 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, September 19, 2022 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on September 19, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | A. Hamir | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| DELEGATIONS: | ||||||
| GOOSE SPIT FIRE PIT PROGRAM | ||||||
| D. Arbour/E. Grieve: THAT the information presented by Brennan Day and Heather Corra regarding a petition requesting that the CVRD reinstate the Goose Spit beach fire program be received. [Item] | ||||||
| 208 | Carried | |||||
| BEULAH CREEK HOUSING PROJECT | ||||||
| D. Arbour/E. Grieve: THAT the information presented by JoAnn Harrison and Kevin Albers, Hornby Island Housing Society, regarding the Beulah Creek housing project on Hornby Island and their request for confirmation of CVRD funding support for the housing project and future funding support for heat pumps be received. [Item] | ||||||
| 208 | Carried | |||||
| DENMAN HOUSING ASSOCIATION - DENMAN GREEN AFFORDABLE HOUSING PROJECT | ||||||
| D. Arbour/E. Grieve: THAT the information presented by Simon Palmer, Denman Housing Association, regarding the housing project and request for a $100,000 grant from the Hornby/Denman Community Works Fund in order to move forward with necessary design and costing work required to make capital funding applications to BC Housing, CMHC and others be received. [Item] | ||||||
| Carried | ||||||
| D. Arbour/E. Grieve: THAT a late delegation request from Stephanie Slater, Denman Community Land Trust Association (DCLTA), regarding projects that DCLTA undertakes which support affordable housing, be approved. | ||||||
| 208 | Carried | |||||
| NOTE: In accordance with Bylaw No. 1 “Comox Valley Regional District Procedure Bylaw No. 1, 2008" the above resolution received two-thirds affirmative vote for approval. | ||||||
| DENMAN COMMUNITY LAND TRUST ASSOCIATION | ||||||
| D. Arbour/E. Grieve: THAT the information presented by Stephanie Slater, Denman Community Land Trust Association (DCLTA), regarding projects that DCLTA undertakes which support affordable housing be received. | ||||||
| 208 | Carried | |||||
| MANAGEMENT REPORT: | ||||||
| E. Grieve/D. Arbour: THAT the Electoral Areas Services Committee management report dated September, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| D. Arbour/A. Hamir: THAT the following items be received: | ||||||
| - Minutes of the Area B Advisory Planning Commission held August 16, 2022; [Item] | ||||||
| - Minutes of the Agricultural Advisory Planning Commission held August 18, 2022. [Item] | ||||||
| - Minutes of the Area A Advisory Planning Commission held September 6, 2022. [Item] | ||||||
| - Minutes of the Area C Advisory Planning Commission held September 8, 2022. [Item] | ||||||
| - Minutes of the Area B Advisory Planning Commission held September 13, 2022; and [Item] | ||||||
| - Minutes of the Agricultural Advisory Planning Commission held September 15, 2022. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA A - COMMERCIAL AND INDUSTRIAL (FORM AND CHARACTER) DEVELOPMENT PERMIT DP 15A 21 - 501 HOLIDAY ROAD (FANNY BAY RESORT INC.) | ||||||
| D. Arbour/A. Hamir: THAT the report dated September 14, 2022 regarding a Commercial and Industrial (Form and Character) Development Permit DP 15A 21 application for a campground with 51 sites, a caretaker residence, two cabins and several related buildings at 501 Holiday Road be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding a Commercial and Industrial (Form and Character) Development Permit DP 15A 21 - 501 Holiday Road (Fanny Bay Resort Inc.).
