 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, June 17, 2024 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on June 17, 2024 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Vice-Chair: | R. Hardy | Lazo North (Area B) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | J. Warren | Chief Administrative Officer |
| L. Wiwcharuk | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Director Cole-Hamilton, Chair of the Comox Valley Regional District Board, was in attendance. | ||||||
| IN-CAMERA: | ||||||
| D. Arbour/R. Hardy: THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; 90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and 90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public. | ||||||
| 208 | Carried | |||||
| Time 9:30 am. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 9:53 am.
The committee resumed its open session at 10:00 am. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K'ómoks First Nation. | ||||||
| DELEGATIONS: | ||||||
| RCMP - QUARTERLY UPDATE AND POLICING PRIORITIES | ||||||
| D. Arbour/R. Hardy: THAT the information presented by Staff Sergeant Corey Kilborn, Acting OIC, and Staff Sergeant Troy Beauregard, Comox Valley Detachment, on the RCMP quarterly service update and annual policing priorities be received. [Item] | ||||||
| 208 | Carried | |||||
| CELL TOWER AT ELLENOR ROAD - SUPPORT | ||||||
| D. Arbour/R. Hardy: THAT the information presented by Andrew Rice and Dave Procter regarding their support for the installation of the cell tower at Ellenor Road be received. [Item] | ||||||
| 208 | Carried | |||||
| RESOLUTIONS STATUS REPORT: | ||||||
| D. Arbour/R. Hardy: THAT the Electoral Areas Services Committee resolutions status report dated June 2024 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| D. Arbour/R. Hardy: THAT the Area A Advisory Planning Commission minutes dated June 3, 2024 be received. [Item] | ||||||
| 208 | Carried | |||||
| DEVELOPMENT PERMIT DP 9A 24 - (KENSINGTON UNION BAY PROPERTIES NOMINEE LTD) UNION BAY ESTATES | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 10, 2024 regarding a Development Permit under the Kensington Comprehensive Development Permit Area guidelines for a wastewater treatment plant suitable to service development within Comprehensive Development Area 2 be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding Development Permit DP 9A 24 (Kensington Union Bay Properties Nominee Ltd).
Olusegun Ogunleye, McElhanney Ltd., agent, was in attendance. | ||||||
| D. Arbour/R. Hardy: THAT Development Permit DP 9A 24 - (Kensington Union Bay Properties Nominee Ltd) Union Bay Estates, be referred to the Area A Advisory Planning Commission for feedback. | ||||||
| 208 and 213 | Carried | |||||
| TELECOMMUNICATION ANTENNA SYSTEM - 1388 ELLENOR ROAD (PROCTER/MARTIN) | ||||||
| D. Arbour/R. Hardy: THAT the report dated May 7, 2024 regarding a request by SitePath Consulting Ltd., on behalf of TELUS Communications Inc., for a Letter of Concurrence in relation to a 35-metre telecommunications tower be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Thiessen, Planner I - Long Range, provided an overview of the report regarding a proposed Telecommunication Antenna System on1388 Ellenor Road (Procter/Martin).
Doug Anastos, Telus Mobility, presented information regarding a proposed Telecommunication Antenna System on 1388 Ellenor Road (Procter/Martin). [Item] | ||||||
| D. Arbour/E. Grieve: THAT Innovation, Science, and Economic Development (ISED) Canada be advised that SitePath and Telus have satisfactorily consulted with the Comox Valley Regional District and have completed the required public consultation process for the proposed telecommunications tower on the property described as Lot 189, Comox District, Except the North West ¼ Thereof and Parts in Plans 16118 and 2121, PID 003-871-895 (1388 Ellenor Road);
AND FINALLY THAT, as TELUS Communications Inc. and SitePath Consulting Ltd. have adhered to all applicable bylaws and policies, the Board authorize staff to submit a letter of concurrence to ISED Canada. | ||||||
| 208 and 213 | Carried | NAY: R. Hardy | ||||
| SARATOGA LOCAL AREA PLAN UPDATE | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 13, 2024 regarding a Saratoga Local Area Plan for the Saratoga Settlement Node be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| A. Mullaly, General Manager of Planning and Development Services, presented information regarding a Saratoga Local Area Plan for the Saratoga Settlement Node. [Item] | ||||||
| The committee recessed at 11:14 am and reconvened at 11:23 am. | ||||||
| DRAFT AGRICULTURAL PLAN RECOMMENDATIONS AND NEXT STEPS | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 11, 2024 regarding to next steps in the finalization of the Draft Agricultural Plan Recommendations and the implementation strategy be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| Ione Smith, Upland Consulting, presented information regarding the Draft Agricultural Plan Recommendations and the implementation strategy.
