 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, December 20, 2022 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on December 20, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:01 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | W. Cole-Hamilton | City of Courtenay |
| Directors: | R. Hardy | Lazo North (Area B) |
| D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| W. Morin | City of Courtenay | |
| J. Kerr | Town of Comox | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| L. Wiwcharuk | Chief Financial Officer | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| M. Rutten | General Manager of Engineering Services | |
| A. Mullaly | General Manager of Planning and Development | |
| L. Dennis | Manager of Legislative Services | |
| IN-CAMERA MEETING: | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
(c) labour relations or other employee relations; (k) negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the board, could reasonably be expected to harm the interests of the municipality if they were held in public; (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98. | ||||||
| 208 | Carried | |||||
| RISE AND REPORT: | ||||||
| The Board rose from its in-camera session at 3:45 pm and the open meeting resumed at 4:01 pm. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following Call to Action from the Truth and Reconciliation Commission of Canada: Calls to Action report:
Call to Action 15 - Language and Culture: We call upon the federal government to appoint, in consultation with Aboriginal groups, an Aboriginal Languages Commissioner. The commissioner should help promote Aboriginal languages and report on the adequacy of federal funding of Aboriginal-languages initiatives. | ||||||
| ADOPTION OF MINUTES: | ||||||
| K. Grant/M. McCollum: THAT the Comox Valley Regional District Board minutes dated December 6, 2022 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| BLACK CREEK – OYSTER BAY SERVICES COMMITTEE – DECEMBER 5, 2022 | ||||||
| K. Grant/M. McCollum: THAT the Black Creek – Oyster Bay Services Committee minutes dated December 5, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREAS SERVICES COMMITTEE – DECEMBER 5, 2022 | ||||||
| E. Grieve/D. Hillian: THAT the Electoral Areas Services Committee minutes dated December 5, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| W. Cole-Hamilton/K. Grant: THAT the Comox Valley Regional District Board approve a Commercial and Industrial (Form and Character) development permit (DP 15A 21 – Fanny Bay Resort Inc.) for the development of a campground containing 51 campsites, a caretaker residence, two cabins and several related buildings on property described as Lot B, District Lot 44 and of Lot 37-G, Section 2 and of Section 2-A, Nelson District, Plan 30021, PID 000-379-930;
AND FINALLY THAT subject to the receipt of a landscape security deposit of $133,750.00, the Corporate Legislative Officer be authorized to execute the development permit. | ||||||
| 208 and 213 | Carried | |||||
| E. Grieve/K. Grant: THAT the Board approve, in principle and subject to the 2023 financial planning process, a commitment to provide a capital contribution to the Beulah Creek Village Project and the Denman Green Project as a signal to the affordable housing sector and other prospective investment partners, and direct staff to report back with detailed recommendations. | ||||||
| 207 | Carried | |||||
| K. Grant/D. Hillian: THAT with respect to Bylaw No. 232 being “Denman Island Economic Development Service Establishment Bylaw No. 232, 2012” and Bylaw No. 3005 being “Denman – Hornby Islands Economic Development Service Establishment Bylaw No. 3005, 2007”, the Board affirms the provision of capital funding for affordable housing initiatives as a permitted activity within the purpose of each service. | ||||||
| 207 | Carried | |||||
| D. Arbour/K. Grant: THAT the 2022-2026 financial plan and capital expenditure program for the Royston Water Local Service Area, function 312, be amended to include an increase in water infrastructure expenses of $135,000 for the completion of the Minto Road water main replacement project. | ||||||
| 207 | Carried | |||||
| COMOX VALLEY SEWAGE COMMISSION – DECEMBER 6, 2022 | ||||||
| D. Hillian/M. McCollum: THAT the Sewage Commission minutes dated December 6, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Hillian/K. Grant: THAT Bylaw No. 71, being the “Comox Valley Sewerage Service Regulation, Fees and Charges Bylaw No. 71, 2020,” be amended to update septage tipping rates for 2023-2025, update SkyRocket volumetric rates and remove the lowest volumetric rate for SkyRocket per the redline version attached as Appendix A to the staff report dated December 1, 2022. | ||||||
| 209 | Carried | |||||
| COMOX VALLEY WATER COMMITTEE - DECEMBER 6, 2022 | ||||||
| E. Grieve/W. Morin: THAT the Water Committee minutes dated December 6, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| REGIONAL PARKS AND TRAILS COMMITTEE – DECEMBER 6, 2022 | ||||||
| K. Grant/D. Arbour: THAT the Regional Parks and Trails Committee minutes dated December 6, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY RECREATION COMMISSION - DECEMBER 6, 2022 | ||||||
| W. Cole-Hamilton/D. Arbour: THAT the Recreation Commission minutes dated December 6, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| COMMITTEE OF THE WHOLE - DECEMBER 13, 2022 | ||||||
| E. Grieve/W. Cole-Hamilton: THAT the Committee of the Whole minutes dated December 13, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREAS SERVICES COMMITTEE - DECEMBER 19, 2022 | ||||||
| D. Arbour/K. Grant: THAT the addendum be considered and the following items of correspondence received: | ||||||
| 208 and 213 | ||||||
| - Correspondence dated December 19, 2022 from Guy Pollard, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson); [Item] | ||||||
| - Correspondence dated December 19, 2022 from Robin and Sharon, Valley Self Storage, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson); [Item] | ||||||
| - Correspondence dated December 20, 2022 from Deb Atwood, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson); [Item] | ||||||
| - Correspondence dated December 20, 2022 from Holly Francis, 1759 Ryan Road East, and Hugh and Marlene Park, 1783 Ryan Road East, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson). [Item] | ||||||
| Carried | ||||||
| D. Arbour/D. Hillian: THAT the Comox Valley Regional District Board approve issuance of a Temporary Use Permit (TUP 1B 22) for a term of three years to permit a commercial recycling and bottle depot on property described as Lot 1, District Lot 229, Comox District, Plan 38888, PID 000-015-024 (1729 Ryan Road East);
AND FINALLY THAT the Board authorize the Corporate Legislative Officer to execute the Temporary Use Permit once the applicant has: 1. provided a written acknowledgement that the applicant has read, understood and agreed to the conditions of the permit; and 2. obtained a building permit(s) for the “bottle depot” and “site office” buildings as shown on the site layout prepared by McElhanney, dated September 20, 2022. | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/K. Grant: THAT an additional Rural Community Grant for 2022 be awarded in the amount of $10,000 to the Hornby Island Community School Parent Advisory Council from Hornby Island, Function 124. | ||||||
| 208 | Carried | |||||
| ORIENTATION: TRANSIT SERVICE | ||||||
| Chair Ketler left the meeting at 4:30 pm and Vice-Chair Cole-Hamilton assumed the role of presiding member. | ||||||
| Director Arbour left the meeting at 5:03 pm. | ||||||
| D. Arbour/K. Grant: THAT the presentation from M. Zbarsky, Manager of Transit and Sustainability, regarding the Transit Service be received. [Item] | ||||||
| 209 | Carried | |||||
| ORIENTATION: HOMELESSNESS SUPPORTS SERVICE AND EMERGENCY SHELTER AND SUPPORTIVE HOUSING LAND ACQUISITION SERVICE | ||||||
| K. Grant/M. McCollum: THAT the presentation from A. Mullaly, General Manager of Planning and Development, regarding the Homelessness Supports Service and the Emergency Shelter and Supportive Housing Land Acquisition Service be received. [Item] | ||||||
| 209 | Carried | |||||
| ORIENTATION - COMOX VALLEY EMERGENCY PROGRAM SERVICE | ||||||
| E. Grieve/D. Hillian: THAT the presentation from H. Siemens, Manager of Emergency Programs, regarding the Comox Valley Emergency Program Service be received. | ||||||
| 209 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| D. Hillian/W. Morin: THAT Bylaw No. 739 being “Comox Valley Sewerage Service Regulation, Fees and Charges Bylaw No. 71, 2010, Amendment No. 3” be given first and second readings concurrently. [Item] | ||||||
| 209 | Carried | |||||
| E. Grieve/K. Grant: THAT Bylaw No. 739 being "Comox Valley Sewerage Service Regulation, Fees and Charges Bylaw No. 71, 2010, Amendment No. 3" be read a third time. | ||||||
| 209 | Carried | |||||
| NEW BUSINESS: | ||||||
| D. Hillian/M. McCollum: THAT a board consider an item under New Business in regards to sending a letter to the new Minister of Municipal Affairs requesting a meeting. | ||||||
| 208 | Carried | |||||
| D. Hillian/W. Morin: WHEREAS there is a new provincial Minister of Municipal Affairs, the Honourable Anne Kang, who has written to local governments inviting engagement; and
WHEREAS the Comox Valley Regional District (CVRD) has pressing issues requiring provincial investment and engagement; THEREFORE be it resolved that the CVRD request a meeting with Minister Kang, either through an invitation for her to visit the Comox Valley or by way of a CVRD delegation to Victoria, to include a representative of the Electoral Areas. | ||||||
| 208 | Carried | |||||
| TERMINATION: | ||||||
| K. Grant/W. Morin: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 5:58 pm. | ||||||
| Confirmed this _______ day of ______ 20___: ____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Lisa Dennis Manager of Legislative Services |