 | COMOX VALLEY RECREATION COMMISSION | |
| Tuesday, September 26, 2023 | ||
| Minutes of the meeting of the Comox Valley Recreation Commission held on September 26, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 2:45 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | M. McCollum | City of Courtenay |
| Vice-Chair: | K. Grant | Town of Comox |
| Members: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| E. Jolicoeur | City of Courtenay | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| R. Hardy | Lazo North (Area B) | |
| D. Hillian | City of Courtenay | |
| S.J. Howe | Comox Valley Schools | |
| J. Ketler | Village of Cumberland | |
| J. Kerr | Town of Comox | |
| Alt. Members: | W. Cole-Hamilton | City of Courtenay |
| Staff: | J. Warren | Acting Chief Administrative Officer |
| L. Wiwcharuk | Chief Financial Officer | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Director Arbour was not in attendance when the meeting was called to order. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| UNFINISHED BUSINESS: | ||||||
| COMOX VALLEY INDOOR MULTI SPORT/TENNIS FACILITY | ||||||
| D. Hillian/J. Kerr: THAT the verbal update from J. Zbinden, Senior Manager of Recreation Services, on the follow-up with the delegation of May 23, 2023 from Peter Dutton regarding a request that staff investigate the feasibility of a Comox Valley indoor multi sport/tennis complex including identifying a suitable location for this facility be received. | ||||||
| 208 | Carried | |||||
| RESOLUTIONS STATUS REPORT: | ||||||
| E. Grieve/W. Cole-Hamilton: THAT the Comox Valley Recreation Commission resolutions status report dated September 2023 be received. [Item] | ||||||
| 208 | Carried | |||||
| Director Arbour entered the meeting at 2:50 pm. | ||||||
| REPORTS: | ||||||
| 2023 RECREATION GRANT – ADDITIONAL FUNDING REQUEST FROM UNITED RIDERS OF CUMBERLAND | ||||||
| D. Arbour/E. Grieve: THAT the report dated September 21, 2023 regarding the status of a $50,000 funding request by the United Riders of Cumberland; which has received $39,500 in total from the Comox Valley Regional District in 2023 be received. [Item] | ||||||
| 209 | Carried | |||||
| Adam Speigel and Dougal Browne, United Riders of Cumberland, provided information regarding their funding request. | ||||||
| W. Cole-Hamilton/D. Arbour: THAT $10,500 be allocated from the Recreation Grant Service, function 600, to the United Riders of Cumberland for 2023. | ||||||
| 209 | Defeated | NAY: E. Grieve; E. Jolicoeur; J. Kerr; K. Grant, R. Hardy | ||||
| VARY THE AGENDA | ||||||
| W. Cole-Hamilton/D. Arbour: THAT the agenda be varied to consider item E.4 (Village of Cumberland participation in Comox Valley Track and Fields Service, Functions 601 - 603) and E.5 (function 603 Track and Field Services Budget Amendment) next on the agenda | ||||||
| 208 | Carried | |||||
| VILLAGE OF CUMBERLAND PARTICIPATION IN COMOX VALLEY TRACK AND FIELDS SERVICE, FUNCTIONS 601 - 603 | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the report dated September 21, 2023 regarding an invitation to the Village of Cumberland to participate in the, Comox Valley Regional District Track and Fields Service, functions 601-603 be received. [Item] | ||||||
| 209 | Carried | |||||
| J. Zbinden, Senior Manager of Recreation Services, presented information regarding an invitation to the Village of Cumberland to participate in the Comox Valley Regional District Track and Fields Service, functions 601-603. [Item] | ||||||
| D. Hillian/E. Grieve: THAT the Village of Cumberland be invited to participate in the Comox Valley Track and Fields Service, functions 601 – 603;
AND FURTHER THAT subject to a positive response by the Village of Cumberland an amendment to Bylaw No. 2353 being “Comox Valley Sports Track and Fields Service Conversion Bylaw No. 2353, 2001” be brought forward for Board consideration; AND FINALLY, THAT participating area approval for the amending bylaw be authorized to be given by electoral area director and municipal council consents pursuant to sections 346 and 347 of the Local Government Act. | ||||||
| 209 | Carried | |||||
| FUNCTION 603 TRACK AND FIELD SERVICES BUDGET AMENDMENT | ||||||
| E. Grieve/D. Hillian: THAT the report dated September 21, 2023 regarding a budget amendment for functions 601 Track and Field Services and 603 Playing Fields be received. [Item] | ||||||
| 209 | Carried | |||||
| T. Morgan, Assistant Senior Manager of Recreation Services, provided an overview of the report regarding a budget amendment for functions 601 Track and Field Services and 603 Playing Fields. | ||||||
| D. Hillian/D. Arbour: THAT the 2023 – 2027 financial plan and capital expenditure program for the Comox Valley Track and Fields Service, functions 601 – 603, be amended to support a complete engineered design and Class A cost estimate for a new artificial turf field by increasing other professional fees in 2023 for sub-function 603 by $54,476 to be funded by a corresponding increase in the transfer to operating from the service’s Future Expenditure Reserve fund (function 601). | ||||||
| 209 | Carried | |||||
| COMOX VALLEY EXHIBITION GROUNDS – FEES AND CHARGES BYLAW UPDATE | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the report dated September 21, 2023 regarding proposed amendments to the Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013 be received. [Item] | ||||||
| 209 | Carried | |||||
| J. Zbinden, Senior Manager of Recreation Services, presented information regarding proposed amendments to the Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013. [Item] | ||||||
| D. Hillian/E. Grieve: THAT Bylaw No. 244 being “Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013” be amended as attached to the September 21, 2023 staff report. | ||||||
| 209 | Carried | |||||
| CORPORATE ENERGY AND EMISSIONS PLAN UPDATE | ||||||
| D. Arbour/E. Grieve: THAT item E.3 (Corporate Energy and Emissions Plan Update) be deferred to the November 21, 2023 Comox Valley Recreation Commission meeting. | ||||||
| 208 | Carried | |||||
| TERMINATION: | ||||||
| E. Grieve/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 3:54 pm.` | ||||||
| Confirmed by:
____________________________________ Melanie McCollum Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _______day of __________, 2023. |