[Item] | ||||||
| D. Arbour/R. Hardy: THAT the Comox Valley Agricultural Plan: Draft Recommendations attached as Appendix A to the staff report dated June 11, 2024 be posted on the Comox Valley Regional District website for final public comment;
AND FURTHER THAT staff be directed to develop a Comox Valley Agricultural Plan Implementation Strategy for consideration by the Electoral Areas Services Committee and Board in Fall 2024; AND FINALLY THAT the Draft Agricultural Plan Recommendations and Next Steps Staff Report be referred to the Board for information. | ||||||
| 208 and 213 | Carried | |||||
| ELECTRIC VEHICLE CHARGERS UPDATE | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 10, 2024 an update on electric vehicle charging infrastructure in the Comox Valley, including CVRD-owned assets, and opportunities to advocate for expansion of this network be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| M. Whitney-Brown, Planner I - Long Range, presented an update on electric vehicle charging infrastructure in the Comox Valley, including CVRD-owned assets. [Item] | ||||||
| D. Arbour/R. Hardy: THAT a letter be sent to BC Hydro and the Ministry of Environment and Climate Change Strategy (Province of BC) advocating for the establishment of additional Direct Current Fast Charger stations in the Comox Valley Regional District’s electoral areas where there are gaps in the charging network in Area C between Courtenay and Black Creek, and in Area A between Union Bay and Courtenay. | ||||||
| 208 and 213 | Carried | |||||
| BOAT RAMP USER FEES | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 6, 2024 regarding user fees to fund the operation of park managed boat ramps be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| M. Hart, Parks Planner, presented information regarding user fees to fund the operation of park managed boat ramps. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the matter of user fees to fund the operation of park managed boat ramps be referred back to staff for further information. | ||||||
| 208 and 213 | Carried | |||||
| BUDGET AMENDMENT FOR LAZO GREENWAY MULTI-USE PATHWAY | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 13, 2024 regarding an update on the Lazo Greenway Multi-Use Pathway (Lazo MUP) project and to recommend a budget amendment for construction and project management services be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Harrison, Manager of Parks, provided an overview of the report regarding an update on the Lazo Greenway Multi-Use Pathway project and a budget amendment. | ||||||
| D. Arbour/R. Hardy: THAT the 2024-2028 financial plan for function 621, Baynes Sound, Area B and C Parks and Greenways Service, be amended by increasing construction services expenditure for project no. 1147, the Lazo Greenway Multi-Use Pathway, by $475,000 to be funded by an increase to contributions from the Town of Comox in the amount of $350,000 and an increase in transfers from reserve made up by $81,000 from the Baynes Sound, Area B & C Parks and Greenways future expenditure reserve (Function 621) and $44,000 from the Baynes Sound, Area B and C Parks and Greenways capital works reserve (Function 855). | ||||||
| 209 | Carried | |||||
| The committee recessed at 12:23 pm and reconvened at 12:47 pm. | ||||||
| UNION BAY FIRE HALL BUDGET AMENDMENT | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 13, 2024 regarding an amendment to the 2024-2028 financial plan for the Union Bay Fire Protection Service, function 226, to accommodate the increased design cost for the new firehall be received. [Item] | ||||||
| 207 | Carried | |||||
| B. Green, Regional Rural Fire Chief, provided an overview of the report regarding an amendment to the 2024-2028 financial plan for the Union Bay Fire Protection Service, function 226, to accommodate the increased design cost for the new firehall. | ||||||
| D. Arbour/R. Hardy: THAT the 2024-2028 financial plan for function 226, Union Bay Fire Protection Area, be amended to reallocate $360,000 from the 2025 construction budget for capital project no. 1167 Union Bay Firehall to 2024, to support the increased design costs with funding from the Growing Communities Grant. | ||||||
