINUTES: | ||||||
| A. Hamir/D. Arbour: THAT the Comox Valley Regional District Board minutes dated March 29, 2022 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| BUSINESS ARISING FROM MINUTES: | ||||||
| COMOX VALLEY REGIONAL DISTRICT BOARD – MARCH 26, 2022 | ||||||
| E. Grieve/W. Cole-Hamilton: THAT the rise and report from the March 29, 2022 in-camera meeting be received:
"THAT the Comox Valley Regional District (CVRD) Board appoint • Jessica Macpherson • Gerry McClintock • Spencer Serin • Mike Obal • Sheldon Gunter • James McKerricher • Diane Jackson • Jeff Groat to the Food Hub Stewardship Group" | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| TRANSIT FUTURE ACTION PLAN UPDATE | ||||||
| W. Cole-Hamilton/K. Grant: THAT the presentation from Melissa Coates and Myrna Moore, BC Transit, regarding an update on the Transit Future Action Plan be received. [Item] | ||||||
| 208 | Carried | |||||
| REZONING APPLICATION UPDATE - (M. AND C. LEIGHTON HOLDINGS LTD, AND R. LEIGHTON HOLDINGS) - 2380 MACAULAY ROAD; 8723 ISLAND HIGHWAY; 2305; 2295 SHILOH ROAD; 8699 ISLAND HIGHWAY; LOT 2 AND LOT A (UNADDRESSED LOTS OFF MACAULAY ROAD | ||||||
| D. Arbour/A. Hamir: THAT the report dated April 8, 2022 regarding the applicant's notice of withdrawal of application RZ 2C 20 (M. and C. Leighton Holdings Ltd, and R. Leighton Holdings – Saratoga Speedway) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| A. Mullaly, General Manager of Planning and Development, provided an overview of the report regarding the applicant's notice of withdrawal of application RZ 2C 20 (M. and C. Leighton Holdings Ltd, and R. Leighton Holdings – Saratoga Speedway). | ||||||
| E. Grieve/A. Hamir: THAT the Comox Valley Regional District Board cancel the public hearing related to consideration of proposed bylaw No. 638 (RZ 2C 20 – Leighton – Saratoga Speedway) scheduled for April 27, 2022;
AND FINALLY THAT staff report back to the May 9, 2022 meeting of the Electoral Areas Services Committee to outline possible next steps regarding proposed Bylaw No. 638, currently at second reading. | ||||||
| 208 and 213 | Carried | |||||
| 2022 RECREATION GRANT REQUESTS | ||||||
| D. Arbour/K. Grant: THAT the report dated April 7, 2022 regarding a review of $44,000 of requests for recreation grant support as part of the Comox Valley Regional District (CVRD) granting process be received. [Item] | ||||||
| 209 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, provided an overview of the staff report regarding a review of $44,000 of requests for recreation grant support as part of the CVRD granting process. | ||||||
| E. Grieve/D. Arbour: THAT recreation grants be provided in the amount listed below to the identified non-profit clubs for Recreation Grant Service, function 600.
• Comox Valley United Soccer Club - $6,000; • Comox Valley Cycling Coalition - $2,000; • The Comox Valley Therapeutic Riding Society - $2,500; • Comox Valley Exhibition Association - $10,000; • Hornby Island Athletics Association - Hornby Island Eagles - $3,500. • Comox Valley Minor Hockey Association - $20,000 | ||||||
| 209 | Carried | |||||
| D. Arbour/D. Hillian: THAT staff bring back a report in 2023 outlining the merits and feasibility of holding function 600 under the authority of the Recreation Commission | ||||||
| 209 | Carried | NAY: E. Grieve | ||||
| DIRECTORS REMUNERATION AND EXPENSES BYLAW REVIEW | ||||||
| D. Hillian/W. Morin: THAT the report dated April 7, 2022 regarding updates to the Directors Remuneration Bylaw following an independent review with comparator organizations be received. [Item] | ||||||
| 208 | ||||||
| J. Warren, Deputy Chief Administrative Officer, provided an overview of the staff report regarding updates to the Directors Remuneration Bylaw following an independent review with comparator organizations. | ||||||
| E. Grieve/A. Hamir: THAT the report regarding Elected Officials Remunerations and Expenses Review be referred to the consultant for further investigation to include some of the points raised by the directors, including extended health benefits. | ||||||
| 208 | ||||||
| D. Arbour/K. Grant: THAT the motion be amended to include family care, parental leave, RSP match, and a review of existing transit and recreation benefits. | ||||||
| 208 | Carried | |||||
| The vote was taken on the main motion, as amended, as follows: | ||||||
| THAT the report regarding Elected Officials Remunerations and Expenses Review be referred to the consultant for further investigation to include some of the points raised by the directors, including extended extended health benefits, family care, parental leave, RSP match, and a review of existing transit and recreation benefits. | ||||||
| 208 | Carried | |||||
| ISLAND CORRIDOR FOUNDATION FINANCIAL COMMITMENT | ||||||
| D. Arbour/D. Hillian: THAT the report dated April 7, 2022 regarding options and analysis in support of the reassessment of the $392,000 allocated for the Island Corridor Foundation to undertake railway improvements be received. [Item] | ||||||
| 208 | ||||||
| J. Martens, General Manager of Corporate Services, provided an overview of the report regarding options and analysis in support of the reassessment of the $392,000 allocated for the Island Corridor Foundation to undertake railway improvements. | ||||||
| K. Grant/E. Grieve: THAT the Board maintain the commitment under the Island Corridor Foundation (ICF) Contribution Agreement whereby the funds remain in the unallocated surplus reserve within the Administration and General Government Function until April 15, 2023 when the matter will be reconsidered. | ||||||
| 208 | Carried | |||||
| M. McCollum/W. Morin: THAT the CVRD Board's representative on the Island Corridor Foundation (ICF) be requested to initiate a process required for revising the mandate of the ICF to consider alternate uses for the rail bed. | ||||||
| 208 | Carried | |||||
| The Board recessed at 6:17 pm and reconvened at 6:27 pm. | ||||||
| 2021-2025 FINANCIAL PLAN AMENDMENT BYLAW NO. 699 | ||||||
| D. Arbour/K. Grant: THAT the report dated April 7, 2022 regarding an amendment to the 2021-2025 adopted financial plan bylaw to align with the authorizations given to amend the various function and project budgets through Board resolutions during the 2021 fiscal year and to update unexpended budget carry forwards from 2020 to 2021 related to the Comox Valley Water Treatment Plant project be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Acting Chief Financial Officer, provided an overview of the report regarding amendments to the 2021-2025 adopted financial plan bylaw. | ||||||
| K. Grant/D. Arbour: THAT the 2021 – 2025 Financial Plan and Capital Expenditure Program for the Comox Valley Water Supply System service, functions 300 – 302 be amended by way of unexpended budget carry forwards from 2020 for the Comox Valley Water Treatment Plant project resulting in an increase in 2021 water infrastructure expenditures by $13,687,917, debt issue expense by $292,929 and short-term debt pay down expense by $29,000,000 to be funded by increases in short-term debt proceeds of $12,891,350, long-term debt proceeds of $29,000,000 and transfer from the capital works reserve of $796,567. Also in 2022, reduce short-term debt pay down expense by $24,769,519 and debt issue expense by $250,197 with a corresponding reduction in long-term debt proceeds of $25,019,716.
