CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
SEWAGE COMMISSION

Tuesday, September 20, 2022
Minutes of the meeting of the Sewage Commission held on September 20, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 1:00 pm.
 
 
MINUTES
     
 
Present:
Chair:D. HillianCity of Courtenay
Vice-Chair:M. SwiftTown of Comox
Members:K. GrantTown of Comox
 W. Cole-HamiltonCity of Courtenay
 W. MorinCity of Courtenay
Staff:R. DysonChief Administrative Officer
 J. WarrenDeputy Chief Administrative Officer
 M. RuttenGeneral Manager of Engineering Services
 J. MartensGeneral Manager of Corporate Services
 L. DennisManager of Legislative Services
 A. BaldwinLegislative Services Assistant
 
Absent:
Members:M. HargreavesCFB Comox
 S. McGowanTown of Comox
 
   
ATTENDANCE:
Director Hamir participated in discussion as per the policy "Electoral Area B Director Participation at Sewage Commission" approved by the Sewage Commission on November 5, 2019.
 
 
RECOGNITION OF TRADITIONAL TERRITORIES
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.
 
 
MANAGEMENT REPORT:
K. Grant/W. Cole-Hamilton: THAT the Sewage Commission management report dated September 2022 be received. [Item
 Carried
 
REPORTS:
COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE
 
 
K. Grant/W. Cole-Hamilton: THAT the minutes from the September 6, 2022 Comox Valley Sewage Management Advisory Committee be received. [Item
 Carried
 
STAGE 1 AND 2 LIQUID WASTE MANAGEMENT PLAN
 
 
K. Grant/W. Morin: THAT the report dated September 13, 2022 regarding the Stage 1 and 2 Liquid Waste Management Plan report, including the following appendices be received. [Item
 
 
Stage 1 and 2 Liquid Waste Management Plan [Item
 
 
- Appendix A (Advisory Committee Meeting Minutes, Community and First Nations Consultation); [Item
 
 
- Appendix B (Impacts and Costs of South Region Service Area); [Item
 
 
- Appendices C - F (CVWPCC Effluent Discharge Permit No. 5856; Contaminants of Emerging Concern in Wastewater; Microplastics in Wastewater; Viruses in Wastewater); [Item
 
 
- Appendix G (Stage 1 Wastewater Conveyance Options); [Item
 
 
- Appendix H (Stage 2 Wastewater Conveyance Feasibility Assessments); [Item
 
 
- Appendices I - M ( Stage 1 Wastewater Treatment Options; Stage 2 Wastewater Treatment Feasibility Assessments; Cape Lazo Outfall Assessment; Resource Recovery Options; Letters of Support); [Item
 
 
- Appendix N (Community Benefits Agreement). [Item
 Carried
 
Z. Berkey, Project Engineer - Water/Wastewater Capital Projects, provided an overview of the report regarding the Stage 1 and 2 Liquid Waste Management Plan (LWMP) report.
 
 
K. Grant/M. Swift: THAT the Stage 1 and 2 Liquid Waste Management Plan be approved in the form that is substantially compliant with Appendix A of the staff report dated September 13, 2022.
 Carried
 
TREATMENT TECHNOLOGIES OPTIONS ANALYSIS AS PART OF COMOX VALLEY WATER POLLUTION CONTROL CENTRE SITE MASTER PLANNING WORK AND VALUE MANAGEMENT WORKSHOP
 
 
K. Grant/M. Swift: THAT the report dated September 13, 2022 regarding the phase one assessment of wastewater treatment technologies completed as part of the Comox Valley Water Pollution Control Centre (CVWPCC) site master planning work and to recommend completion of a value management process be received. [Item
 Carried
 
Z. Berkey, Project Engineer - Water/Wastewater Capital Projects, provided an overview of the report regarding the phase one assessment of wastewater treatment technologies completed as part of the Comox Valley Water Pollution Control Centre (CVWPCC) site master planning work and to recommend completion of a value management process.
 
 
K. Grant/W. Cole-Hamilton: THAT based on the results of the treatment technologies review completed by AECOM and as presented within the report titled Evaluation of Process Options for Future Secondary Treatment Expansions, attached as Appendix A to the staff report dated September 13, 2022, the Comox Valley Water Pollution Control Centre continue to utilize conventional activated sludge treatment technology to achieve secondary treatment of all wastewater flows.
 Carried
 
K. Grant/W. Cole-Hamilton: THAT the 2022-2026 financial plan and capital expenditure program for the Comox Valley Sewerage Service, functions 335-338, be amended in the 2022 budget year by increasing Other Professional Fees expenses by $150,000, to be funded by a corresponding transfer from the Future Expenditure reserve for the service, for the completion of a value management process as part of the Comox Valley Water Pollution Control Centre site master planning work.
 Carried
 
COMOX VALLEY WATER POLLUTION CONTROL CENTRE WASTEWATER TESTING
 
 
K. Grant/M. Swift: THAT the report dated September 13, 2022 regarding a collaboration with the Ministry of Health for testing of wastewater at the Comox Valley Water Pollution Control Centre be received. [Item
 Carried
 
K. La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the report regarding a collaboration with the Ministry of Health for testing of wastewater at the Comox Valley Water Pollution Control Centre.
 
 
SEWER SYSTEM CONVEYANCE PROJECT - TRAFFIC MANAGEMENT STRATEGY UPDATE
 
 
K. Grant/M. Swift: THAT the report dated September 15, 2022 regarding an update on the traffic management strategy and stakeholder consultation to address traffic impacts as part of the Sewer System Conveyance Project be received. [Item
 Carried
 
K. La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the report regarding an update on the traffic management strategy and stakeholder consultation to address traffic impacts as part of the Sewer System Conveyance Project.
 
 
COMOX VALLEY SEWER CONVEYANCE PROJECT - DASHBOARD
 
 
W. Cole-Hamilton/M. Swift: THAT the Comox Valley Sewer Conveyance Project dashboard for September 2022 be received. [Item
 Carried
 
K. La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the Comox Valley Sewer Conveyance Project dashboard for September 2022.
 
 
K’ÓMOKS FIRST NATION COMMUNITY BENEFIT AGREEMENT AMENDMENT
 
 
K. Grant/W. Cole-Hamilton: THAT the report dated September 15, 2022 regarding a draft agreement between the Comox Valley Regional District (CVRD) and K’ómoks First Nation (K’ómoks) to convert the Community Benefit Agreement (CBA) approved in December 2020 into two agreements be received. [Item
 Carried
 
K. La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the draft agreement between the Comox Valley Regional District (CVRD) and K’ómoks First Nation (K’ómoks) to convert the Community Benefit Agreement (CBA) approved in December 2020 into two agreements.

Peter Johnson, Stewart McDannold Stuart, was in attendance.
 
 
K. Grant/W. Morin: THAT the Comox Valley Regional District and K’ómoks Agreement to Amend the Community Benefit Agreement be approved in the form that is substantially compliant with Appendix A to the staff report dated September 15, 2022.
 Carried
 
TERMINATION:
K. Grant/W. Cole-Hamilton: THAT the meeting terminate.
 Carried
 
Time: 2:06 pm.
 
 
 Confirmed by:

____________________________________
Doug Hillian
Chair
 
Certified Correct:


____________________________________
Lisa Dennis
Manager of Legislative Services
 
Recorded By:

____________________________________
Antoinette Baldwin
Recording Secretary

These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___.
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