 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, August 14, 2023 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on August 14, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | R. Hardy | Lazo North (Area B) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Alt. Director: | M. Larock | Puntledge/Black Creek (Area C) |
| Staff: | J. Warren | Acting Chief Administrative Officer |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Director Arbour was not in attendance when the meeting was called to order. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| DELEGATIONS: | ||||||
| HORNBY ISLAND COMMUNITY ECONOMIC ENHANCEMENT CORPORATION (HICEEC) | ||||||
| M. Larock/R. Hardy: THAT the information presented by Karen Ross and Ross Birchall regarding an update on the status of Hornby Island Community Economic Enhancement Corporation's (HICEEC) Complete Communities Application, and the following requests be received:
1. A letter of support in principle for HICEEC’s application to the Rural Economic Diversification and Infrastructure Program (REDIP). 2. A letter of support in principle for HICEEC’s application to the Federal of Canadian Municipalities (FCM) for their infrastructure program. 3. A motion of support for HICEEC’s project and for CVRD staff to review and work with HICEEC and WCG to support an application for the Union of British Columbia Municipalities (UBCM) Complete Communities program due January 12, 2024. [Item] | ||||||
| 208 | Carried | |||||
| M. Larock/R. Hardy: THAT staff be directed to investigate the requests from the Hornby Island Community Economic Enhancement Corporation (HICEEC) delegation of August 14, 2023 related to their Complete Communities Application and report back to a future Electoral Areas Services Committee meeting. | ||||||
| 208 | Carried | |||||
| Director Arbour joined the meeting at 10:24 am. | ||||||
| IMPROVING DYKE ROAD SOUTH PARK | ||||||
| D. Arbour/M. Larock: THAT the information presented by Monica Turner and Paul Turner regarding a request to install a non-power dingy dock and steps with a railing for water access at the Dyke Road South Park be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Arbour/M. Larock: THAT staff report back to a future Electoral Areas Services Committee meeting regarding the request from the delegation of August 14, 2023 to install a non-power dingy dock and steps with a railing for water access at the Dyke Road South Park and how it might fit into the priorities and long-term work plan pending completion of the Dyke Road Park Green Shores® Demonstration Project and the Kus-kus-sum Project.
| ||||||
| 209 | Carried | |||||
| UNFINISHED BUSINESS: | ||||||
| DELEGATION FOLLOW-UP - 6721 FARNHAM ROAD | ||||||
| D. Arbour/M. Larock: THAT the information provided by T. Trieu, Manager of Planning Services, regarding an update on the follow-up with the delegations of July 25, 2023 from Monika Terfloth regarding the request for removal of fill at 6721 Farnham Road and John Heyd regarding a proposed campground on ALR land at 6721 Farnham Road be received. | ||||||
| 208 | Carried | |||||
| RESOLUTIONS STATUS REPORT: | ||||||
| M. Larock/D. Arbour: THAT the Electoral Areas Services Committee resolutions status report be received. [Item] | ||||||
| Carried | ||||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| D. Arbour/M. Larock: THAT the the following minutes be received: | ||||||
| - Area B Advisory Planning Commission minutes dated July 17, 2023; [Item] | ||||||
| - Area C Advisory Planning Commission minutes dated July 27, 2023 [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA B - DEVELOPMENT VARIANCE PERMIT DV 5B 23 – 1900 RYAN ROAD EAST (HUSKA) | ||||||
| D. Arbour/M. Larock: THAT the report dated August 9, 2023 regarding Development Variance Permit DV 5B 23 – 1900 Ryan Road East (Huska) to reduce the rear yard setback of an existing accessory building that has been used as a secondary dwelling from 7.5 metres to 1.9 metres be received. [Item] | ||||||
| 208 and 213 | ||||||
| D. Arbour/M. Larock: THAT the correspondence under the addendum dated August 11, 2023 from Tim Everets, relating to Development Variance Permit DV 5B 23 – 1900 Ryan Road East (Huska) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| S. Pawluk, Planner II, provided an overview of the Development Variance Permit DV 5B 23 – 1900 Ryan Road East (Huska).
Michael Huska, applicant, was in attendance. | ||||||
| The Chair called for any members of the public in attendance to speak regarding DV 5B 23 – 1900 Ryan Road East (Huska). There were no speakers. | ||||||
| D. Arbour/M. Larock: THAT Development Variance Permit DV 5B 23 (Huska) be approved to reduce the rear yard setback of an existing accessory building that can be used as a secondary dwelling from 7.5 metres to 1.9 metres on property described as 1900 Ryan Road East, PID 000-138-517 (1900 Ryan Road East);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA B - DEVELOPMENT VARIANCE PERMIT DV 4B 23 – 413 CURTIS ROAD (HOLM) | ||||||
| D. Arbour/M. Larock: THAT the report dated August 9, 2023 regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm) to reduce the minimum rear yard of the principle dwelling from 7.5 metres to 2.35 metres in order to accommodate a second storey addition to an existing dwelling be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/M. Larock: THAT the the following items and the correspondence under the addendum relating to DV 4B 23 – 413 Curtis Road (Holm) be received:
- Correspondence dated August 9, 2023 from John and Kathleen Hackett, adjacent neighbours, regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm). [Item] | ||||||
| - Correspondence dated August 10, 2023 from Jennifer Ramsey, adjacent neighbour, regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm). [Item] | ||||||
| - Correspondence dated August 10, 2023 from Rolande Ramsey, adjacent neighbour, regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm). [Item] | ||||||
| - Correspondence dated August 11, 2023 from Mary Duvall, adjacent neighbour, regarding DV 4B 23 – 413 Curtis Road (Holm); and | ||||||
| - Correspondence dated August 11, 2023 from Mary Duvall, adjacent neighbour, regarding DV 4B 23 – 413 Curtis Road (Holm). | ||||||
| 208 and 213 | Carried | |||||
| C. Marsh, Planner II, provided an overview of the report regarding Development Variance Permit DV 4B 23 – 413 Curtis Road (Holm).
