 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, February 13, 2023 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on February 13, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | R. Hardy | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| L. Wiwcharuk | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| DELEGATIONS: | ||||||
| KUS KUS SUM PROJECT | ||||||
| D. Arbour/E. Grieve: THAT the information presented by Caitlin Pierzchalski , Project Watershed, regarding the Kus-kus-sum project; a work plan for the 2023/2024 fiscal year; final steps of the restoration of the site; and an overview of confirmed future plans for the site, monitoring efforts, and land transfer and their request for funding be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY ARTS | ||||||
| D. Arbour/E. Grieve: THAT the information presented by Jennifer Casey and Juliana Bedoya, Comox Valley Arts, regarding their programs and plans for 2023 and their request for an additional $5,000 grant to support ongoing and expanding regional work be received. [Item] | ||||||
| 208 | Carried | |||||
| MANAGEMENT REPORT: | ||||||
| D. Arbour/E. Grieve: THAT the Electoral Areas Services Committee management report dated February, 2023 be received. [Item] | ||||||
| 208 | Carried | |||||
| PUBLIC INUT - 2023-2027 FINANCIAL PLAN | ||||||
| D. Arbour/E. Grieve: THAT the correspondence dated January 27, 2023 and information provided by R. Dyson, Chief Administrative Officer, regarding public input on the 2023-2027 proposed financial plan be received. [Item] | ||||||
| 208 | Carried | |||||
| Members of the public may submit comments, questions, or feedback on the 2023-2027 proposed financial plan here: www.comoxvalleyrd.ca/budgetinquiries. | ||||||
| REPORTS: | ||||||
| ELECTORAL AREA B - ZONING BYLAW AMENDMENT RZ 1B 21 – 1334 AND 1338 HUDSON ROAD (MCQUEEN) | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 8, 2023 regarding comments received from First Nations and external agencies, and to recommend first and second reading to draft Bylaw No. 740, to use Section 514 of the Local Government Act (RSBC, 2015, c. 1) (LGA), to subdivide the subject property, and to authorize that a public hearing be held for the rezoning application RZ1B21 - 1334 and 1338 Hudson Road (McQueen) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding Zoning Bylaw Amendment RZ 1B 21 - 1334 and 1338 Hudson Road (McQueen).
Donald and Sean McQueen, applicants, were in attendance. | ||||||
| E. Grieve/D. Arbour: THAT the Board give first and second reading to Bylaw No. 740, being the “Rural Comox Valley Zoning Bylaw, 2019, Amendment No. 11” which rezones Lot 2, District Lot 205, Comox District, Plan VIP52063, PID 017-168-309 (1334 and 1338 Hudson Road, McQueen) from Country Residential One to Residential One Exception 14, to use Section 514 of the Local Government Act (RSBC, 2015, c. 1) to enable a two-lot subdivision;
AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), the Board schedule a statutory public hearing for Bylaw No. 740, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 11”. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - REZONING APPLICATION RZ 1C 21 – 3745 PIERCY ROAD (BLACKBURN/ STEWART) | ||||||
| E. Grieve/D. Arbour: THAT the report dated January 26, 2023 regarding comments received from First Nations and external agencies, to recommend first and second readings of the proposed bylaw, and authorize a public hearing be held for Rezoning Application RZ 1C 21 - 3745 Piercy Road (Blackburn/Stewart) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Policy and Planning Analyst, provided an overview of the report regarding Rezoning Application RZ 1C 21 - 3745 Piercy Road (Blackburn/Stewart). | ||||||
| E. Grieve/D. Arbour: THAT the Comox Valley Regional District Board give first and second reading to Bylaw No. 741, being the “Rural Comox Valley Zoning Bylaw No. 520, 2014, Amendment No. 12,” which will rezone Lot 5, Section 15, Township 9, Comox District, Plan 22025, PID 003-378-802 (3745 Piercy Road) from Rural Eight to Rural Eight Exception 13 in order to enable the use of Section 514 of the Local Government Act (RSBC, 2015, c. 1), which is Subdivision to Provide Residence for a Relative;
AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1) , the Board schedule a public hearing for Bylaw No. 741, being the “Rural Comox Valley Zoning Bylaw No. 520, 2014, Amendment No. 12” (RZ 1C 21). | ||||||
| 208 and 213 | Carried | |||||
| UBCM GRANT FUNDING APPLICATION DYKE ROAD PARK GREEN SHORES® DEMONSTRATION PROJECT | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 8, 2023 regarding an overview of the Dyke Road Park Redevelopment Project and request for support to pursue funding for the project through the Union of BC Municipalities’ Community Emergency Preparedness Fund be received. [Item] | ||||||
| 209 | Carried | |||||
| D. Thiessen, Policy and Planning Analyst, presented information regarding the Dyke Road Park Redevelopment Project and request for support to pursue funding for the project through the Union of BC Municipalities’ Community Emergency Preparedness Fund. [Item] | ||||||
| D. Arbour/E. Grieve: THAT staff be authorized to submit a grant application to the 2023 intake of Union of BC Municipalities Community Emergency Preparedness Fund Disaster Risk Reduction – Climate Action grant opportunity to construct the Dyke Road Park Green Shores® Demonstration Project;
AND FURTHER THAT should the application be successful, the Board support the proposed activities that includes grant management by staff. | ||||||