AND THAT the Comox Valley Regional District Board consider first, second and third reading and finally adopt Bylaw No. 699 being, "Comox Valley Regional District 2021 to 2025 Financial Plan and Capital Expenditure Program Bylaw No. 642, Amendment Bylaw No. 1" which will formalize the Board approved 2021 Financial Plan amendments to Bylaw No. 642, 2021, being Comox Valley Regional District 2021 to 2025 Financial Plan and Capital Expenditure Program Bylaw No. 642, adopted March 2021. | ||||||
| 210 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| D. Arbour/K. Grant: THAT Bylaw No. 699 being “Comox Valley Regional District 2021 to 2025 Financial Plan and Capital Expenditure Program Bylaw No. 642, Amendment No. 1” be given first and second readings concurrently. [Item] | ||||||
| 210 | Carried | |||||
| D. Hillian/D. Arbour: THAT Bylaw No. 699 being "Comox Valley Regional District 2021 to 2025 Financial Plan and Capital Expenditure Program Bylaw No. 642, Amendment No. 1" be read a third time. | ||||||
| 210 | Carried | |||||
| D. Arbour/D. Hillian: THAT Bylaw No. 705 being "Comox Valley Tourism Service Future Expenditure Reserve Fund Establishment Bylaw No. 482, 2017, Amendment No. 2" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| K. Grant/W. Cole-Hamilton: THAT Bylaw No. 707 being "Denman and Hornby Islands High-Speed Internet Contribution Service Future Expenditure Reserve Fund Establishment Bylaw No. 707, 2022" be adopted. [Item] | ||||||
| 207 | Carried | |||||
| E. Grieve/K. Grant: THAT Bylaw No. 708 being "Weed Control Service Future Expenditure Reserve Fund Establishment Bylaw No. 708, 2022" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| K. Grant/W. Cole-Hamilton: THAT Bylaw No. 709 being "Denman and Hornby Islands Bylaw Enforcement Service Future Expenditure Reserve Fund Establishment Bylaw No. 709, 2022" be adopted. [Item] | ||||||
| 207 | Carried | |||||
| K. Grant/D. Arbour: THAT Bylaw No. 710 being "Baynes Sound Community Facilities Support Service Future Expenditure Reserve Fund Establishment Bylaw No. 710, 2022" be adopted. [Item] | ||||||
| 207 | Carried | |||||
| E. Grieve/D. Arbour: THAT Bylaw No. 711 being "Saratoga Beach Community Mosquito Management Service Future Expenditure Reserve Fund Establishment Bylaw No. 711, 2022" be adopted. [Item] | ||||||
| 207 | Carried | |||||
| D. Arbour/K. Grant: THAT Bylaw No. 712 being "Comox Valley Regional District Local Election Bylaw No. 11, 2008, Amendment No. 4" be adopted. [Item] | ||||||
| 208 | Carried | |||||
| ADDENDUM - UPON APPROVAL OF THE BOARD: | ||||||
| D. Hillian/D. Arbour: THAT the addendum be considered. | ||||||
| 208 | Carried | |||||
| MT WASHINGTON FIRE HALL – ALTERNATIVE APPROVAL PROCESS RESULTS | ||||||
| K. Grant/D. Arbour: THAT the report dated April 12, 2022 regarding confirmation of the results of the alternative approval process that was conducted to seek the approval of the electors for Bylaw No. 686 being “Mount Washington Resort Community Fire Protection Service Loan Authorization Bylaw No. 686, 2021” be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Martens, General Manager of Corporate Services, provided an overview of the report regarding of the results of the alternative approval process for Bylaw No. 686 being “Mount Washington Resort Community Fire Protection Service Loan Authorization Bylaw No. 686, 2021” | ||||||
| E. Grieve/W. Cole-Hamilton: THAT Bylaw No. 685 being "Mount Washington Resort Community Fire Protection Service Establishment Bylaw No. 433, 2016 Amendment No. 1" be adopted. [Item] | ||||||
| 208 | Carried | |||||
| E. Grieve/K. Grant: THAT Bylaw No. 686 being "Mount Washington Resort Community Fire Protection Service Loan Authorization Bylaw No. 686, 2021" be adopted. [Item] | ||||||
| 210 | Carried | |||||
| ADJOURN TO IN-CAMERA | ||||||
| The board adjourned to its in-camera session at 6:45 pm. | ||||||
| RISE AND REPORT: | ||||||
| The board rose from its restricted in-camera session at 6:53 pm and reported on the following from the in-camera session: | ||||||
| "THAT the Board appoint Curtis Scoville to the Electoral Area C Advisory Planning Commission for the remainder of the 2018-2022 term of office." | ||||||
| "THAT the Board authorize the release of the 2021 Board closed meeting minutes following the severing of information as identified in Appendix A of the staff report dated April 07, 2022." [Item] | ||||||
| TERMINATION: | ||||||
| K. Grant/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 7:28 pm. | ||||||
| Confirmed this _______ day of ______ 20___:
____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Lisa Dennis Manager of Legislative Services |