Ian and Anne Holm, applicants, were in attendance. | ||||||
| The Chair called for any members of the public in attendance to speak regarding DV 4B 23 – 413 Curtis Road (Holm). There were no speakers. | ||||||
| D. Arbour/M. Larock: THAT the Comox Valley Regional District Board approve Development Variance Permit DV 4B 23 (Holm) to reduce the rear yard setback of the principle dwelling from 7.5 metres to 2.35 metres in order to accommodate a second storey addition on the property described as Lot 4, District Lot 190, Comox District, Plan 18918, PID: 003-799-557 (413 Curtis Road);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - AGRICULTURAL LAND RESERVE NON-ADHERING RESIDENTIAL USE - 6049 HEADQUARTERS ROAD | ||||||
| D. Arbour/M. Larock: THAT the report dated August 4, 2023 regarding an Agricultural Land Reserve (ALR) application to allow for an additional dwelling larger than 90 square metres at 6049 Headquarters Road be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| C. Marsh, Planner II, provided an overview of the report regarding an Agricultural Land Reserve application to allow for an additional dwelling larger than 90 square metres at 6049 Headquarters Road.
Judy Thomas, applicant, was in attendance. | ||||||
| D. Arbour/M. Larock: THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve Non-Adhering Residential Use application (Application ID: 68150) concerning the development of an additional residence larger than 90 square metres located on Lot 3, District Lot 203, Comox District, Plan 25964, PID 001-598-554 (6049 Headquarters Road);
AND FINALLY THAT this application regarding a non-adhering residential use on a property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for final consideration. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA A - APPLICATION FOR SITE SPECIFIC EXEMPTION TO FLOODPLAIN MANAGEMENT BYLAW UNADDRESSED LOT ALONG KILMARNOCK DRIVE (MURRAY) | ||||||
| D. Arbour/M. Larock: THAT the report dated August 10, 2023 regarding a site-specific exemption to the prescribed floodplain setback requirements outlined in the Floodplain Management Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020” for a proposed residential building be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding an application for a site specific floodplain setback for a proposed residential building on an unaddressed lot along KilmarnockDrive.
Brandon Murray, applicant, was in attendance. | ||||||
| D. Arbour/M. Larock: THAT a site-specific engineer’s prescription for the siting of a proposed single detached dwelling relative to the 2100-year floodplain setback of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be approved on the property described as Lot 11, District Lot 28, Nelson District, Plan 23450, PID 003-109-054 (unaddressed lot along Kilmarnock Drive);
AND FINALLY THAT, as a condition of the engineer’s site specific floodplain setback, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Ken Woods, P.Eng., dated May 18, 2023, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - REZONING RZ 3C 22 - UNADDRESSED LOT OFF MCLAREY ROAD AND 8840 ISLAND HIGHWAY - (0942492 B.C. LTD.) | ||||||
| D. Arbour/M. Larock: THAT the report dated August 11, 2023 regarding a rezoning application affecting two lots which includes a proposal to replace an existing Master Development Agreement with a new Phased Development Agreement (PDA) that would enable more housing over more land at a higher density be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding a rezoning application (RZ 3C 22) - unaddressed lot off McLarey Road and 8840 Island Highway (0942492 B.C. Ltd.).
