 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, December 19, 2022 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on December 19, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| R. Hardy | Lazo North (Area B) | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| L. Wiwcharuk | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| PRESIDING MEMBER: | ||||||
| In accordance with the Terms of Reference, the election of the chair and vice-chair shall occur at the first meeting in 2023. As the elected vice-chair for 2022, Director Grieve served as the presiding member for this meeting. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Vice-Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| MANAGEMENT REPORT: | ||||||
| D. Arbour/R. Hardy: THAT the Electoral Areas Services Committee management report dated December 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| 2022 ADDITIONAL RURAL COMMUNITY GRANT CONSIDERATION HORNBY ISLAND COMMUNITY SCHOOL PARENT ADVISORY COUNCIL | ||||||
| D. Arbour/R. Hardy: THAT the report dated December 15, 2022 regarding an additional Rural Community Grant application received on November 22, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, provided an overview of the report regarding an additional Rural Community Grant application received on November 22, 2022. | ||||||
| D. Arbour/R. Hardy: THAT an additional Rural Community Grant for 2022 be awarded in the amount of $10,000 to the Hornby Island Community School Parent Advisory Council from Hornby Island, Function 124. | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA B - TEMPORARY USE PERMIT APPLICATION TUP 1B 22 - 1729 RYAN ROAD EAST (ANDERSON) | ||||||
| D. Arbour/R. Hardy: THAT the report dated December 15, 2022 regarding a Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson) for a term of three years to permit a commercial recycling and bottle depot be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding a Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson).
James Rim, applicant and Andy Gaylor, applicant's agent, were in attendance. | ||||||
| D. Arbour/R. Hardy: THAT the addendum be considered. | ||||||
| 208 | Carried | |||||
| D. Arbour/R. Hardy: THAT the following items of correspondence be received: | ||||||
| - Correspondence dated December 15, 2022 from the Manager at Low Cost Storage, adjacent neighbour, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson). [Item] | ||||||
| - Correspondence dated December 15, 2022 from Liz Dell, Fortis BC, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson). [Item] | ||||||
| - Correspondence dated December 15, 2022 from Mike Hendren, 484 Lazo Road, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson). [Item] | ||||||
| - Correspondence dated December 18, 2022 from Barb Greene, adjacent neighbour, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson). [Item] | ||||||
| - Correspondence dated December 17, 2022 from Kent Sharkey, adjacent neighbour, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson). [Item] | ||||||
| - Correspondence dated December 17, 2022 from Margaret Simon, adjacent neighbour, regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson). [Item] | ||||||
| 208 and 213 | Carried | |||||
| There were no comments from the public at the meeting regarding Temporary Use Permit TUP 1B 22 - 1729 Ryan Road East (Anderson). | ||||||
| D. Arbour/R. Hardy: THAT the Comox Valley Regional District Board approve issuance of a Temporary Use Permit (TUP 1B 22) for a term of three years to permit a commercial recycling and bottle depot on property described as Lot 1, District Lot 229, Comox District, Plan 38888, PID 000-015-024 (1729 Ryan Road East);
AND FINALLY THAT the Board authorize the Corporate Legislative Officer to execute the Temporary Use Permit once the applicant has: 1. provided a written acknowledgement that the applicant has read, understood and agreed to the conditions of the permit; and 2. obtained a building permit(s) for the “bottle depot” and “site office” buildings as shown on the site layout prepared by McElhanney, dated September 20, 2022. | ||||||
| 208 and 213 | Carried | |||||
| ORIENTATION: COMOX VALLEY LOCAL FIRE SERVICES | ||||||
| D. Arbour/R. Hardy: THAT the information presented by Bruce Green, Fire Chief, Oyster River Fire Rescue, regarding the Comox Valley local fire protection services be received. [Item] | ||||||
| 209 | Carried | |||||
| ORIENTATION: COMOX VALLEY ELECTORAL AREA PARKS SERVICES | ||||||
| D. Arbour/R. Hardy: THAT the information presented by M. Harrison, Manager of Parks, regarding the Comox Valley Electoral Area parks services be received. [Item] | ||||||
| 209 | Carried | |||||
| ORIENTATION: LOCAL WATER SERVICES | ||||||
| D. Arbour/R. Hardy: THAT the information presented by K. La Rose, Senior Manager of Water/Wastewater Services, regarding the Comox Valley local water services be received. [Item] | ||||||
| 209 | Carried | |||||
| The committee recessed at 11:36 am and reconvened at 11:43 am. | ||||||
| ORIENTATION: RURAL COMMUNITY GRANT SERVICE | ||||||
| D. Arbour/R. Hardy: THAT the information presented by D. DeMarzo, General Manager of Community Services, regarding the Rural Community Grant Service be received. [Item] | ||||||
| 209 | Carried | |||||
| ORIENTATION: COMMUNITY FACILITIES | ||||||
| D. Arbour/R. Hardy: THAT the information presented by D. DeMarzo, General Manager of Community Services, regarding the Comox Valley community facilities services be received. [Item] | ||||||
| 209 | Carried | |||||
| ORIENTATION: LIQUID WASTE MANAGEMENT | ||||||
| D. Arbour/R. Hardy: THAT the information presented by D. Monteith, Manager of Liquid Waste Planning, regarding the Liquid Waste Management Service be received. [Item] | ||||||
| 209 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/R. Hardy: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 12:18 pm. | ||||||
| Confirmed by: ____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |