 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, August 8, 2022 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on August 8, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | A. Hamir | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | J. Warren | Deputy Chief Administrative Officer |
| A. Yasinski | Acting General Manager of Planning and Development Services | |
| M. Rutten | General Manager of Engineering Services | |
| M. Harrison | Acting General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation | ||||||
| DELEGATIONS: | ||||||
| TELUS | ||||||
| E. Grieve/D. Arbour: THAT the information presented by Kristine St-Laurent, Shaye Draper, and Doug Anastos regarding the UBF/TELUS investment in Forbidden Plateau, as well as some mobility enhancements being undertaken across the Comox Valley Regional District be received. [Item] | ||||||
| Carried | ||||||
| VARY THE AGENDA | ||||||
| E. Grieve/D. Arbour: THAT the agenda be varied to bring forward item D.6 (Telecommunication Antenna System - Proposal Introduction). | ||||||
| Carried | ||||||
| REPORTS: | ||||||
| TELECOMMUNICATION ANTENNA SYSTEM – PROPOSAL INTRODUCTION | ||||||
| E. Grieve/D. Arbour: THAT the report dated July 28, 2022 regarding a proposal by Telus Communications Inc. and SitePath Consulting Ltd. to construct a 43.0 metre tall telecommunication antenna system on property located at 1388 Ellenor Road to service the Little River neighbourhood in Electoral Area B be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Policy and Planning Analyst, provided an overview of the report regarding a proposal by Telus Communications Inc. and SitePath Consulting Ltd. to construct a 43.0 metre tall telecommunication antenna system on property located at 1388 Ellenor Road to service the Little River neighbourhood in Electoral Area B. | ||||||
| DELEGATIONS CONTINUED: | ||||||
| BUILDING PERMIT PROCESS | ||||||
| D. Arbour/E. Grieve: THAT the information presented by Shaun Cole, Dragonfly Homes Ltd., regarding the building permit process be received. [Item] | ||||||
| Carried | ||||||
| The committee recessed at 11:11 am and reconvened at 11:18 am. | ||||||
| MANAGEMENT REPORT: | ||||||
| E. Grieve/A. Hamir: THAT the Electoral Areas Services Committee management report dated August 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS CONTINUED: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| E. Grieve/A. Hamir: THAT the following items be received: | ||||||
| - Minutes of the Electoral Area C Advisory Planning Commission held July 14, 2022; and [Item] | ||||||
| - Minutes of the Agriculatural Advisory Planning Commission held July 21, 2022. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA C - DEVELOPMENT VARIANCE PERMIT DV 5C 22 – 1402 SEAVIEW ROAD (LEE) | ||||||
| E. Grieve/A. Hamir: THAT the report dated August 3, 2022 regarding Development Variance Permit DV 5C 22 – 1402 Seaview Road (Lee) to reduce the front yard setback for a proposed open carport from 4.5 metres to 3.5 metres, and to permit the eaves to encroach within the lesser setback by up to 0.75 metres be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| E. Grieve/D. Arbour: THAT the correspondence dated July 28, 2022 from Kevin and Laurie Kavanagh, 1396 Seaview Road, regarding Development Variance Permit DV 5C 22 – 1402 Seaview Road (Lee) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Policy and Planning Analyst, provided an overview of the report regarding to Development Variance Permit DV 5C 22 – 1402 Seaview Road (Lee).