Gene Reimer, applicant, and Marshall Goossen, agent, were in attendance. | ||||||
| D. Arbour/M. Larock: THAT the applicant be requested to provide additional information regarding rezoning application (RZ 3C 22) - unaddressed lot off McLarey Road and 8840 Island Highway (0942492 B.C. Ltd.) prior to external agency referral per the Comox Valley Regional District’s Development Approval Information Area bylaw. | ||||||
| 208 and 213 | Carried | |||||
| DEVELOPMENT PERMIT AREAS REVIEW | ||||||
| D. Arbour/M. Larock: THAT the report dated August 9, 2023 regarding amendments to the Planning Procedures and Fees Bylaw, Development Permit Delegation Bylaw, and two ticketing bylaws to be consistent with the amendments to the Zoning Bylaw and Official Community Plan through the development permit area review be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Policy and Planning Analyst, provided an overview of the report regarding the Planning Procedures and Fees Bylaw, Development Permit Delegation Bylaw, and two ticketing bylaws to be amended. | ||||||
| D. Arbour/M. Larock: THAT the Board consider giving readings to amendments to the following bylaws that reflect updated language consistent with the development permit area review, as generally described in Appendices A through D in the staff report dated August 9, 2023:
• Comox Valley Regional District Planning Procedures and Fees Bylaw No. 328, 2014; • Development Permit Delegation Bylaw No. 2365, 2001; • Bylaw Adjudication Ticketing Bylaw No. 679, 2021”; and, • Municipal Ticket Information Bylaw No. 104, 2010. | ||||||
| 208 and 213 | Carried | |||||
| The committee recessed at 11:45 am and reconvened at 12:04 pm. | ||||||
| TOWN OF COMOX REFERRAL - 2077 HECTOR ROAD AND 941 ASPEN ROAD | ||||||
| D. Arbour/M. Larock: THAT the report dated August 10, 2023 regarding a response to the Town of Comox referral on a proposed Official Community Plan and Zoning Bylaw amendment for a multi-unit residential/commercial development that is adjacent to Electoral Area B be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Policy and Planning Analyst, provided an overview of the report regarding the Town of Comox referral on a proposed Official Community Plan and Zoning Bylaw amendment for a multi-unit residential/commercial development that is adjacent to Electoral Area B. | ||||||
| D. Arbour/M. Larock: THAT the staff report, dated August 10, 2023, as well as public correspondence received, be provided to the Town of Comox in response to a referral (Comox Valley Regional District files 6500-30/Comox and 6500-40/Comox) about a proposed mixed-use, multi residential development at 2077 Hector Road and 941 Aspen Road. | ||||||
| 208 and 213 | Carried | |||||
| R. Hardy/D. Arbour: THAT the Town of Comox require the applicant to provide a new Transportation Impact Assessment for the proposed multi-family development proposed at 2077 Hector Road and 941 Aspen Road that accounts for the surrounding neighbourhood and transportation network in Electoral Area B. | ||||||
| 208 and 213 | Carried | |||||
| UBCM GRANT FUNDING AWARD - DYKE ROAD PARK GREEN SHORES® DEMONSTRATION PROJECT | ||||||
| D. Arbour/M. Larock: THAT the report dated July 21, 2023 regarding an update on the CVRD’s application to the Union of BC Municipalities’ (UBCM) Community Emergency Preparedness Fund – Disaster Risk Reduction Climate Adaptation grant program to undertake the construction of the Dyke Road Park Green Shores® Demonstration Project be received. [Item] | ||||||
| 209 | Carried | |||||
| D. Thiessen, Policy and Planning Analyst, provided an overview of the report regarding an application to the Union of BC Municipalities Community Emergency Preparedness Fund – Disaster Risk Reduction Climate Adaptation grant program to undertake the construction of the Dyke Road Park Green Shores® Demonstration Project. | ||||||
| UNION BAY COMMUNITY HALL PLAYGROUND - REPLACEMENT | ||||||
| D. Arbour/M. Larock: THAT the report dated August 4, 2023 regarding a grant request from the Union Bay Community Club and Recreation Association to support the replacement of their existing playground be received. [Item] | ||||||
| 208 | Carried | |||||
| B. Allaert, Parks Technician, presented information regarding a grant request from the Union Bay Community Club and Recreation Association to support the replacement of their existing playground. [Item] | ||||||
| D. Arbour/M. Larock: THAT the 2023-2027 Financial Plan for the Electoral Area Parks and Greenways Service, function 621 be amended to support a $25,000 contribution to the Union Bay Community Club and Recreation Association in 2023 to support the design of a new playground on the Union Bay Community Hall site with funding to come from the service’s future expenditure reserve fund. | ||||||
| 209 | Carried | |||||
| R. Hardy/D. Arbour: THAT consideration be given as part of the 2024 – 2028 financial planning process to include a $175,000 grant to the Union Bay Community Club and Recreation Association to support the construction of a playground on the Union Bay Community Hall site and to support upgrades to the trail from Jones Road to promote community access the playground.
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| 208 | Carried | |||||
| SHINGLE SPIT BOAT LAUNCH OPTIONS | ||||||
| D. Arbour/M. Larock: THAT the report dated July 31, 2023 regarding options for the Shingle Spit Boat Launch and to seek direction on next steps be received. [Item] | ||||||
| 207 | Carried | |||||
| M. Hart, Parks Planner, presented information regarding the Shingle Spit Boat Launch. [Item] | ||||||
| D. Arbour/M. Larock: THAT staff bring back a report in October that considers a revised funding plan for the Shingle Spit Boat Launch that incorporates a combination of Community Works Funds and taxation support through the Hornby Park and Greenway Service | ||||||
| 207 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/R. Hardy: THAT the meeting terminate | ||||||
| 208 | Carried | |||||
| Time: 12:51 pm. | ||||||
| Confirmed by: ____________________________________ Richard Hardy Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District Board on the _________ day of _______, 20___. |