 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, November 4, 2024 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on November 4, 2024 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Vice-Chair: | R. Hardy | Lazo North (Area B) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | J. Warren | Chief Administrative Officer |
| L. Wiwcharuk | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Director Cole-Hamilton, Chair of the Comox Valley Regional District Board, was in attendance. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K'ómoks First Nation. | ||||||
| DELEGATIONS: | ||||||
| MACAULAY ROAD AND AREA NEIGHBOURHOOD ASSOCIATION | ||||||
| Catherine Davidson, Macaulay Road and Area Neighbourhood Association, presented their request for the completion of the One Spot North Trail to Hamm Road to be used as an emergency exit before the 2025 fire season. [Item] | ||||||
| MCLOUGHLIN GARDENS SOCIETY | ||||||
| Margo McLoughlin, McLoughlin Gardens Society, presented information on the history of the McLoughlin Gardens, the impact of their residency program on the local arts community and a request for funding to support programming in 2025. [Item] | ||||||
| RESOLUTIONS STATUS REPORT: | ||||||
| R. Hardy/E. Grieve: THAT the Electoral Areas Services Committee resolutions status report dated November 2024 be received. [Item] | ||||||
| Carried | ||||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| R. Hardy/D. Arbour: THAT the following items be received. | ||||||
| - Area A Advisory Planning Commission minutes dated October 7, 2024; [Item] | ||||||
| - Agricultural Advisory Planning Commission minutes dated October 10, 2024; [Item] | ||||||
| - Area B Advisory Planning Commission minutes dated October 21, 2024. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA B - DEVELOPMENT VARIANCE PERMIT DV 2B 24 – 561 ANDREW AVENUE (DUNSMORE) | ||||||
| R. Hardy/D. Arbour: THAT the report dated October 30, 2024 regarding Development Variance Permit DV 2B 24 – 561 Andrew Avenue (Dunsmore) to reduce the side yard setback of an existing single detached dwelling from 1.75 m to 1.58 m be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| R. Hardy/D. Arbour: THAT the following items be received:
- Correspondence dated October 26, 2024 from Frank and Roberta Denton, adjacent neighbours, regarding Development Variance Permit DV 2B 24 – 561 Andrew Avenue (Dunsmore); [Item] | ||||||
| - Correspondence dated October 27, 2024 from Kathleen Duffield and Brian Muth, adjacent neighbours, regarding Development Variance Permit DV 2B 24 – 561 Andrew Avenue (Dunsmore); [Item] | ||||||
| - Correspondence received October 28, 2024 from Violet McConnell, adjacent neighbour, regarding Development Variance Permit DV 2B 24 – 561 Andrew Avenue (Dunsmore); [Item] | ||||||
| - Correspondence dated October 31, 2024 from Jamie Bowman, adjacent neighbour, regarding Development Variance Permit DV 2B 24 – 561 Andrew Avenue (Dunsmore); and [Item] | ||||||
| - Correspondence dated October 31, 2024 from Lucille Richardson, adjacent neighbour regarding Development Variance Permit DV 2B 24 – 561 Andrew Avenue (Dunsmore). [Item] | ||||||
| 208 and 213 | Carried | |||||
| S. Pawluk, Planner II, provided an overview of the report regarding Development Variance Permit DV 2B 24 – 561 Andrew Avenue (Dunsmore).
Colleen Dunsmore, applicant, was in attendance. The Chair called for any members of the public that may wish to speak regarding Development Variance Permit DV 2B 24 – 561 Andrew Avenue (Dunsmore). There were no speakers. | ||||||
| R. Hardy/D. Arbour: THAT Development Variance Permit DV 2B 24 (Dunsmore) be approved to reduce the side yard setback of an existing single detached dwelling from 1.75 metres to 1.58 metres on property described as Lot 19, District Lot 191, Comox District, Plan 14276, PID 004-381-653 (561 Andrew Avenue);
AND FINALLY THAT the Corporate Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA B - SITE SPECIFIC FLOODPLAIN SETBACK 561 ANDREW AVENUE (DUNSMORE) | ||||||
| R. Hardy/D. Arbour: THAT the report dated October 30, 2024 regarding a site-specific building setback relative to the prescribed floodplain setback requirements for a proposed addition to an existing single detached dwelling be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| S. Pawluk, Planner II, provided an overview of the report regarding a site-specific building setback relative to the prescribed floodplain setback requirements for a proposed addition to an existing single detached dwelling.