The Chair called for any members of the public in attendance to speak regarding Development Variance Permit DV 5C 22 – 1402 Seaview Road (Lee) . There were no speakers. | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board approve Development Variance Permit DV 5C 22 (Lee) to reduce the front yard setback for a proposed carport from 4.5 metres to 3.5 metres, and to permit the eaves to encroach within the lesser setback by up to 0.75 metres on property described as Lot A, Section 9, Township 5, Comox District, Plan 15085, PID 004-171-896 (1402 Seaview Road);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - SUBDIVISION WITHIN AGRICULTURAL LAND RESERVE ALR 2C 22 - 6751 FARNHAM ROAD (FLYNN) | ||||||
| D. Arbour/E. Grieve: THAT the report dated August 4, 2022 reporting back regarding Subdivision within Agricultural Land Reserve ALR 2C 22 - 6751 Farnham Road (Flynn) to subdivide a property within the Agricultural Land Reserve be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding Subdivision within Agricultural Land Reserve ALR 2C 22 - 6751 Farnham Road (Flynn) . | ||||||
| E. Grieve/A. Hamir: THAT Agricultural Land Reserve application ALR 2C 22 (Flynn) for a two-lot subdivision made under Section 514 of Local Government Act (RSBC, 2015, c. 1) for property being Lot 6, Section 7, Township 6, and Block 29, Comox District, Plan EPP4861, PID 028-362-454 (6751 Farnham Road) be refused;
AND FINALLY THAT the application not be referred to the Agricultural Land Commission. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - AGRICULTURAL LAND RESERVE NON-ADHERING RESIDENTIAL USE ALR 3C 22 - 2475 HAMM ROAD (DOBERSTEIN) | ||||||
| E. Grieve/A. Hamir: THAT the following items be received:
- Report dated August 3, 2022 regarding Agricultural Land Reserve Non-Adhering Residential Use (ALR 3C 22) - 2475 Hamm Road (Doberstein) to allow for an additional dwelling larger than 90 square metres; and [Item] | ||||||
| - Referral response dated August 4, 2022 from the Ministry of Agriculture and Food regarding Agricultural Land Reserve Non-Adhering Residential Use (ALR 3C 22) - 2475 Hamm Road (Doberstein). [Item] | ||||||
| 208 and 213 | Carried | |||||
| T. Trieu, Manager of Planning Services, provided an overview of the report regarding Agricultural Land Reserve Non-Adhering Residential Use (ALR 3C 22) - 2475 Hamm Road (Doberstein).
Fred Doberstein, applicant, was in attendance at the meeting. | ||||||
| E. Grieve/A. Hamir: THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve Non-Adhering Residential Use application ALR 3C 22 (Doberstein) concerning the development of an additional residence larger than 90 square metres located on Lot A, Block 29, Comox District, Plan 37473, except part in Plan VIP73126, PID 001- 051-806 (2475 Hamm Road);
AND FINALLY THAT the application ALR 3C 22 (Doberstein) regarding a non-adhering residential use on a property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for final consideration. | ||||||
| 208 and 213 | Carried | |||||
| DEVELOPMENT PERMIT AREAS REVIEW – OFFICIAL COMMUNITY PLAN AMENDMENT AND ZONING BYLAW AMENDMENT | ||||||
| E. Grieve/A. Hamir: THAT the report dated August 4, 2022 regarding the external agency and First Nations referrals for amendments to the Official Community Plan and the Zoning Bylaw that aim to streamline implementation and improve enforceability with changes to select Development Permit Area guidelines be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| R. Holmes, Manager of Long Range Planning and Sustainability, presented information regarding the external agency and First Nations referrals for amendments to the Official Community Plan and the Zoning Bylaw that aim to streamline implementation and improve enforceability with changes to select Development Permit Area guidelines. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board direct staff to commence the external agency referral process for proposed Bylaw No. 589 being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 4” and Bylaw No. 657 being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 7”, which would update the development permit area guidelines section to improve readability and streamline the application process;
AND FINALLY THAT Comox Valley Regional District staff consult with First Nations on proposed Bylaw No. 589, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 4”, in accordance with the referrals management program dated September 25, 2012. | ||||||
| 208 and 213 | Carried | |||||
| UNION BAY WATER - 3RD STREET PROJECT UPDATE AND BUDGET AMENDMENT | ||||||
| E. Grieve/D. Arbour: THAT the report dated August 4, 2022 regarding an update and budget amendment for the 3rd Street watermain replacement and extension project in Union Bay be received. [Item] | ||||||
| 207 | Carried | |||||
| C. Leimert, Engineering Analyst, provided an overview of the report regarding an update and budget amendment for the 3rd Street watermain replacement and extension project in Union Bay. | ||||||
| D. Arbour/E. Grieve: THAT the 2022-2026 financial plan and capital expenditure program for the Union Bay Water Local Service Area, function 308, be amended by increasing water infrastructure capital expenditures by $44,315 to support additional costs associated with the 3rd Street watermain replacement and extension project.
AND FURTHER THAT the increase in capital expenditures be funded by a corresponding transfer from the Capital Works Funds for the service. | ||||||
| 207 | Carried | |||||
| LANGLEY LAKE SALVAGED SALMON RELOCATION TRIAL | ||||||
| D. Arbour/E. Grieve: THAT the report dated August 4, 2022 regarding a trial project relocating stranded salmon in Hart Creek to Langley Lake be received. [Item] | ||||||
| 207 | Carried | |||||
| K. La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the report regarding a trial project relocating stranded salmon in Hart Creek to Langley Lake.
The committee recessed at 12:08 pm and reconvened at 12:25 pm. | ||||||
| 2022-2026 FINANCIAL PLAN AMENDMENT – LIQUID WASTE MANAGEMENT PLANNING SERVICE, FUNCTION 340 | ||||||
| D. Arbour/E. Grieve: THAT the report dated August 4, 2022 regarding a proposed amendment to the 2022-2026 financial plan for the Liquid Waste Management Planning Service, function 340, to accommodate development of the Comox Valley Sewer Service Liquid Waste Management Plan Addendum for Sewer Extension South be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Rutten, General Manager of Engineering Services, provided an overview of the report regarding proposed amendment to the 2022-2026 financial plan for the Liquid Waste Management Planning Service, function 340, to accommodate development of the Comox Valley Sewer Service Liquid Waste Management Plan Addendum for Sewer Extension South. | ||||||
| E. Grieve/D. Arbour: THAT the 2022-2026 financial plan for the Liquid Waste Management Planning Service, function 340, be amended to include in the 2022 budget year a transfer from the future expenditure reserve to operating in the amount of $300,000 to support the Sewer Extension South Project. | ||||||
| 209 | Carried | |||||
| 2022 DENMAN WORKS! AGREEMENT | ||||||
| D. Arbour/E. Grieve: THAT the report dated August 3, 2022 regarding a new service agreement with the Denman WORKS! Economic Enhancement Society for the provision of economic enhancement activities on Denman Island through December 31, 2024 be received. [Item] | ||||||
| 207 | Carried | |||||
| M. Harrison, Acting General Manager of Community Services, provided an overview of the report regarding new service agreement with the Denman WORKS! Economic Enhancement Society for the provision of economic enhancement activities on Denman Island through December 31, 2024. | ||||||
| D. Arbour/A. Hamir: THAT a new service agreement with the Denman WORKS! Economic Enhancement Society be approved for a term of three years, with an option to renew for a further two-year term, for the delivery of economic enhancement activities on Denman Island at a cost of $50,000 annually as per the 2022–2026 adopted financial plan for the Denman Island Economic Development Service, function 555. | ||||||
| 207 | Carried | |||||
| HORNBY ISLAND RESIDENTS’ AND RATEPAYERS’ ASSOCIATION AGREEMENT | ||||||
| D. Arbour/E. Grieve: THAT the report dated August 5, 2022 regarding entering into a service agreement with Hornby Island Residents’ and Ratepayers’ Association for the provision of various services as outlined in Appendix A be received. [Item] | ||||||
| 207 | Carried | |||||
| M. Harrison, Acting Manager of Community Services, provided an overview of the report regarding entering into a service agreement with Hornby Island Residents’ and Ratepayers’ Association for the provision of various services. | ||||||
| D. Arbour/E. Grieve: THAT a three-year agreement, with an additional two-year extension, between the Comox Valley Regional District and the Hornby Island Residents’ and Ratepayers’ Association be approved, for the provision of waste management and recycling, fire department administrative support, operating the community hall, comfort stations, recreation, invasive weed control and emergency services planning on Hornby Island. | ||||||
| 210 | Carried | |||||
| NEW BUSINESS: | ||||||
| BUILDING PERMIT TIMELINES | ||||||
| D. Arbour/A. Hamir: THAT in the context of building permit challenges and the upcoming implementation of the Step 3 Code across BC, staff prepare a briefing for the next Electoral Areas Services Committee to scope out options to transformatively reduce building permit timelines. | ||||||
| 209 | Carried | |||||
| The committee recessed at 12:44 pm and reconvened at 1:00 pm. | ||||||
| IN-CAMERA: | ||||||
| D. Arbour/A. Hamir: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; 90(1)(f) Law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; and, 90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. | ||||||
| 208 | Carried | |||||
| Time: 1:00 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 1:29 pm. | ||||||
| TERMINATION: | ||||||
| D. Arbour/E. Grieve: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 1:29 pm. | ||||||
| Confirmed by:
____________________________________ Arzeena Hamir Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |