 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, September 11, 2023 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on September 11, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | R. Hardy | Lazo North (Area B) |
| Vice-Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | J. Warren | Acting Chief Administrative Officer |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| UNFINISHED BUSINESS: | ||||||
| Prior to consideration of the Hornby Island Community Economic Enhancement Corporation item, Director Arbour recused himself from the meeting at 10:03 am, declaring a potential conflict of interest due to business relations with the Hornby Island Community Economic Enhancement Corporation. | ||||||
| HORNBY ISLAND COMMUNITY ECONOMIC ENHANCEMENT CORPORATION (HICEEC) | ||||||
| E. Grieve/R. Hardy: L. Kilpatrick, Community Development and Resilience Manager, provided a verbal update on the follow-up from the August 14, 2023 delegation from Karen Ross and Ross Birchall representing the Hornby Island Community Economic Enhancement Corporation, regarding their requests for support and partnership in a Complete Communities grant application. | ||||||
| Carried | ||||||
| E. Grieve/R. Hardy: THAT the Board provide letters of support for the Hornby Island Community Economic Enhancement Corporation's applications to the Rural Economic Diversification and Infrastructure Program and the Green Municipal Fund's Sustainable Affordable Housing Program to support their workforce housing initiative. | ||||||
| 208 | Carried | |||||
| Director Arbour returned to the meeting at 10:09 am. | ||||||
| RESOLUTIONS STATUS REPORT: | ||||||
| E. Grieve/D. Arbour: THAT the Electoral Areas Services Committee resolutions status report dated September 2023 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| E. Grieve/D. Arbour: THAT the following items be received:
- Agricultural Advisory Planning Commission minutes dated August 17, 2023; [Item] | ||||||
| - Area C Advisory Planning Commission minutes dated August 31, 2023. [Item] | ||||||
| 208 | Carried | |||||
| DEVELOPMENT VARIANCE PERMIT APPLICATION – 4327 MUNSTER ROAD (JESTICO) | ||||||
| D. Arbour/E. Grieve: THAT the report dated August 31, 2023 regarding Development Variance Permit DV 3C 23 – 4327 Munster Road (Jestico) to increase the maximum combined floor area of accessory buildings from 200 square metres to 232 square metres be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| E. Grieve/D. Arbour: THAT the correspondence dated September 5, 2023 from Heather Manning and Don Acorn, adjacent neighbours, regarding Development Variance Permit DV 3C 23 – 4327 Munster Road (Jestico) be received. [Item] | ||||||
| 208 | Carried | |||||
| B. Chow, Planner II, provided an overview of the Development Variance Permit DV 3C 23 – 4327 Munster Road (Jestico).
Shaun Jestico, applicant, was in attendance. | ||||||
| The Chair called for any members of the public that may wish to speak regarding DV 3C 23 – 4327 Munster Road (Jestico). Don Acorn, spoke regarding concerns related to the perceived use of the property. | ||||||
| E. Grieve/R. Hardy: THAT Development Variance Permit DV 3C 23 (Jestico) be approved to increase the maximum combined floor area of three accessory buildings from 200 square meters to 232 square metres, as identified on Schedule C of the permit, on property described as Lot 2, District Lot 227, Comox District, Plan 48298, PID 013-550-756 (4327 Munster Road);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | NAY: D. Arbour | ||||
| ELECTORAL AREA C - TEMPORARY USE PERMIT APPLICATION (TUP 1C 23) - 8090 AND 8100 FORBIDDEN PLATEAU ROAD (NOMINA WELLNESS INC.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 5, 2023 regarding Temporary Use Permit Application (TUP 1C 23) - 8090 and 8100 Forbidden Plateau Road (Nomina Wellness Inc.) to permit a community care facility be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| E. Grieve/D. Arbour: THAT the agenda be varied to consider the addendum. | ||||||
| 208 | Carried | |||||
| D. Arbour/E. Grieve: THAT the correspondence dated September 10, 2023 from Mike Riddel, adjacent neighbour, regarding the Temporary Use Permit Application (TUP 1C 23) - 8090 and 8100 Forbidden Plateau Road (Nomina Wellness Inc.) be received. [Item] | ||||||
| Carried | ||||||
| B. Chow, Planner II, provided an overview of the report regarding Temporary Use Permit Application (TUP 1C 23) - 8090 and 8100 Forbidden Plateau Road (Nomina Wellness Inc.).
Rob DeClark, applicant, was in attendance. | ||||||
| The Chair called for any members of the public that may wish to speak regarding Temporary Use Permit Application (TUP 1C 23) - 8090 and 8100 Forbidden Plateau Road (Nomina Wellness Inc.). There were no speakers. | ||||||
| D. Arbour/E. Grieve: THAT a Temporary Use Permit (TUP 1C 23) be approved for a term of three years to permit a community care facility licensed pursuant to Community Care and Assisted Living Act on property described as Lot A, Block 249, Comox District, Plan 27411, Except Parcel "A" (DD R100949), PID 000-120-456 (8090 and 8100 Forbidden Plateau Road);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the Temporary Use Permit once the applicant has: 1. provided a written acknowledgement that the applicant has read, understood and agreed to the conditions of the permit; and 2. obtained a building permit for the “resort building,” as shown on the Site Map in Schedule A of the permit, due to its use being changed. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA B - APPLICATION FOR SITE SPECIFIC FLOODPLAIN SETBACK - UNADDRESSED LOT AT ANDREW AVENUE (FARRELL AND MOREAU) | ||||||
| E. Grieve/D. Arbour: THAT the report dated September 6, 2023 regarding a request for a site-specific building setback relative to the prescribed floodplain setback requirements outlined in the Floodplain Management Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020” for a proposed single detached dwelling be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II, provided an overview of the report regarding a request for a site-specific building setback relative to the prescribed floodplain setback requirements outlined in the Floodplain Management Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020” for a proposed single detached dwelling.
James Moreau and Noah Farrell, applicants, were in attendance. | ||||||
| E. Grieve/D. Arbour: THAT a site-specific engineer’s prescription for the siting of a proposed single detached dwelling relative to the 2100-year floodplain setback of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be approved on the property described as Lot 15, District Lot 191, Comox District, Plan 14276, PID 004-383-842 (unaddressed lot at Andrew Avenue);
AND FINALLY THAT, as a condition of the engineer’s site specific floodplain setback, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Alex McBride, P.Eng., dated June 20, 2023, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion. | ||||||
| 208 and 213 | Carried | |||||
| PROPOSED ZONING BYLAW AMENDMENT RZ 1A 23 – 3960 MINTO ROAD (ROYCREEK FARM LTD.) | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 6, 2023 regarding a proposed Zoning Bylaw Amendment – 3960 Minto Road (Roycreek Farm Ltd.) to add the use of cannabis cultivation be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding a proposed Zoning Bylaw Amendment – 3960 Minto Road (Roycreek Farm Ltd.) to add the use of cannabis cultivation.