| 209 | Carried | |||||
| ELECTORAL AREA ENGAGEMENT STRATEGY: ADDITIONAL OPTIONS | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 9, 2023 regarding additional options and costs in support of electoral area engagement in 2023 be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Steel, Manager of Communications and Engagement, provided an overview of the report regarding additional options and costs in support of electoral area engagement in 2023. | ||||||
| D. Arbour/E. Grieve: THAT the electoral area public engagement in 2023 proceed as outlined in option A of the staff report dated February 9, 2023. | ||||||
| 208 | Carried | |||||
| The committee recessed at 11:13 am and reconvened at 11:19 am. | ||||||
| 2023-2027 PROPOSED FINANCIAL PLAN - BUDGET PRESENTATIONS | ||||||
| E. Grieve/D. Arbour: THAT the information presented by K. Douville, Manager of Financial Planning, regarding the 2023-2027 financial planning items be received. | ||||||
| 208 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - ELECTORAL AREAS EXPENDITURE AND ELECTION SERVICES, FUNCTION 130 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 8, 2023 regarding the 2023–2027 proposed financial plan for Electoral Areas Expenditure and Election Services, function 130, including sub-function 131, be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Manager of Financial Planning, presented information regarding the 2023–2027 proposed financial plan for Electoral Areas Expenditure and Election Services, function 130, including sub-function 131. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the 2023–2027 proposed financial plan for Electoral Areas Expenditure and Election Services, functions 130 (including sub-function 131), be approved. | ||||||
| D. Arbour/E. Grieve: THAT the motion be amended to reflect a reduction in public relations costs of $50,000 in the recommended 2023 – 2027 financial plan for the service related to the electoral area community engagement program. | ||||||
| Carried | ||||||
| The vote was taken on main the motion, as amended, as follows: | ||||||
| THAT the proposed 2023 – 2027 financial plan for the Electoral Areas Expenditure and Elections service, function 130, be approved subject to a reduction in public relations costs of $50,000 being reflected in the recommended 2023 – 2027 financial plan for the service, related to the electoral area community engagement program. | ||||||
| Carried | ||||||
| 2023-2027 FINANCIAL PLAN - DENMAN AND HORNBY ISLANDS INTERNET CONTRIBUTION SERVICE, FUNCTION 560 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 8, 2023 regarding the proposed 2023–2027 operating financial plan for the Denman and Hornby Islands High Speed Internet Contribution Service, function 560 be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Warren, Deputy Chief Administrative Officer, provided an overview of the report regarding the proposed 2023–2027 operating financial plan for the Denman and Hornby Islands High Speed Internet Contribution Service, function 560. | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2023–2027 operating financial plan for the Denman and Hornby Islands High Speed Internet Contribution Service, function 560, be approved. | ||||||
| 207 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - JACKSON DRIVE SEWER SERVICE, FUNCTION 330 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 8, 2023 regarding the proposed 2023–2027 operating financial plan and the 2023-2032 proposed capital plan for Jackson Drive Sewer Service, function 330 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2023–2027 operating financial plan and the 2023-2032 proposed capital plan for Jackson Drive Sewer Service, function 330. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2023-2027 operating financial plan and the 2023-2032 capital plan for the Jackson Drive Sewer Service, function 330, be approved. | ||||||
| 207 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - KING COHO SEWER SERVICE, FUNCTION 331 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 8, 2023 regarding the proposed 2023–2027 operating financial plan and the 2023-2032 proposed capital plan for the King Coho Wastewater Service, function 331 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2023–2027 operating financial plan and the 2023-2032 proposed capital plan for the King Coho Wastewater Service, function 331. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2023-2027 operating financial plan and the 2023-2032 capital plan for the King Coho Wastewater Service, function 331, be approved;
AND THAT the Board consider adoption of Bylaw No. 746 being “King Coho Wastewater Service Parcel Tax Bylaw No. 563, 2018, Amendment No. 4” as attached to the staff report dated February 8, 2023; AND FURTHER THAT the newsletter attached to the staff report dated February 8, 2023 be sent to participants of the King Coho Wastewater Service following approval of the proposed 2023-2027 operating financial plan. | ||||||
| 207 | ||||||
| 2023-2027 FINANCIAL PLAN - COURTENAY FLATS DRAINAGE, FUNCTION 791 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 8, 2023 regarding the proposed 2023-2027 operating financial plan and the 2023-2032 proposed capital plan for Courtenay Flats Drainage Service, function 791 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2023-2027 operating financial plan and the 2023-2032 proposed capital plan for Courtenay Flats Drainage Service, function 791. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2023-2027 operating financial plan and the 2023-2032 capital plan for the Courtenay Flats Drainage Service, function 791, be approved. | ||||||
| 207 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - LIQUID WASTE MANAGEMENT PLANNING SERVICE, FUNCTION 340 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 8, 2023 regarding the proposed 2023-2027 operating financial plan for the Liquid Waste Management Planning Service, function 340 be received. [Item] | ||||||
| 209 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, presented information regarding the proposed 2023-2027 operating financial plan for the Liquid Waste Management Planning Service, function 340. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2023-2027 financial plan for Liquid Waste Management Planning Service, function 340, be approved;
AND FURTHER THAT a transfer from the future expenditure reserve to operating in the amount of $155,000 be included in the recommended financial plan for the service to support ongoing professional fees associated with the Sewer Extension South Liquid Waste Management Plan Addendum. | ||||||
| 209 | Carried | |||||
| The committee recessed at 12:15 pm and reconvened at 12:26 pm. | ||||||
| 2023-2027 FINANCIAL PLAN - DENMAN ISLAND WATER LOCAL SERVICE AREA, FUNCTION 307 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 8, 2023 regarding the proposed 2023-2027 financial plan for the Denman Island Water Local Service Area, function 307 be received. [Item] | ||||||
| 207 | Carried | |||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented information regarding the proposed 2023-2027 financial plan for the Denman Island Water Local Service Area, function 307. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2023-2027 financial plan for the Denman Island Water Local Service Area, function 307, be approved. | ||||||
| 207 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - GRAHAM LAKE WATER LOCAL SERVICE AREA, FUNCTION 310 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 10, 2023 regarding the proposed 2023-2027 financial plan for Graham Lake Water Local Service Area, functions 310 be received. [Item] | ||||||
| 207 | Carried | |||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented information regarding the proposed 2023-2027 financial plan for Graham Lake Water Local Service Area, functions 310. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2023-2027 operating financial plan and the 2023-2032 capital financial plan for the Graham Lake Water Local Service Area, functions 310, be referred to the February 27, 2023 Electoral Areas Services Committee to enable staff to investigate further options/alternatives to reduce the financial impact on system users. | ||||||
| 207 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - HORNBY ISLAND REFUSE DISPOSAL SERVICE, FUNCTION 360 | ||||||
| D. Arbour/E. Grieve: THAT the report dated February 9, 2023 regarding the 2023-2027 financial plan and work plan highlights for the Hornby Island Refuse Disposal Service, function 360 be received. [Item] | ||||||
| 207 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, presented information regarding the 2023-2027 financial plan and work plan highlights for the Hornby Island Refuse Disposal Service, function 360. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2023-2027 financial plan for the Hornby Island Refuse Disposal Service, function 360, be approved. | ||||||
| 207 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - DENMAN ISLAND GARBAGE COLLECTION SERVICE, FUNCTION 362 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 9, 2023 regarding the proposed 2023–2027 operating financial plan and the 2023-2032 for Denman Island Garbage Collection Service, function 362 be received. [Item] | ||||||
| 207 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, presented information regarding the proposed 2023–2027 operating financial plan and the 2023-2032 for Denman Island Garbage Collection Service, function 362. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2023–2027 financial plan for the Denman Island Garbage Collection Service, function 362, be approved subject to maintaining the current requisition amount. | ||||||
| 207 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - ROYSTON GARBAGE COLLECTION SERVICE, FUNCTION 366 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 9, 2023 regarding the proposed 2023–2027 operating financial plan and work plan highlights for the Royston Garbage Collection Service, function 366 be received. [Item] | ||||||
| 207 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, presented information regarding the proposed 2023–2027 operating financial plan and work plan highlights for the Royston Garbage Collection Service, function 366. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2023-2027 financial plan for the Royston garbage and recycling curbside collection service, function 366, be approved. | ||||||
| 207 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - HORNBY COMFORT STATION SERVICE, FUNCTION 688 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 10, 2023 regarding the proposed 2023–2027 operating financial plan for the Hornby Island Comfort Station Service, function 688 be received. [Item] | ||||||
| 207 | Carried | |||||
| M. Harrison, Manager of Parks, provided an overview of the report regarding the proposed 2023–2027 operating financial plan for the Hornby Island Comfort Station Service, function 688. | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2023–2027 operating financial plan for the Hornby Island Comfort Station service, function 688 be approved.