| 207 | Carried | |||||
| HORNBY ISLAND WASTE RECYCLING DEPOT - PAVEMENT OPTIONS | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 12, 2024 regarding an overview of paving options and the associated cost estimate for the Hornby Island Recycling Depot be received. [Item] | ||||||
| 207 | ||||||
| A. Idris, Solid Waste Analyst, presented information regarding paving options and the associated cost estimate for the Hornby Island Recycling Depot. [Item] | ||||||
| D. Arbour/R. Hardy: THAT paving the Hornby Island Recycling Depot be deferred until sufficient reserves are available to allow for economically feasible and operationally effective paving;
AND FINALLY THAT paving of the entrance road not be considered at this time to reduce unnecessary cost. | ||||||
| 207 | Carried | |||||
| GRAHAM LAKE WATER TOLLS BYLAW ADMINISTRATIVE UPDATE | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 6, 2024 regarding updates to the former Graham Lake Improvement District Water Tolls Bylaw to reflect the change in administration and remove reference to the previous year be received. [Item] | ||||||
| 207 | Carried | |||||
| C. Leimert, Engineering Analyst, provided an overview of the report regarding updates to the former Graham Lake Improvement District Water Tolls Bylaw. | ||||||
| D. Arbour/R. Hardy: THAT Bylaw No. 826 being “Graham Lake Water Service Water Tolls Bylaw No. 826” as attached in Appendix B to the staff report dated June 6, 2024, be considered for adoption. | ||||||
| 207 | Carried | |||||
| GRAHAM LAKE AND DENMAN ISLAND WATER SERVICE MERGER | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 10, 2024 regarding a request for the re-allocation of a portion of the Community Works Funds to facilitate the merger of the Graham Lake and Denman Island water local service areas be received. [Item] | ||||||
| 208 | Carried | |||||
| C. Leimert, Engineering Analyst, provided and overview of the report regarding a request for the re-allocation of a portion of the Community Works Funds to facilitate the merger of the Graham Lake and Denman Island water local service areas. | ||||||
| D. Arbour/R. Hardy: THAT the Electoral Areas Services Committee dedicate $23,471.02 of the $300,000 in Community Works Funds allocated to the Graham Lake water treatment project to resolve the differential reserve balances between the Graham Lake and Denman Island water local service areas as summarized in appendix A to the staff report dated June 12, 2024;
AND FURTHER THAT staff bring forward a bylaw to merge the Graham Lake and Denman Island water local service areas with consent by the electoral area director being authorized for participating area approval. | ||||||
| 208 | Carried | |||||
| COMOX STRATHCONA WASTE MANAGEMENT PLAN PRESENTATION | ||||||
| D. Arbour/R. Hardy: THAT the update presented by S. Willie, Manager of Solid Waste Planning and Policy Development, regarding the CSWM Solid Waste Management Plan renewal process be received. | ||||||
| 208 | Carried | |||||
| UBCM ASSET MANAGEMENT PROGRAM GRANT APPLICATION | ||||||
| D. Arbour/R. Hardy: THAT the report dated June 10, 2024 regarding a request for approval to apply to the UBCM Asset Management Program Grant to support condition assessments of four community hall be received. [Item] | ||||||
| 208 | ||||||
| L. Wiwcharuk, Chief Financial Officer, provided an overview of the report regarding a request for approval to apply to the UBCM Asset Management Program Grant to support condition assessments of four community hall. | ||||||
| D. Arbour/R. Hardy: THAT the application to Union of BC Municipalities 's Asset Management Program to support condition assessments of four community halls for $25,000, be approved. | ||||||
| 208 | Carried | |||||
| ADJOURN TO IN-CAMERA: | ||||||
| D. Arbour/R. Hardy: THAT the committee adjourn to its in-camera session. | ||||||
| 208 | Carried | |||||
| Time: 1:34 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 2:16 pm. | ||||||
| TERMINATION: | ||||||
| D. Arbour/R. Hardy: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 2:16 pm. | ||||||
| Confirmed by:
____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District Board on the ______ day of ______________, 20___. |