Henry Beks and Chris Beks, applicants, were in attendance. | ||||||
| D. Arbour/E. Grieve: THAT the agency referral list as outlined in Appendix A of staff report dated September 6, 2023 be endorsed and that staff be directed to start the external agency referral process for The West ½ of District Lot 14, Nelson District, PID 009-937-013 (Roycreek Farm Ltd.) as part of a proposed amendment (RZ 1C 23) of Bylaw No. 520, being the “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;
AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012. | ||||||
| 208 and 213 | Carried | |||||
| MID ISLAND FARMERS INSTITUTE DELEGATION REQUESTS | ||||||
| D. Arbour/E. Grieve: THAT the report dated August 24, 2023 regarding four requests made by the Mid Island Farmers Institute Delegation at the August 15th Comox Valley Regional District Board meeting be received. [Item] | ||||||
| 208 | Carried | |||||
| L. Kilpatrick, Community Development and Resilience Manager, provided an overview of the report regarding four requests made by the Mid Island Farmers Institute Delegation at the August 15th Comox Valley Regional District Board meeting. | ||||||
| GRAHAM LAKE/DENMAN ISLAND WATER SERVICE – INTERIM TREATMENT PLANT CONTROL SYSTEM UPGRADES | ||||||
| E. Grieve/D. Arbour: THAT the report dated September 8, 2023 regarding recommended implementation of interim control system upgrades at the Graham Lake treatment plant to reduce operations costs and risk until the new water treatment plant is completed be received. [Item] | ||||||
| 208 | Carried | |||||
| K. La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the report regarding recommended implementation of interim control system upgrades at the Graham Lake treatment plant to reduce operations costs and risk until the new water treatment plant is completed. | ||||||
| D. Arbour/E. Grieve: THAT the 2023-2027 financial plan for the Graham Lake Water Local Service Area be amended to include $70,000 for interim control system upgrades at the Graham Lake water treatment facility to reduce operations costs and risk until the new treatment plant is completed, funded from the capital works reserve. | ||||||
| 208 | Carried | |||||
| ARTS AND CULTURE & RURAL COMMUNITY GRANTS – ADDITIONAL APPLICATIONS FOR CONSIDERATION | ||||||
| E. Grieve/D. Arbour: THAT the report dated September 8, 2023 regarding the results of the Arts and Culture Grant applications as well as a late Rural Community Grant application, be received. [Item] | ||||||
| 209 | Carried | |||||
| D. DeMarzo, General manager of Community Services, provided an overview of the report regarding the results of the Arts and Culture Grant applications as well as a late Rural Community Grant application. | ||||||
| E. Grieve/D. Arbour: THAT the Electoral Areas Services Committee endorse the provision of two additional grants from the Arts and Culture Grant service, function 615, to be funded utilizing a portion of the remaining uncommitted grant funds in the service for 2023:
• Comox Valley Writers Society - $900.00 • Comox Valley Ukrainian Cultural Society - $2,500.00 | ||||||
| 209 | Carried | |||||
| E. Grieve/D. Arbour: THAT a 2023 Rural Community Grant be awarded in the amount of $15,000 to the the Comox Valley Ukrainian Cultural Society - $3,000 from Area A, $7,000 from Area B and $5,000 from Area C.
| ||||||
| 208 | Carried | |||||
| ROYSTON CURBSIDE GARBAGE AND RECYCLING CONTRACT UPDATE | ||||||
| E. Grieve/D. Arbour: THAT the report dated September 8, 2023 regarding an update on a proposed contract extension for the Royston curbside garbage and recycling contract and provide direction for moving forward with expansion to the Royston curbside program be received. [Item] | ||||||
| 207 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, provided an overview of the report regarding a proposed contract extension for the Royston curbside garbage and recycling contract and provide direction for moving forward with expansion to the Royston curbside program. | ||||||
| D. Arbour/E. Grieve: THAT the amendment to Schedule A of Bylaw No. 119, being “Royston Solid Waste Collection, Disposal Regulation and Rates Bylaw, 2013 Amendment No. 2”, attached as Appendix A to the staff report dated September 8, 2023, be considered for first, second and third readings;
AND FURTHER THAT staff be directed to conduct an “inform” campaign in fall 2023 for Royston residents regarding enhancements to the curbside collection service. | ||||||
| 207 | Carried | |||||
| IN-CAMERA: | ||||||
| E. Grieve/D. Arbour: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public. | ||||||
| 208 | Carried | |||||
| Time: 12:07 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 12:32 pm. | ||||||
| TERMINATION: | ||||||
| D. Arbour/E. Grieve: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 12:32 pm. | ||||||
| Confirmed by:
____________________________________ Richard Hardy Chair | |
| Certified Correct: ____________________________________ Jake Martens General Manager of Corporate Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |