 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, January 8, 2024 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on January 8, 2024 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:14 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Vice-Chair: | R. Hardy | Lazo North (Area B) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | J. Warren | Chief Administrative Officer |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| ELECTION OF CHAIR AND VICE-CHAIR | ||||||
| J. Martens, Deputy Corporate Legislative Officer, called the meeting to order and opened the floor to nominations for the position of Chair of the Electoral Area Services Committee. At the close of nominations, Director Grieve was the only nomination and as such, was declared Chair by acclamation.
J. Martens, Deputy Corporate Legislative Officer, opened the floor to nominations for the position of Vice-Chair of the Electoral Area Services Committee. At the close of nominations, Director Hardy was the only nomination and as such, was declared Vice-Chair by acclamation. | ||||||
| Chair Grieve assumed the role of presiding member at 10:17 am. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledge that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| UNFINISHED BUSINESS: | ||||||
| APPOINTMENT OF CHAIR - PUBLIC HEARING JANUARY 16, 2024 - BYLAW NO. 792 (7200 FORBIDDEN PLATEAU ROAD) | ||||||
| D. Arbour/R. Hardy: THAT Director Grieve is designated as the Chair and Directors Hardy and Arbour are designated as First Vice-Chair and Second Vice-Chair respectively for the public hearing for Bylaw No. 792 being "Rural Comox Valley Zoning Bylaw No. 520, Amendment No. 13" (7200 Forbidden Plateau Road). | ||||||
| 208 and 213 | Carried | |||||
| RESOLUTIONS STATUS REPORT: | ||||||
| R. Hardy/D. Arbour: THAT the Electoral Areas Services Committee resolutions status report dated January 2024 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| D. Arbour/R. Hardy: THAT the Area A Advisory Planning Commission minutes dated December 11, 2023 be received. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA A - APPLICATION FOR SITE-SPECIFIC FLOODPLAIN SETBACK - 6448 ISLAND HIGHWAY SOUTH – (HEBBLETHWAITE) | ||||||
| D. Arbour/R. Hardy: THAT the report dated December 15, 2023 regarding the outcome of the referral to the Area A Advisory Planning Commission for the site-specific floodplain setback application - 6448 Island Highway South – (Hebblethwaite) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Planner II - Long Range, provided an overview of the report regarding the outcome of the referral to the Area A Advisory Planning Commission for the site-specific floodplain setback application - 6448 Island Highway South – (Hebblethwaite).
John Gower, agent, was in attendance. | ||||||
| D. Arbour/R. Hardy: THAT the 15-metre site-specific building setback for a proposed accessory building relative to the 2100-year floodplain setback of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be denied on property described as Lot 1, District Lot 12, (Situate Partly within Lots 31G and 40G), Section 2A, Nelson District, Plan VIP67160, PID 024-214-787 (6448 Island Highway South). | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - DEVELOPMENT VARIANCE PERMIT – 8838 OLUND ROAD (BRAUN) | ||||||
| D. Arbour/R. Hardy: THAT the report dated December 29, 2023 regarding Development Variance Permit application DV 5C 23 - 8838 Olund Road (Braun) to reduce the required rear yard setback for a proposed accessory building from 7.5 metres to 4.5 metres for the foundation, and from 5.5 metres to 3.89 metres for the eaves be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| S. Pawluk, Planner II, provided an overview of the Development Variance Permit application DV 5C 23 - 8838 Olund Road (Braun).
Earl Braun, applicant, was in attendance. | ||||||
| The Chair called for any members of the public that may wish to speak regarding Development Variance Permit application DV 5C 23 - 8838 Olund Road (Braun). There were no speakers. | ||||||
| D. Arbour/R. Hardy: THAT Development Variance Permit DV 5C 23 (Braun) be approved to reduce the minimum rear yard setback from 7.5 metres to 4.5 metres for the foundation, and from 5.5 metres to 3.89 metres for the eaves of a proposed accessory building on property described as Lot 2 Block 29 Comox District Plan VIP81047, PID 026-682-311 (8838 Olund Road);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA A - PROPOSED ZONING BYLAW AMENDMENT - 3960 MINTO ROAD (ROYCREEK FARM LTD.) | ||||||
| D. Arbour/R. Hardy: THAT the report dated January 4, 2024 regarding a summary of comments received from First Nations and external agencies for a proposed zoning amendment to 3960 Minto Road (Roycreek Farm Ltd be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding summary of comments received from First Nations and external agencies for a proposed zoning amendment to 3960 Minto Road (Roycreek Farm Ltd.).
Henry Beks, Chris Beks, and Dale Olmstead, applicants, were in attendance. | ||||||
| D. Arbour/E. Grieve: THAT Bylaw No. 813, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 15” which rezones the property known as The West ½ of District Lot 14, Nelson District (3960 Minto Road), from Rural-ALR (RU-ALR) to Rural-ALR Exception 18 (RU-ALR-18) to permit the cultivation of cannabis be given first and second readings concurrently;
AND FURTHER THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), a public hearing be scheduled for Bylaw No. 813, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 15” (RZ 1A 23, Roycreek Farm Ltd.); AND FINALLY THAT Director Arbour be designated as the Chair and Directors Hardy and Grieve designated as First Vice-Chair and Second Vice-Chair respectively for the public hearing. | ||||||
| 208 and 213 | Carried | |||||
| PARKLAND DEVELOPMENT COST CHARGE BYLAW AMENDMENTS | ||||||
| D. Arbour/R. Hardy: THAT the report dated January 4, 2023 regarding proposed amendments to Bylaw No. 238 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012" be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Hart, Parks Planner, presented information regarding amendments to Bylaw No. 238 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012". | ||||||
| D. Arbour/R. Hardy: THAT an amendment to Bylaw No. 238 being “Comox Valley Regional District Parkland Development Cost Charges Bylaw No. 238, 2012”, as appended to the staff report dated January 04, 2024, be approved. | ||||||
| 209 | Carried | |||||
| ROYSTON WATER LOCAL SERVICE AREA – WATER SUPPLY AGREEMENT | ||||||
| D. Arbour/R. Hardy: THAT the report dated January 3, 2024 regarding the Royston Water Local Service Area renewed water supply agreement with the Village of Cumberland be received. [Item] | ||||||
| 207 | Carried | |||||
| M. Rutten, General Manager of Engineering Services, provided an overview of the report regarding Royston Water Local Service Area renewed water supply agreement with the Village of Cumberland. | ||||||
| D. Arbour/R. Hardy: THAT the Royston water supply agreement between the Comox Valley Regional District and the Village of Cumberland, in a form substantially consistent with agreement attached as Appendix A to the staff report dated January 3, 2024, be approved;
AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the agreement. | ||||||
| 210 | Carried | |||||
| RAINWATER MANAGEMENT IN ROAD RIGHTS OF WAY | ||||||
| D. Arbour/R. Hardy: THAT the report dated January 3, 2024 regarding a resolution requesting changes to rainwater management within public road rights of way for submission to the April 2024 Association of Vancouver Island and Coastal Communities convention be received. [Item] | ||||||
| 208 | Carried | |||||
| V. Van Tongeren, Engineering Analyst, provided an overview of the report regarding a resolution requesting changes to rainwater management within public road rights of way for submission to the April 2024 Association of Vancouver Island and Coastal Communities convention. | ||||||
| D. Arbour/R. Hardy: THAT the following resolution be submitted for consideration at the April 2024 Association of Vancouver Island and Coastal Communities Annual General Meeting and Convention:
WHEREAS residential development in portions of unincorporated areas designated as suitable for increased dwelling density through regional growth strategies and official community plans will enhance the supply of housing in British Columbia; AND WHEREAS a key constraint in increasing dwelling density in these areas is locating adequately sized green infrastructure such as rain gardens and infiltration swales that protect stream systems and overall watershed health, and reduce risk to downstream property; THEREFORE BE IT RESOLVED THAT, in alignment with policy direction set out in the March 2023 Intentions Paper for the Watershed Security Strategy, the Province of BC investigate options to permit green infrastructure and low impact development rainwater management measures for private property and public roads within provincial public highway rights of way. | ||||||
| 208 | Carried | |||||
| IN-CAMERA: | ||||||
| D. Arbour/R. Hardy: THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and 90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public | ||||||
| 208 | Carried | |||||
| Time: 11:20 am. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 11:42 am. | ||||||
| TERMINATION: | ||||||
| D. Arbour/R. Hardy: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 11:42 am. | ||||||
| Confirmed by: ____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District Board on the ______ day of ______________, 20___. |