AND THAT a commitment of $20,000 of the defined portion of Electoral Area A (Denman / Hornby Islands) Community Works Funds be included in the 2023–2027 recommended operating financial plan for the Hornby Island Comfort Station service, function 688, to support the Little Tribune Bay comfort station replacement project on Hornby Island; AND FURTHER THAT the recommended 2023–2027 operating financial plan for the Hornby Island Comfort Station Service, function 688, reflect a reduction in the annual tax requisition from $38,000 to $27,500 in each of the five years of the financial plan. | ||||||
| 207 | Carried | |||||
| 2023-2027 FINANCIAL PLAN - DENMAN ISLAND ECONOMIC DEVELOPMENT SERVICE, FUNCTION 555 AND HORNBY ISLAND ECONOMIC DEVELOPMENT SERVICE, FUNCTION 556 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 10, 2023 regarding the proposed 2023-2027 financial plan and work plan highlights for the Denman Island Economic Development Service, function 555, and the Hornby Island Economic Development Service, function 556 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented information regarding he proposed 2023-2027 financial plan and work plan highlights for the Denman Island Economic Development Service, function 555, and the Hornby Island Economic Development Service, function 556. | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2023–2027 financial plan for the Denman Island Economic Development Service, function 555, be approved;
AND THAT the 2023–2027 recommended financial plan for the Denman Island Economic Development service, function 555, include an increase in the 2023 tax requisition of $100,000 for the purpose of a capital contribution to the Denman Green Project. | ||||||
| 207 | Carried | |||||
| Prior to considering the Hornby Island Economic Development Service, Director Arbour recused himself from the meeting at 1:51 pm, declaring a potential conflict of interest due to business relations with the Hornby Island Community Economic Enhancement Corporation. | ||||||
| E. Grieve/R. Hardy: THAT the proposed 2022–2026 financial plan for Hornby Island Economic Development Service, function 556, be approved. | ||||||
| 207 | Carried | |||||
| E. Grieve/R. Hardy: THAT the 2023–2027 recommended financial plan for the Hornby Island Economic Development service, function 556, include an increase in the 2023 tax requisition of $100,000, for the purpose of a capital contribution to the Beulah Creek Village Project. | ||||||
| 207 | Carried | |||||
| Director Arbour returned to the meeting at 1:52 pm. | ||||||
| 2023-2027 FINANCIAL PLAN - ELECTORAL AREAS ARTS AND CULTURE GRANT SERVICE, FUNCTION 615 | ||||||
| E. Grieve/D. Arbour: THAT the report dated February 9, 2023 regarding the 2023-2027 financial plan for the Electoral Areas Arts and Culture Grant Service, function 615 be received. [Item] | ||||||
| 209 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented information regarding the 2023-2027 financial plan for the Electoral Areas Arts and Culture Grant Service, function 615. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2023–2027 financial plan for the Electoral Areas Arts and Culture Grant Service, function 615, be approved, subject to including a grant to the Alberni Project Society for $2,500 and increasing the amount for the Comox Valley Community Arts Council to $10,200 in the recommended budget. | ||||||
| 209 | Carried | |||||
| NEW BUSINESS: | ||||||
| KUS KUS SUM PROJECT | ||||||
| D. Arbour/E. Grieve: THAT staff be directed to bring back a report that clarifies the requests of the delegation of January 30, 2023 in regards to the Kus-kus-sum project and the participating services that would be providing in kind support towards their project. | ||||||
| Carried | ||||||
| IN-CAMERA: | ||||||
| D. Arbour/E. Grieve: THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; 90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and 90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. | ||||||
| 208 | Carried | |||||
| Time 2:06 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 2:56 pm. | ||||||
| TERMINATION: | ||||||
| E. Grieve/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 2:56 pm. | ||||||
| Confirmed by:
____________________________________ Richard Hardy Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |