CVRDAGENDAMINUTES.COMOXVALLEYRD.CA
     
SEWAGE COMMISSION

Tuesday, November 7, 2023
Minutes of the meeting of the Sewage Commission held on November 7, 2023 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 2:00 pm.
 
 
MINUTES
     
 
Present:
Chair:D. HillianCity of Courtenay
Vice-Chair:J. KerrTown of Comox
Members:K. GrantTown of Comox
 W. Cole-HamiltonCity of Courtenay
 M. McCollumCity of Courtenay
 M. SwiftTown of Comox
Alt. Members:M. EumCFB Comox
Staff:J. WarrenActing Chief Administrative Officer
 L. WiwcharukChief Financial Officer
 M. RuttenGeneral Manager of Engineering Services
 J. MartensGeneral Manager of Corporate Services
 L. DennisManager of Legislative Services
 A. BaldwinLegislative Services Assistant
 
   
ATTENDANCE:
Director Hardy participated in discussion as per the policy "Electoral Area B Director Participation at Sewage Commission" approved by the Sewage Commission on November 5, 2019.
 
 
RECOGNITION OF TRADITIONAL TERRITORIES
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.
 
 
RESOLUTIONS STATUS REPORT:
J. Kerr/K. Grant: THAT the Sewage Commission resolutions status report dated October 2023 be received. [Item
 Carried
 
REPORTS:
SEWAGE ADVISORY COMMITTEE MINUTES
 
 
K. Grant/W. Cole-Hamilton: THAT the Sewage Advisory Committee minutes dated October 26 2023 be received. [Item
 Carried
 
REAL-TIME LEAK DETECTION FOR THE SEWER CONVEYANCE PROJECT
 
 
W. Cole-Hamilton/K. Grant: THAT the report dated November 1, 2023 regarding a real-time leak detection system that could be appropriate for installation within the Sewer system Conveyance Project be received. [Item
 Carried
 
K. La Rose, Senior Manager of Water/ Wastewater Services, provided an overview of the report regarding a real-time leak detection system that could be appropriate for installation within the Sewer system Conveyance Project.
 
 
K. Grant/M. McCollum: THAT the implementation of real-time fibre optic leak detection on the Sewer System Conveyance Project, subject to satisfactory completion of due diligence and pricing from the design-build and design-bid-build contractors, be supported;

AND FURTHER THAT in anticipation of satisfactory due diligence and pricing, the Sewer System Conveyance Project budget be amended to include $760,000 for implementation of real-time leak detection with funding provided from capital works reserves;

AND FINALLY THAT staff be directed to report back with proposed revisions to the Lazo Hill Groundwater Protection Policy accounting for the elimination of horizontal directional drilling from the Sewer System Conveyance Project scope, and implementation of a real-time leak detection system.
 Carried
 
SEWER SYSTEM CONVEYANCE PROJECT BUDGET
 
 
K. Grant/M. McCollum: THAT the report dated November 2, 2023 regarding updates on the Sewer System Conveyance Project budget and a timeline for next steps be received. [Item
 Carried
 
C. Gore, Senior Manager of Capital Projects Delivery, provided an overview of the report regarding updates on the Sewer System Conveyance Project budget and a timeline for next steps.
 
 
DEVELOPMENT COST CHARGE EXEMPTIONS
 
 
K. Grant/M. McCollum: THAT the report dated February 9, 2023 regarding the establishment of development cost charge bylaws including considerations for waiving these charges and how the bylaws are updated over time be received. [Item
 Carried
 
M. Rutten, General Manager of Engineering Services, provided an overview of the report regarding the establishment of development cost charge bylaws including considerations for waiving these charges and how the bylaws are updated over time.
 
 
K. Grant/J. Kerr: THAT the Sewage Commission request that provincial and federal governments consider the full cost, including development cost charges, in any grant funding for affordable housing.
 Carried
 
J. Kerr/W. Cole-Hamilton: THAT staff come back with a report on development cost charge exemptions including the experience of other jurisdictions, the impact on private sector housing costs, unintended consequences, options of housing size, number of bathrooms, etc.
 Carried
 
TERMINATION:
K. Grant/M. McCollum: THAT the meeting terminate.
 Carried
 
Time: 2:50 pm.
 
 
 Confirmed by:




____________________________________
Doug Hillian
Chair
 
Certified Correct:




____________________________________
Lisa Dennis
Manager of Legislative Services
 
Recorded By:




____________________________________
Antoinette Baldwin
Legislative Services Assistant

These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___.
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