 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, September 9, 2024 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on September 9, 2024 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Vice-Chair: | R. Hardy | Lazo North (Area B) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | J. Warren | Chief Administrative Officer |
| L. Wiwcharuk | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| K. La Rose | Acting General Manager of Engineering Services | |
| M. Harrison | Acting General Manage of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K'ómoks First Nation. | ||||||
| DELEGATIONS: | ||||||
| CRAIGDARROCH COMMUNITY MOMS | ||||||
| D. Arbour/R. Hardy: THAT the information presented by Tia Arriola, representing Craigdarroch community moms, regarding a request for the development of a playground/ park area in the Craigdarroch community be received. [Item] | ||||||
| 208 | Carried | |||||
| BUCKLEY BAY / MYSTERY BEACH ROAD SAFETY COMMITTEE | ||||||
| D. Arbour/R. Hardy: THAT the information presented by Charles Tremewen, Buckley Bay, Mystery Beach Subdivision Road Safety Committee, regarding road safety issues on Highway 19A and request that the Board work with the residents to advocate to the Ministry of Transport and Infrastructure for a reduction in speed limits be received. [Item] | ||||||
| 208 | Carried | |||||
| RESOLUTIONS STATUS REPORT: | ||||||
| D. Arbour/R. Hardy: THAT the Electoral Areas Services Committee resolution status report dated September 2024 be received. [Item] | ||||||
| Carried | ||||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| D. Arbour/R. Hardy: THAT the Area C Advisory Planning Commission minutes dated August 15, 2024 be received. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA C - TEMPORARY USE PERMIT APPLICATION – 46 MILLS ROAD (HOIDAS) | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 3, 2024 regarding Temporary Use Permit TUP 1C 24 – 46 Mills Road (Hoidas) to enable the use of the lot to host a recreational vehicle for residential occupancy be received. [Item] | ||||||
| 208 and 213 | ||||||
| J. MacLean, Senior Planner, provided an overview of the report regarding TUP 1C 24 – 46 Mills Road (Hoidas).
Kristi Hoidas and Mike Inhart, applicants, were in attendance. | ||||||
| D. Arbour/R. Hardy: THAT the correspondence under the addendum dated September 6, 2024 from Paul Duncan, adjacent neighbour, regarding TUP 1C 24 – 46 Mills Road (Hoidas) be received. | ||||||
| 208 | Carried | |||||
| The Chair called for any members of the public that may wish to speak regarding TUP 1C 24 – 46 Mills Road (Hoidas). There were no speakers. | ||||||
| D. Arbour/R. Hardy: THAT a Temporary Use Permit (TUP 1C 24) be approved for a term of two years to permit residential use of a recreational vehicle on the property described as Lot 3, District Lot 160, Comox District, Plan 29301, PID 001-412-396 (46 Mills Road);
AND FINALLY THAT the Corporate Officer be authorized to execute the Temporary Use Permit once the applicant has provided a written acknowledgement that the applicant has read, understands and agrees to the conditions of the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - DEVELOPMENT PERMIT (COMMERCIAL FORM AND CHARACTER) – UNADDRESSED LOT ALONG MACAULAY ROAD | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 3, 2024 regarding Development Permits under the Commercial and Industrial (Form and Character) guidelines as they relate to a new campground development be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding Development Permit (Commercial Form and Character) – Unaddressed lot along Macaulay Road.
Bailey Walsh, Chris Ewing, Rob Leighton, applicants, were in attendance. | ||||||
| D. Arbour/R. Hardy: THAT Development Permit DP 12C 24 (Macdonald) regarding properties legally described as Lot 1, District Lot 11, Nelson District, Plan VIP585278 (PID 018-677- 487), and DP 13C 24 (M & C Leighton Holdings) regarding property legally described as Part Lot 2, Block 29, Comox District, Plan 5517 (PID 005-972-281) be approved for the development of a campground, inclusive of supporting buildings,
AND FURTHER THAT subject to the receipt of $46,886.25 for a landscape security deposit, the development permit be issued; AND FINALLY THAT the Corporate Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - AGRICULTURAL LAND COMMISSION REFERRAL – 7391 & 7371 HOWARD ROAD (PHYE) | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 3, 2024 regarding a recommendation to refuse an application to subdivide a property within the Agricultural Land Reserve be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/R. Hardy: THAT the correspondence dated September 6, 2024 from Evan Wind, Underhill Geomatics, regarding Agricultural Land Commission Referral – 7391 & 7371 Howard Road (Phye) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| S. Pawluk, Planner II, provided an overview of the report regarding Agricultural Land Commission Referral – 7391 & 7371 Howard Road (Phye).
Donald and Beverly Phye, applicants, were in attendance. | ||||||
| D. Arbour/R. Hardy: THAT Agricultural Land Reserve application ALR 1C 24 (Phye) for a two-lot subdivision made under Section 514 of Local Government Act (RSBC, 2015, c. 1) for property being Lot 11, Block 29, Comox District, Plan 2262, 006-399-851, PID 006- 399-851 (7391 and 7371 Howard Road) be refused;
AND FINALLY THAT the application not be referred to the Agricultural Land Commission. | ||||||
| 208 and 213 | Carried | |||||
| The committee recessed at 11:08 am and reconvened at 11:19 am. | ||||||
| ELECTORAL AREA B - TELECOMMUNICATIONS ANTENNA SYSTEM PROPOSAL INTRODUCTION | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 3, 2024 regarding a proposal by Rogers Communications Inc. and SitePath Consulting Ltd. to construct a 53.0-metre-tall telecommunication antenna system on property located at 1901 Larch Road to service residential areas in Seal Bay be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| A. Marginet, Planner I, provided an overview of the report regarding a telecommunication antenna system proposal.