Rob Beckwermert, applicant, was in attendance. | ||||||
| E. Grieve/A. Hamir: THAT the Comox Valley Regional District Board approve a Commercial and Industrial (Form and Character) development permit (DP 15A 21 – Fanny Bay Resort Inc.) for the development of a campground containing 51 campsites, a caretaker residence, two cabins and several related buildings on property described as Lot B, District Lot 44 and of Lot 37-G, Section 2 and of Section 2-A, Nelson District, Plan 30021, PID 000-379-930;
AND FINALLY THAT subject to the receipt of a landscape security deposit of $126,250.00, the Corporate Legislative Officer be authorized to execute the development permit. | ||||||
| 208 and 213 | Carried | NAY: D. Arbour | ||||
| The committee recessed at 11:47 am and reconvened at 11:57 pm. | ||||||
| ELECTORAL AREA C - SITE SPECIFIC EXEMPTION TO FLOODPLAIN MANAGEMENT BYLAW - 8958 CLARKSON AVENUE (1249178 BC LTD.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 13, 2022 regarding a site specific exemption to the floodplain setback requirements outlined in the Floodplain Management Bylaw be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Policy and Planning Analyst, provided an overview of the report regarding Site Specific Exemption to Floodplain Management Bylaw 8958 Clarkson Avenue (1249178 BC Ltd.).
Don Cameron, applicant, was in attendance. | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” to permit the development of a tourist accommodation facility and related site works within the floodplain setback for the year 2100, on property described as Lot 1 (See EK131521), District Lot 221 and Part of the Bed of the Straight of Georgia, Comox District, Plan 32761, PID 023-611-464 (8958 Clarkson Avenue);
AND FINALLY THAT, as a condition of the site specific exemption to the Floodplain Management Bylaw, the property owners, at their expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Alex McBride, P. Eng., dated August 30, 2022, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event that any damage is caused by flooding or erosion. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - MOUNT WASHINGTON MIXED USE DEVELOPMENT PERMIT DP 28C 22 - LOT 1, STRATHCONA PARKWAY (SKY ISLANDS HOLDINGS ULC) | ||||||
| E. Grieve/D. Arbour: THAT the report dated September 14, 2022 regarding a Mount Washington Mixed Use Development Permit DP 28C 22 for a nine-lot subdivision proposal be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding a Mount Washington Mixed Use Development Permit DP 28C 22 for a nine-lot subdivision proposal.
Stuart Masterman, agent, and Jordan Anderson, owner, were in attendance. | ||||||
| E. Grieve/A. Hamir: THAT the Comox Valley Regional District Board approve Mount Washington Mixed Use Development Permit DP 28C 22 (Sky Islands Holdings ULC) for a nine lot subdivision for property described as Lot 1, Blocks 1450 and 1469, Comox District, Plan EPP45916, PID 029-745-381 (Lot 1 of Plan EPP45916, Strathcona Parkway);
AND FURTHER THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - CANCELLATION OF SUBDIVISION APPLICATION WITHIN AGRICULTURAL LAND RESERVE 6751 FARNHAM ROAD (FLYNN) | ||||||
| E. Grieve/D. Arbour: THAT the report dated September 14, 2022 regarding an applicant’s request to cancel a subdivision application within the Agricultural Land Reserve be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding the cancellation of a Subdivision Application within Agricultural Land Reserve 6751 Farnham Road (Flynn). | ||||||
| ELECTORAL AREA B - FARMLAND PROTECTION DEVELOPMENT PERMIT DP 5B 22 - 1269 WILKINSON ROAD (ALLEN) | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 14, 2022 regarding a Farmland Protection Development Permit DP 5B 22 to allow for the construction of an accessory building within 30.0 metres of a property within the Agricultural Land Reserve be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding Farmland Protection Development Permit 1269 Wilkinson Road (Allen).
Shaun Vincent, agent, was in attendance. | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board approve the Development Permit DP 5B 22 (Allen) to permit the construction of an accessory building within 30.0 metres of a property within the Agricultural Land Reserve described as Lot 1, District Lot 224, Comox District, Plan 20499, Except Parcel A (DD 26751W), PID 002-901-340 (1269 Wilkinson Road);
AND FINALLY THAT subject to the receipt of $16,425.00 security deposit, the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| SITE SPECIFIC AMENDMENT TO FLOODPLAIN MANAGEMENT BYLAW APPLICATION FR 2C 22 - 8772 DRIFTWOOD ROAD (MATHERS/ DESLAURIERS) | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 13, 2022 regarding a site specific amendment to the Floodplain Management Bylaw to reduce the minimum floodplain setback for a proposed single detached dwelling to 15 metres at 8772 Driftwood Road be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding Site Specific Amendment to Floodplain Management Bylaw Application FR 2C 22 – 8772 Driftwood Road (Mathers/ Deslauriers).