Colleen Dunsmore, applicant, was in attendance. | ||||||
| D. Arbour/R. Hardy: THAT a site-specific engineer’s prescription for the siting of a proposed addition to an existing single detached dwelling relative to the 2100-year floodplain setback of Bylaw No. 600, being the “Floodplain Management Bylaw No. 600, 2020,” be approved on the property described as Lot 19, District Lot 191, LD Comox District, Plan 14276 (PID 004-381-653);
AND FINALLY THAT, as a condition of the engineer’s site specific floodplain setback, the property owners, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer report prepared by Joe Brunelle, P.Eng. and reviewed by Jeff Scott, P.Eng. of Lewkowich Engineering Associates Ltd., dated July 9, 2024, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion. | ||||||
| 208 and 213 | Carried | |||||
| UPDATE ON ZERO CARBON STEP CODE IMPLEMENTATION | ||||||
| D. Arbour/R. Hardy: THAT the report dated October 30, 2024 regarding an update on implementation of the Provincial Zero Carbon Step Code be received. [Item] | ||||||
| 209 | Carried | |||||
| J. Crockford, Manager of Building Inspection Services, provided an overview of the report regarding an update on implementation of the Provincial Zero Carbon Step Code. | ||||||
| HORNBY VILLAGE CENTRE DELEGATION REQUEST | ||||||
| R. Hardy/D. Arbour: THAT the report dated October 29, 2024 regarding a response to the delegation from the August 12, 2024 Electol Areas Services Committee requesting to investigate transportation and infrastructure improvements on Hornby Island within the “4 corners” village centre be received. [Item] | ||||||
| 208 | Carried | |||||
| M. Harrison, Manager of Parks, provided an overview of the report regarding a follow-up to the delegation request from the August 12, 2024 Electol Areas Services Committee to investigate transportation and infrastructure improvements on Hornby Island within the “4 corners” village centre. | ||||||
| D. Arbour/R. Hardy: THAT the Electoral Areas Services Committee send a letter to the Ministry of Transportation and Infrastructure advising of the “Hornby Village Centre” delegation and requesting that the Ministry continue to work with the Islands Trust and the Comox Valley Regional District to implement actions to address policy 5.8.7 of the Hornby Island Official Community Plan. | ||||||
| 208 | Carried | |||||
| HORNBY ISLAND CLINIC LICENSE OF OCCUPATION | ||||||
| D. Arbour/R. Hardy: THAT the report dated October 31, 2024 regarding entering into a License of Occupation agreement with Island Health and Hornby and Denman Community Health Care Society for use of the Hornby clinic by the fire department be received. [Item] | ||||||
| 207 | Carried | |||||
| B. Green, Regional Rural Fire Chief, provided an overview of the report regarding a License of Occupation agreement with Island Health and Hornby and Denman Community Health Care Society. | ||||||
| R. Hardy/D. Arbour: THAT the License of Occupation agreement between Hornby Island Fire Rescue, Island Health, and Hornby and Denman Health Care Society in a form consistent with Appendix A to the staff report dated October 31, 2024, be approved;
AND FINALLY THAT the General Managers of Corporate and Community Services be authorized to execute the agreement. | ||||||
| 210 | Carried | |||||
| The committee recessed at 11:14 am and reconvened at 11:22 am | ||||||
| UNION BAY FIREHALL FUNDING | ||||||
| R. Hardy/D. Arbour: THAT the report dated November 1, 2024 regarding the potential for an additional allocation of Community Works Funds to address cost escalation of the Union Bay Firehall Capital Project be received. [Item] | ||||||
| 207 | Carried | |||||
| K. Broughton, Manager of Financial Planning, presented information regarding the Union Bay Firehall funding. [Item] | ||||||
| R. Hardy/E. Grieve: THAT the matter regarding the Union Bay Firehall funding be referred to a special meeting on November 25, 2024. | ||||||
| 207 | Carried | NAY: R. Hardy; E. Grieve; D. Arbour | ||||
| D. Arbour/E. Grieve: THAT staff be directed to proceed with the Union Bay Firehall project as generally outlined in the staff report dated October 3, 2024, with an overall project budget of $6,300,000, with $3,355,000 financed through long-term borrowing over 25-years;
AND FURTHER THAT the 2024-2028 Financial Plan for Service 226 Union Bay Fire Protection Area be amended to increase the 2025 construction budget for Capital Project No. 1167 Union Bay Firehall by $2,200,000 to support the increased costs with funding from Community Works Funds of $600,000, $50,000 from the Capital Works Reserve (809) and long-term debt of $1,550,000. | ||||||
| 207 | Carried | |||||
| R. Hardy/D. Arbour: THAT staff be directed to bring forward Bylaw No. 844 being “Union Bay Fire Protection Service Loan Authorization Bylaw No. 844, 2024” for consideration of three readings;
AND FURTHER THAT participating area approval be sought by way of an alternative approval process. | ||||||
| 207 | Carried | |||||
| D. Arbour/R. Hardy: THAT staff be directed to bring forward Bylaw No. 856 being “Union Bay Fire Protection Service Establishment Bylaw No. 658, 2021, Amendment No. 1”, for consideration of three readings;
AND FURTHER THAT participating area approval be sought by way of written consent of the Director for Electoral Area A (Baynes Sound-Denman/Hornby Islands). | ||||||
| 207 | Carried | |||||
| The committee recessed at 12:22 pm and reconvened at 12:37 pm. | ||||||
| LANGLEY LAKE DAM UPDATE | ||||||
| D. Arbour/E. Grieve: THAT the report dated October 31, 2024 regarding an update on the Langley Lake Dam’s current condition and updated consequence classification be received. [Item] | ||||||
| 207 | Carried | |||||
| C. Leimert, Engineering Analyst, provided an overview of the report regarding Langley Lake Dam’s current condition and updated consequence classification. | ||||||
| UNION BAY WATER CONSERVATION BYLAW | ||||||
| R. Hardy/D. Arbour: THAT the report dated October 25, 2024 regarding a new Water Conservation Bylaw that is consistent with those in place for other Comox Valley Regional District water services be received. [Item] | ||||||
| 207 | Carried | |||||
| D. Warnock, Water/Wastewater Analyst, provided an overview of the report regarding a new Water Conservation Bylaw that is consistent with those in place for other Comox Valley Regional District water services. | ||||||
| R. Hardy/D. Arbour: THAT Bylaw No. 840 being “Union Bay Water Conservation Bylaw No. 840” attached as Appendix A to the staff report dated October 25, 2024, be considered for adoption;
AND FURTHER THAT staff prepare amendments for the following bylaws to reflect the new water conservation bylaw, as outlined in the staff report dated October 25, 2024: • Bylaw No. 104 being “Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010”; and • Bylaw No. 679 being “Comox Valley Regional District Bylaw Adjudication Ticketing Bylaw No. 679, 2021”. | ||||||
| 207 | Carried | |||||
| UNION BAY WATER LOCAL SERVICE AREA DEVELOPMENT COST CHARGE STUDY RECOMMENDATIONS | ||||||
| D. Arbour/R. Hardy: THAT the report dated October 29, 2024 regarding Union Bay Water Local Service Area Development Cost Charge Study Recommendations be received. [Item] | ||||||
| 207 | Carried | |||||
| C. Leimert, Engineering Analyst, presented an overview of the report regarding Union Bay Water Local Service Area Development Cost Charge Study Recommendations. [Item] | ||||||
| R. Hardy/D. Arbour: THAT Bylaw No. 668 being “Union Bay Water Local Service Area Development Cost Charges Bylaw No. 668, 2024” be given first, second and third readings concurrently.
AND FURTHER THAT Bylaw No. 852 being “Union Bay Water Local Service Area Capital Improvement Cost Charges Bylaw No. 852, 2024” be given first, second and third readings concurrently. AND FINALLY THAT staff be directed to consult with the development community regarding the proposed Development Cost Charge and Capital Improvement Cost Charge bylaws prior to the fourth reading of the Development Cost Charge bylaw. | ||||||
| 207 | Carried | |||||
| 2024 GRAHAM LAKE BUDGET AMENDMENT | ||||||
| D. Arbour/R. Hardy: THAT the report dated October 25, 2024 regarding a budget amendment to complete a required professional consequence classification of the Graham Lake Dam be received. [Item] | ||||||
| 207 | Carried | |||||
| C. Leimert, Engineering Analyst, provided an overview of the report regarding a budget amendment o complete a required professional consequence classification of the Graham Lake Dam. | ||||||
| R. Hardy/D. Arbour: THAT the 2024-2028 Financial Plan be amended by increasing other professional fees in Service 310 Graham Lake Water Local Service Area by $10,000, to complete a required dam consequence classification study, with funding from the Future Expenditure Reserve (310). | ||||||
| 207 | Carried | |||||
| 2025 GRAHAM LAKE PARCEL TAX AND FEES AND CHARGES | ||||||
| D. Arbour/R. Hardy: THAT the report dated October 29, 2024 regarding the parcel tax and user rate for the Graham Lake Water Local Service Area for 2025 be received. [Item] | ||||||
| 207 | Carried | |||||
| C. Leimert, Engineering Analyst, provided an overview of the report regarding the parcel tax and user rate for the Graham Lake Water Local Service Area for 2025. | ||||||
| D. Arbour/E. Grieve: THAT staff bring forward an amendment to the Graham Lake Water Service Parcel Tax Bylaw No. 807 and the Graham Lake Water Local Service Water Tolls Bylaw No. 826 to adjust the rates for 2025 as outlined in the staff report dated October 29, 2024. | ||||||
| 207 | Carried | |||||
| NEW BUSINESS: | ||||||
| COMMUNITY WATER RETENTION AND STORAGE FOR AGRICULTURE IN THE TSOLUM RIVER WATERSHED | ||||||
| R. Hardy/D. Arbour: THAT the correspondence dated October 29, 2024 from Director Grieve regarding available grant funding to address community community water retention and storage for agriculture in the Tsolum River watershed be received. [Item] | ||||||
| 208 | Carried | |||||
| E. Grieve/R. Hardy: THAT staff prepare a cursory report for the December 9, 2024 Electoral Areas Services Committee meeting regarding programs and grant funding available to address community water retention and storage for agriculture in the Tsolum River watershed. | ||||||
| 208 | Carried | |||||
| DELEGATION - MACAULAY ROAD AND AREA NEIGHBOURHOOD ASSOCIATION | ||||||
| D. Arbour/E. Grieve: THAT staff provide a report at the December 9, 2024 Electoral Areas Services Committee in regard to the progress on the request from the delegation of November 4, 2024 from Catherine Davidson, MRANA, around the connection through the One Spot Trail for community and emergency access. | ||||||
| 208 | Carried | |||||
| CLOSED MEETING: | ||||||
| D. Arbour/E. Grieve: THAT the committee adjourn to a closed session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the regional district. | ||||||
| 208 | Carried | |||||
| Time: 1:39 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its closed session at 2:28 pm. | ||||||
| TERMINATION: | ||||||
| R. Hardy/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 2:28 pm. | ||||||
| Confirmed by:
____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District Board on the ______ day of ______________, 20___. |