Brian Gregg, SitePath Consulting Ltd., was in attendance. | ||||||
| HOUSING NEEDS REPORTS – ELECTORAL AREAS | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 3, 2024 regarding the final updated Electoral Areas Housing Needs Reports be received. [Item] | ||||||
| 208 and 212 | Carried | |||||
| Andrew Scanlan Dickie, Turner Drake, presented information regarding the Electoral Areas Housing Needs Reports. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the August 2024 final Housing Needs Reports prepared by Turner Drake and Partners, for Electoral Areas A, B, and C be approved for use in electoral area land use, infrastructure, development finance, and community amenity planning;
AND FINALLY THAT the reports be published on the Comox Valley Regional District’s website for public use. | ||||||
| 208 and 212 | Carried | |||||
| RURAL ECONOMIC DEVELOPMENT SERVICE FEASIBILITY | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 3, 2024 regarding the potential establishment of a rural economic development service be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Martens, General Manager of Corporate Services, provided an overview of the report regarding the potential establishment of a rural economic development service.
Tracey Clarke, Comox Valley Chamber of Commerce, was in attendance. | ||||||
| D. Arbour/R. Hardy: THAT the Comox Valley Chamber of Commerce be invited to present the findings of its Rural Business Initiative for Electoral Area C upon completion. | ||||||
| 208 | Carried | |||||
| The committee recessed at 12:15 pm and reconvened at 12:44 pm. | ||||||
| DENMAN COMMUNITY LAND TRUST ASSOCIATION REQUEST FOR FUNDING | ||||||
| D. Arbour/R. Hardy: THAT the report dated August 22, 2024 regarding a request for funding received from a delegation of the Denman Community Land Trust Association be received. [Item] | ||||||
| 208 | Carried | |||||
| J. Martens, General Manager of Corporate Services, provided an overview of the report regarding a request for funding received from a delegation of the Denman Community Land Trust Association. | ||||||
| D. Arbour/R. Hardy: THAT a $10,000 grant be provided to the Denman Community Land Trust Association for the purposes of pre-subdivision development costs associated with the proposed affordable housing project on a portion of the property at 3661 Piercy Road, Denman Island;
AND FURTHER THAT the 2024-2029 Financial Plan for function 555, Denman Island Economic Development Service be amended to include a grant in the amount of $6,000 funded by the Future Expenditure Reserve to partially support the $10,000 contribution to the Denman Community Land Trust Association. AND FURTHER THAT a $4,000 Rural Communities Grant be supported from the Denman Island Grant in Aid Service, function 123, to partially support the $10,000 contribution to the Denman Island Land Trust Association. | ||||||
| 208 | Carried | |||||
| DENMAN HOUSING ASSOCIATION REQUEST FOR FINANCIAL SUPPORT | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 3, 2024 regarding a request from the Denman Housing Association for ongoing financial assistance for the proposed Denman Green Project and other affordable housing initiatives be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Martens, General Manager of Corporate Services, provided an overview of the report regarding a request from the Denman Housing Association for ongoing financial support. | ||||||
| D. Arbour/R. Hardy: THAT the Electoral Areas Services Committee approve in principle the provision of annual funding in the amount of $100,000 to the Denman Housing Association in support of affordable housing, through a mechanism to be determined. | ||||||
| 207 | Carried | |||||
| UBCM COMMUNITY EMERGENCY PREPAREDNESS FUND APPLICATION | ||||||
| R. Hardy/E. Grieve: THAT the report dated September 4, 2024 regarding a Union of BC Municipalities Community Emergency Preparedness Fund application be received. [Item] | ||||||
| 209 | Carried | |||||
| B. Green, Rural Regional Fire Chief, provided an overview of the report regarding a Union of BC Municipalities Community Emergency Preparedness Fund application. | ||||||
| D. Arbour/R. Hardy: THAT an application to the Union of BC Municipalities Community Emergency Preparedness Fund, in an amount of up to $240,000 for the Hornby Island Fire Rescue, Denman Island Fire Rescue, Union Bay Fire Rescue, Fanny Bay Fire Protection Area, Merville Fire Protection Area, and Mount Washington Fire Protection Area, for fire department equipment and training, as outlined in Appendix A, attached to the staff report dated September 04, 2024, be submitted;
AND FURTHER THAT the Comox Valley Regional District commit to overall grant management if the application is successful. | ||||||
| 209 | Carried | |||||
| WATER RESTRICTIONS DASHBOARD | ||||||
| D. Arbour/R. Hardy: THAT the water restrictions dashboard to September 4, 2024 be received. [Item] | ||||||
| 209 | Carried | |||||
| NEW BUSINESS: | ||||||
| CRAIGDARROCH COMMUNITY PARK | ||||||
| D. Arbour/R. Hardy: THAT staff investigate the request of the delegation of September 9, 2024 for the development of a playground/ park area in the Craigdarroch community. | ||||||
| 208 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/R. Hardy: THAT the meeting terminate. | ||||||
| Carried | ||||||
| Time: 1:40 pm. | ||||||
| Confirmed by:
____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District Board on the ______ day of September 2024. |