 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, May 15, 2023 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on May 15, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 2:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | R. Hardy | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | J. Warren | Acting Chief Administrative Officer |
| A. Mullaly | General Manager of Planning and Development | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| REPORTS: | ||||||
| RURAL COMMUNITY GRANT - 2023 FINAL REVIEW | ||||||
| D. Arbour/E. Grieve: THAT the report dated May 11, 2023 regarding the results of the Rural Community Grant application deliberations at the May 8, 2023 Electoral Areas Committee Meeting for final consideration and endorsement be received. [Item] | ||||||
| 208 | ||||||
| K. Douville, Manager of Financial Planning, provided an overview of the results of the Rural Community Grant application deliberations at the May 8, 2023 Electoral Areas Committee Meeting for final consideration and endorsement. | ||||||
| D. Arbour/E. Grieve: THAT the 2023 Rural Community Grants be awarded for the amounts to the organizations with the addition of $2,500 to United Riders of Cumberland from Area A and $12,000 from Area C. [Item] | ||||||
| 208 | Carried | |||||
| D. Arbour/E. Grieve: THAT the Union Bay Historical Society's request for $22,500 from the 2023 Rural Community Grants, be funded through the Area A and Area B Heritage Conservation Service, functions 691 and 692. | ||||||
| 209 | Carried | |||||
| GROWING COMMUNITIES FUND ALLOCATION | ||||||
| E. Grieve/D. Arbour: THAT the information presented by K. Douville, Manager of Financial Planning, regarding the Growing Communities Fund allocations be received. [Item] | ||||||
| Carried | ||||||
| D. Arbour/E. Grieve: THAT the Board endorse the following allocations for the Growing Communities Grant Funds, to be incorporated into the 2023-2027 adopted financial plan by way of subsequent Board approved budget amendments:
• Denman Island Cross Trail (2024) $25,000; • Goose Spit Trail (2024) $90,000; and • Seal Bay Nature Park (2025/2026) $120,000. | ||||||
| 208 | Carried | |||||
| COMMUNITY WORKS FUND STATUS REPORT – MARCH 31, 2023 | ||||||
| E. Grieve/D. Arbour: THAT the report dated April 13, 2023 regarding a Community Works Fund status update for the period ending March 31, 2023 be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Manager of Financial Planning, provided an overview of the report regarding a Community Works Fund status update for the period ending March 31, 2023. | ||||||
| D. Arbour/E. Grieve: THAT the Board endorse the following allocations of Community Works Funds to be incorporated into the Comox Valley Regional District’s 2023–2027 adopted financial plan by way of subsequent Board amendments, subject to approval by the Board:
- Union Bay Fire Hall Replacement Project (2024) - $1,100,000 from Part A (Baynes Sound); - Jackson Drive Sewer Disposal Field Upgrades (2024) - $65,000 from Lazo North (Electoral Area B); - King Coho Sewer Bridge Replacement Project (2025) - $60,000 from Lazo North (Electoral Area B); - Sewer Services South Extension (2023) - $1,250,000 to be split between Part A (Baynes Sound) ($226,693), Lazo - North (Electoral Area B) ($511,654) and Puntledge - Black Creek (Electoral Area C) ($511,653). | ||||||
| 208 | Carried | |||||
| NEW BUSINESS: | ||||||
| SHINGLE SPIT BOAT RAMP - HORNBY ISLAND | ||||||
| D. Arbour/E. Grieve: THAT staff be directed to provide a brief report regarding the status of the Shingle Spit Boat ramp at the June 5, 2023 Electoral Areas Services Committee meeting. | ||||||
| 207 | Carried | |||||
| TERMINATION: | ||||||
| E. Grieve/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 3:26 pm. | ||||||
| Confirmed by:
____________________________________ Richard Hardy Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of May, 2023. |