Lee Deslauriers, owner, was in attendance. | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board grant an exemption to Bylaw No. 600 being the “Floodplain Management Bylaw No. 600, 2020” to permit a proposed single detached dwelling to be sited at 15 metres from the present natural boundary of the Strait of Georgia (FR 2C 22, Mathers/ Deslauriers) on property described as Strata Lot 8, Sections 8 and 17, Township 5, Comox District, and Part of the Former Bed of the Strait of Georgia, Strata Plan VIS6179, Together with an Interest in the Common Property in Proportion to the Unit Entitlement of the Strata Lot as Shown on Form V, PID 026-920-069 (8772 Driftwood Road);
AND FINALLY THAT, as a condition of the site specific exemption to the Floodplain Management Bylaw, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Local Government Act (RSBC, 2015, c. 1), specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Tony Williamson, B.Sc., and Chris Hudec, M.A.Sc., P.Eng., of Lewkowich Engineering Associates Ltd.., dated July 25, 2022, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - FARMLAND PROTECTION DEVELOPMENT PERMIT DP 26C 22 -1525 SEAVIEW ROAD (HARDING) | ||||||
| E. Grieve/D. Arbour: THAT the report dated September 12, 2022 regarding Farmland Protection Development Permit DP 26C 22 to allow for the construction of a single detached dwelling and small accessory buildings within 30.0 metres of a property within the Agricultural Land Reserve be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. Maclean, Senior Planner, provided an overview of the report regarding Farmland Protection Development Permit DP 26C 22 -1525 Seaview Road (Harding).
Bob Harding, applicant, was in attendance. | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board approve the Development Permit DP 26C 22 (Harding) to permit the construction of a single detached dwelling and accessory buildings within 30.0 metres of a property within the Agricultural Land Reserve described as Lot O, Section 9, Township 5, Comox District, Plan 9520, PID 005-334-365 (1525 Seaview Road);
AND FINALLY THAT subject to the receipt of a $2,910.48 security deposit, the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| Prior to consideration of the following item, R. Dyson, Chief Administrative Officer, recused himself from the meeting at 12:43 pm due to a potential perceived conflict of interest in relation to his spouse's position as chair of the Agricultural Land Commission. | ||||||
| ELECTORAL AREA C - AGRICULTURAL LAND RESERVE NON - ADHERING RESIDENTIAL USE - 6821 FARNHAM ROAD (MICHAUD/ ARMSTRONG) | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 9, 2022 regarding an Agricultural Land Reserve application ALR 4C 22 to allow for an additional dwelling larger than 90 square metres at 6821 Farnham Road be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding an Agricultural Land Reserve Non - Adhering Residential Use application - 6821 Farnham Road (Michaud/ Armstrong).
Blake Michaud, applicant, was in attendance. | ||||||
| D. Arbour/E. Grieve: THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve (ALR) Non-Adhering Residential Use application ALR 4C 22 (Michaud/ Armstrong) concerning the conversion of an accessory building into an additional dwelling located on Lot 3, Section 7, Township 6 and Block 29, Comox District, Plan EPP4861, PID 028-362-411 (6821 Farnham Road);
AND FINALLY THAT the application ALR 4C 22 (Michaud/Armstrong) regarding a nonadhering residential use on a property within the ALR be forwarded to the Agricultural Land Commission for final consideration. | ||||||
| 208 and 213 | Carried | |||||
| R. Dyson, Chief Administrative Officer, returned to the meeting at 12:45 pm. | ||||||
| ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 2C 22 – FORBIDDEN PLATEAU ROAD (FRY/ HNATYSHYN/ GALBRAITH-HAMILTON) | ||||||
| E. Grieve/D. Arbour: THAT the report dated September 13, 2022 regarding an application to rezone a 20 hectare property on Forbidden Plateau Road to a zone that would enable its subdivision into four 4 hectare residential lots and a recommendation that the request be denied be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding the Proposed Zoning Bylaw Amendment – Forbidden Plateau Road (Fry/ Hnatyshyn/ Galbraith-Hamilton).
Sonja Hnatyshyn and Jim Fry, applicants, were in attendance. | ||||||
| E. Grieve/D. Arbour: THAT consideration of the proposed Zoning Bylaw Amendment RZ 2C 22 – Forbidden Plateau Road (Fry/ Hnatyshyn/ Galbraith-Hamilton) be referred until January 2023 in order to obtain a legal review and to consider fire protection options.
| ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 1C 22 - 7648 ISLAND HIGHWAY (EDGE GRAIN FOREST PRODUCTS LTD.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 9, 2022 regarding comments received from First Nations and external agencies, to recommend first and second readings of the proposed bylaw, and to authorize a public hearing be held be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding the Rezoning (Edge Grain Forest Products Ltd.). | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board give first and second reading to Bylaw No. 733, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10” which rezones properties known as That Part of District Lot 100, Comox District, Lying to the North of the Island Highway and to the West of Parcel A (DD 15057N), Except that Part in Plan 20383 (7648 Island Hwy.) from Commercial One (C-1) to Commercial One Exception 13 (CR-1-13);
AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), the Board schedule a public hearing for Bylaw No. 733, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 10” (RZ 1C 22, Edge Grain Forest Products Ltd.). | ||||||
| 208 and 213 | Carried | |||||
| The committee recessed at 1:20 pm and reconvened at 1:32 pm | ||||||
| OVERVIEW AND UPDATE ON AGRICULTURE RELATED INITIATIVES | ||||||
| D. Arbour/A. Hamir: THAT the report dated September 11, 2022 regarding an update on the Agricultural Coordinator, the Comox Valley Agricultural Plan, and the Food Hub project be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, and L. Kilpatrick, Economic Recovery and Community Resilience Coordinator, provided an overview of the report regarding an overview and update on agriculture related initiatives.
Niki Whittaker, Agricultural Coordinator, was in attendance, | ||||||
| MACAULAY ROAD ALTERNATIVE ACCESS | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 14, 2022 regarding a status update on the Macaulay Road access issue and direction on a future advocacy role be received. [Item] | ||||||
| 208 | Carried | |||||
| M. Zbarsky, Manager of Transit and Facilities, provided an overview of the report regarding a status update on the Macaulay Road access issue and direction on a future advocacy role. | ||||||
| D. Arbour/E. Grieve: THAT the Comox Valley Regional District Board send a letter to the Ministry of Transportation and Infrastructure requesting them to undertake and lead a review of the road network in the Macaulay area, with a focus on safety, mobility and reliability including secondary connectivity and active transportation, and subsequently consider implementation opportunities based on the findings of the review;
AND FURTHER THAT no further study work be pursued by Comox Valley Regional District on this matter at this time. AND FINALLY THAT a letter be sent from the Electoral Areas Services Committee to the Courtenay-Comox MLA and the Ministry of Transportation and Infrastructure advocating for a new roadway. | ||||||
| 208 | Carried | |||||
| BUILDING PERMIT PROCESS AND CURRENT REVIEW TIMELINES | ||||||
| D. Arbour/E. Grieve: THAT the report dated Sepember 8, 2022 regarding efficiencies within the service as well as ways to support the local building industry and property owners to navigate provincial and local requirements amidst the range of external factors that are currently challenging the building industry be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Mullaly, General Manager of Planning and Development Services, provided an overview of the report regarding the building permit process and current review timelines. | ||||||
| E. Grieve/D. Arbour: THAT the May 24, 2022 Comox Valley Regional District (CVRD) Board approved building services project be updated to reflect preliminary feedback received during the August 8, 2022 Electoral Areas Services Committee, including a focus on:
• Streamlining application and workflow processes, • Improving communications with the public, • Conducting outreach with the local building industry to support innovation and training (e.g. Energy Step Code), and increased awareness of the CVRD’s building permit application, review and inspection processes; and • Conducting a review of policies in other jurisdictions, including the Denman and Hornby Local Trust Areas. | ||||||
| 209 | Carried | |||||
| HOUSING SUPPORT OPPORTUNITIES ON HORNBY AND DENMAN ISLANDS | ||||||
| D. Arbour/A. Hamir: THAT the report dated September 16, 2022 regarding a study prepared to assist the Comox Valley Regional District in considering potential activities to support the development of affordable housing on Hornby and Denman Islands be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Martens, General Manager of Corporate Services, and M. DeWitt, Marcie DeWitt Consulting Services, presented an overview of the study prepared to assist the Comox Valley Regional District in considering potential activities to support the development of affordable housing on Hornby and Denman Islands. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the report attached as Appendix A, entitled Affordable Housing Support and Development Opportunities (on Denman and Hornby Islands), be referred to the board’s 2023 strategic planning process. | ||||||
| 208 | Carried | |||||
| Director Arbour left the meeting at 2:59 pm. | ||||||
| UBCM COMMUNITY EMERGENCY PREPAREDNESS FUND APPLICATION – FIRE DEPARTMENTS | ||||||
| E. Grieve/A. Hamir: THAT the report dated September 8, 2022 regarding an application to the Union of BC Municipalities (UBCM) for the Community Emergency Preparedness Fund (CEPF) grant program for Oyster River Fire Rescue, Merville Fire, Mt. Washington Fire, Union Bay Fire Rescue, Hornby Island Fire Rescue, Denman Island Fire Rescue and Fanny Bay Volunteer Fire Department for fire department equipment, training and upgrades to training grounds be received. [Item] | ||||||
| 209 | Carried | |||||
| B. Green, Fire Chief, Oyster River Fire Rescue, provided an overview of the report regarding the UBCM Community Emergency Preparedness Fund Application for fire departments. | ||||||
| E. Grieve/A. Hamir: THAT the board support an application to the Union of BC Municipalities Community Emergency Preparedness Fund for up to $210,000 for Oyster River Fire Rescue, Merville Fire, Mount Washington Fire, Union Bay Fire Rescue, Hornby Island Fire Rescue, Denman Island Fire Rescue and Fanny Bay Fire Department for fire department equipment, training and upgrades to training grounds, as outlined in Appendix A, attached to the staff report dated September 8, 2022. | ||||||
| 209 | Carried | |||||
| 2022 ELECTORAL AREAS ARTS AND CULTURE GRANT, ADDITIONAL RURAL COMMUNITY GRANT CONSIDERATION AND MERVILLE HALL REQUEST | ||||||
| E. Grieve/A. Hamir: THAT the report dated September 13, 2022 regarding the Electoral Areas Arts and Culture Grant applications and the additional Rural Community Grant applications submitted since April 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Manager of Financial Planning, provided an overview of the report regarding the Electoral Areas Arts and Culture Grant applications and the additional Rural Community Grant applications submitted since April 2022. | ||||||
| E. Grieve/A. Hamir: THAT a further allocation of $15,000 from the uncommitted BC Safe Restart Grant funds in the Puntledge North Community Facilities Support Service, function 676, be approved for distribution to assist the Merville Community Hall with the rising costs for a full septic system upgrade.
(This would leave $20,000 in uncommitted BC Safe Restart Grant funds remaining in the service for distribution to other community facilities.) | ||||||
| 207 | Carried | |||||
| E. Grieve/A. Hamir: THAT the Electoral Areas Arts and Culture Grant Service, function 615, provide $2,000 in conditional grant funding to The Alberni Project Society and a further $800 to the Comox Valley Writers Society.
(This would leave $2,200 in uncommitted grant funding remaining in 2022). | ||||||
| 209 | Carried | |||||
| E. Grieve/A. Hamir: THAT a 2022 Rural Community Grant be awarded in the amount of $1,500 to Macaulay Road and Area Neighbourhood Association from Area C. | ||||||
| Carried | ||||||
| E. Grieve/A. Hamir: THAT a 2022 Rural Community Grant be awarded in the amount of $2,500 to Scouts Canada Camp Gilwell - $500 from Area B and $2,000 from Area C. | ||||||
| 208 | Carried | |||||
| The committee recessed at 3:09 pm and reconvened at 3:14 pm.
Director Arbour was in attendance when the committee reconvened. | ||||||
| A. Hamir/D. Arbour: THAT a 2022 Rural Community Grant be awarded in the amount of $10,000 to Guardians of Mid-Island Estuaries Society - $3,333 from Area A, $3,333 from Area B and $2,000 from Area C. | ||||||
| 208 | Carried | NAY: E. Grieve | ||||
| UNION BAY WATER MASTER PLAN | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 15, 2022 regarding an overview of the Union Bay Water Master Plan be received. [Item] | ||||||
| 207 | Carried | |||||
| C. Leimert, Engineering Analyst, provided an overview of the Union Bay Water Master Plan. | ||||||
| D. Arbour/E. Grieve: THAT the Union Bay Water Local Service Area Water Master Plan, final report dated September 8, 2022 be received;
AND FURTHER THAT in line with the reports principal findings staff utilize existing resources to work towards increasing existing treatment capacity, reducing system leakage and engaging in discussions with Union Bay Estates towards expanding water treatment capacity; AND FINALLY THAT staff develop an implementation strategy for all recommended actions that includes analysis of timing, water rate implications and costs to be reflected in the 2023-2027 financial plan for the Union Bay Water Local Service Area. | ||||||
| 207 | Carried | |||||
| SEWER EXTENSION SOUTH - VALUE MANAGEMENT WORKSHOP | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 15, 2022 regarding a Sewer Extension South value management workshop for the Electoral Areas Services Committee’s consideration be received. [Item] | ||||||
| 208 | Carried | |||||
| V. Van Tongeren, Environmental Analyst, provided an overview of the report regarding a Sewer Extension South value management workshop. | ||||||
| UBCM CONVENTION FOLLOW MEETINGS FOLLOW UP | ||||||
| E. Grieve/A. Hamir: THAT the report dated September 16, 2022 regarding various meetings held during the 2022 Union of British Columbia Municipalities Convention be received. [Item] | ||||||
| 208 | Carried | |||||
| C. Wile, Senior Manager of Strategic Initiatives, provided an overview of the report regarding various meetings held during the 2022 Union of British Columbia Municipalities Convention. | ||||||
| COMMUNITY WORKS FUND STATUS REPORT - AUGUST 31, 2022 | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 15, 2022 regarding a Community Works Fund status report for the period ending August 31, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Manager of Financial Planning, provided an overview of the report regarding the Community Works Fund status report for the period ending August 31, 2022. | ||||||
| IN-CAMERA: | ||||||
| E. Grieve/D. Arbour: THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; and 90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality. | ||||||
| 208 | Carried | |||||
| Time: 3:51 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 3:59 pm | ||||||
| 208 | ||||||
| NEW BUSINESS: | ||||||
| E. Grieve/D. Arbour: THAT the committee revisit the Goose Spit Beach Fire Program for the 2023-2027 financial plan. | ||||||
| 209 | Carried | |||||
| TERMINATION: | ||||||
| A. Hamir/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 4:00 pm. | ||||||
| Confirmed by:
____________________________________ Arzeena Hamir Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |