 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, February 10, 2025 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on February 10, 2025 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Vice-Chair: | R. Hardy | Lazo North (Area B) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | J. Warren | Chief Administrative Officer |
| L. Wiwcharuk | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Director Cole-Hamilton, Chair of the Comox Valley Regional District Board, was in attendance. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| PUBLIC INPUT ON THE 2025-2029 FINANCIAL PLAN: | ||||||
| L. Wiwcharuk, Chief Financial Officer, provided a summary of public input received in regards to the 2025-2029 proposed financial plan and the specific CVRD services under consideration. | ||||||
| Members of the public may submit comments, questions, or feedback on the 2025-2029 proposed financial plan here: www.engagecomoxvalley.ca/budget. | ||||||
| REPORTS AND PRESENTATIONS: | ||||||
| 2025-2029 FINANCIAL PLAN | ||||||
| L. Wiwcharuk, Chief Financial Officer, introduced the 2025-2029 financial planning process. [Item] | ||||||
| All the financial planning information can be accessed through the following link: www.comoxvalleyrd.ca/currentbudget | ||||||
| COMMUNITY WORKS FUNDS STATUS REPORT - DECEMBER 31, 2024 | ||||||
| D. Arbour/R. Hardy: THAT the report dated February 6, 2025 regarding a Community Works Fund status for December 31, 2024 be received. | ||||||
| 208 | Carried | |||||
| D. Arbour/R. Hardy: THAT the remaining Community Works Funds allocated for the following projects be decommitted:
1. Lazo Road Greenway: $433,902 2. Comox Valley Sustainability Strategies: $9,799 3. On-site Septic Management Plan: $4,595 4. Denman and Hornby Internet Landing Sites: $1,329 | ||||||
| 208 | Carried | |||||
| 2025 BUDGET ALLOCATIONS FROM COMMUNITY WORKS FUND | ||||||
| D. Arbour/R. Hardy: THAT the report dated February 6, 2025 regarding options for allocating Community Works Grant Funds be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Arbour/E. Grieve: THAT the following allocations of the Community Works Fund be approved:
• Project No. 1007 Orr Road Bridge Replacement $30,000 • Project No. 1007 Spike Park Land Upgrades $124,125 • Project No. 1066 Jackson Drive Sewer $82,767. | ||||||
| 208 | Carried | |||||
| WATER SUPPLY CORE SERVICE - 2025-2029 FINANCIAL PLAN | ||||||
| M. Rutten, General Manager of Engineering Services, presented an overview of the water supply core service.
The water supply core service budget details may be accessed through this link: www.comoxvalleyrd.ca/strategicplan/water-supply [Item] | ||||||
| SERVICE 305 COMOX VALLEY WATER LOCAL SERVICE AREA | ||||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented information regarding Service 305 Comox Valley Water Local Service Area. [Item] | ||||||
| R. Hardy/E. Grieve: THAT the proposed 2025-2029 financial plan for Service 305 Comox Valley Water Local Service Area be approved. | ||||||
| 209 | Carried | |||||
| SERVICE 306 SANDWICK WATER | ||||||
| K. LaRose, Senior Manager of Water/Wastewater Services, presented information regarding Service 306 Sandwick Water. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 306 Sandwick Water be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 308 UNION BAY WATER | ||||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented information regarding Service 308 Union Bay Water. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 308 Union Bay Water be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 310 GRAHAM LAKE WATER LOCAL SERVICE AREA | ||||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented information regarding Service 310 Graham Lake Local Water. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2025-2029 financial plan Service 310 Graham Lake Local Water be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 312 ROYSTON WATER | ||||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented information regarding Service 312 Royston Water. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 312 Royston Water be approved. | ||||||
| 207 | Carried | |||||
| The committee recessed at 11:24 am and reconvened at 11:38 am | ||||||
| SEWAGE TREATMENT CORE SERVICE - 2025-2029 FINANCIAL PLAN | ||||||
| M. Rutten, General Manager of Engineering Services, presented an overview of the sewage treatment core service.
The sewage treatement core service budget details may be accessed through this link: www.comoxvalleyrd.ca/strategicplan/sewage-treatment. [Item] | ||||||
| SERVICE 330 JACKSON DRIVE SEWER | ||||||
| M. Rutten, General Manager of Engineering Services, presented information regarding Service 330 Jackson Drive Sewer. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 330 Jackson Drive Sewer be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 331 KING COHO WASTEWATER | ||||||
| M. Rutten, General Manager of Engineering Services, presented information regarding Service 331 King Coho Wastewater. [Item] | ||||||
| Bylaw No. 858 being “King Coho Wastewater Service Parcel Tax Bylaw No. 563, 2018, Amendment No. 5” is attached here. [Item] | ||||||
| R. Hardy/D. Arbour: THAT the Board consider first, second and third reading of Bylaw No. 858 being “King Coho Wastewater Service Parcel Tax Bylaw No. 563, 2018, Amendment No. 5” to align the service with the 2025-2029 financial plan;
AND FURTHER THAT the proposed 2025-2029 financial plan for Service 331 King Coho Wastewater be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 340 LIQUID WASTE MANAGEMENT PLANNING | ||||||
| M. Rutten, General Manager of Engineering Services, to present information regarding Service 340 Liquid Waste Management Planning. [Item] | ||||||
| E. Grieve/D. Arbour: THAT the proposed 2025-2029 financial plan for Service 340 Liquid Waste Management Planning be referred to staff to bring back additional information to the February 12, 2025 Electoral Areas Services Committee meeting. | ||||||
| 209 | Carried | |||||
| The committee recessed at 12:31 pm and reconvened at 12:48 pm. | ||||||
| ELECTORAL AREAS CORE SERVICE - 2025-2029 FINANCIAL PLAN | ||||||
| J. Warren, Chief Administrative Officer, presented an overview of the electoral areas core service.
The electoral areas core service budget details may be accessed through this link: www.comoxvalleyrd.ca/strategicplan/electoral-area-services [Item] | ||||||
| SERVICE 285 BUILDING INSPECTION | ||||||
| J. Crockford, Manager of Building Inspection Services, presented information regarding Service 285 Building Inspection. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 285 Building Inspection be approved. | ||||||
| 209 | Carried | |||||
| SERVICE 291 ELECTORAL AREAS A (BAYNES SOUND), B AND C BYLAW ENFORCEMENT | ||||||
| J. Crockford, Manager of Building Inspection Services, presented information regarding Service 291 Electoral Areas A (Baynes Sound), B and C Bylaw Enforcement. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 291 Electoral Areas A (Baynes Sound), B and C Bylaw Enforcement be approved. | ||||||
| 209 | Carried | |||||
| SERVICE 299 DENMAN AND HORNBY BYLAW ENFORCEMENT | ||||||
| J. Crockford, Manager of Building Inspection Services, presented, information regarding Service 299 Denman and Hornby Islands Bylaw Enforcement. [Item] | ||||||
| D. Arbour/E. Grieve: THAT the proposed 2025-2029 financial plan for Service 299 Denman and Hornby Islands Bylaw Enforcement be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 500 PLANNING | ||||||
| T. Trieu, Manager of Planning, R. Holme, Manager of Long Range Planning and Sustainability, and L. Kilpatrick, Community Development and Resilience Manger, presented information regarding Service 500 Planning. [Item] | ||||||
| D. Arbour/R. Hardy: THAT consideration of the proposed 2025-2029 financial plan for Service 500 Planning be deferred to the February 12, 2025 Electoral Areas Services Committee meeting. | ||||||
| 208 and 213 | Carried | |||||
| SERVICE 360 HORNBY ISLAND GARBAGE DISPOSAL | ||||||
| V. Schau, Senior Manager of CSWM Services, presented information regarding Service 360 Hornby Island Garbage Disposal. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 360 Hornby Island Garbage Disposal be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 362 DENMAN ISLAND GARBAGE COLLECTION | ||||||
| V. Schau, Senior Manager of CSWM Services, presented information regarding Service 362 Denman Island Garbage Collection. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 362 Denman Island Garbage Collection be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 366 ROYSTON GARBAGE COLLECTION | ||||||
| V. Schau, Senior Manager of CSWM Services, presented information regarding Service 366 Royston Garbage Collection Service. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 366 Royston Garbage Collection Service be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 296 WEED CONTROL | ||||||
| M. Harrison, Manager of Parks, presented information regarding Service 296 Weed Control. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 296 Weed Control be approved. | ||||||
| 209 | Carried | |||||
| SERVICE 623 SARATOGA BEACH COMMUNITY MOSQUITO MANAGEMENT | ||||||
| M. Harrison, Manager of Parks, presented information regarding Service 623 Saratoga Beach Community Mosquito Management. [Item] | ||||||
| E. Grieve/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 623 Saratoga Beach Community Mosquito Management be approved. | ||||||
| 207 | Carried | |||||
| SERVICE 619 DENMAN ISLAND COMMUNITY PARKS AND GREENWAYS AND SERVICE 620 HORNBY ISLAND COMMUNITY PARKS AND GREENWAYS | ||||||
| M. Harrison, Manager of Parks, presented information regarding Service 619 Denman Island Community Parks and Greenways and Service 620 Hornby Island Community Parks and Greenways. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plans for Service 619 Denman Island Community Parks and Greenways and Service 620 Hornby Island Community Parks and Greenways be referred to staff to bring back additional information to the February 12, 2025 Electoral Areas Services Committee. | ||||||
| 207 | Carried | |||||
| SERVICE 621 ELECTORAL AREAS A, B, AND C PARKS AND GREENWAYS | ||||||
| M. Harrison, Manager of Parks, presented information regarding Service 621 Electoral Areas A, B and C Parks and Greenways. [Item] | ||||||
| D. Arbour/R. Hardy: THAT the 2025-2029 financial plan for Service 621 Electoral Areas A, B and C Parks and Greenways be referred to staff to bring back additional information to the February 12, 2025 Electoral Areas Services Committee meeting. | ||||||
| 209 | Carried | |||||
| SERVICE 555 DENMAN ISLAND ECONOMIC DEVELOPMENT AND SERVICE 556 HORNBY ISLAND ECONOMIC DEVELOPMENT | ||||||
| D. DeMarzo, General Manager of Community Services, presented information regarding Service 555 Denman Island Economic Development and Service 556 Hornby Island Economic Development . [Item] | ||||||
| D. Arbour/R. Hardy: THAT the proposed 2025-2029 financial plan for Service 556 Hornby Island Economic Development be approved. | ||||||
| 207 | Carried | |||||
| D. Arbour/E. Grieve: THAT the proposed 2025-2029 financial plan for Service 555 Denman Island Economic Development be approved with an amendment to adjust the 2025 requisition to $67,000. | ||||||
| 207 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/R. Hardy: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 3:37 pm. | ||||||
| Confirmed by:
____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District Board on the ______ day of ______________, 20___. |