 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, September 8, 2025 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on Monday, September 8, 2025 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Vice-Chair: | R. Hardy | Lazo North (Area B) |
| Director: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Staff: | J. Warren | Chief Administrative Officer |
| L. Wiwcharuk | Chief Financial Officer | |
| A. Mullaly | General Manager of Planning and Development | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| A. Baldwin | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Director Cole-Hamilton, Chair of the Comox Valley Regional District Board, was in attendance. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| RESOLUTIONS STATUS REPORT: | ||||||
| D. Arbour/R. Hardy: THAT the Electoral Areas Services Committee resolutions status report dated September 2025 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| D. Arbour/R. Hardy: THAT the following items be received:
- Minutes of Area C Advisory Planning Commission meeting dated August 21, 2025; and [Item] | ||||||
| - Minutes of Area B Advisory Planning Commission meeting dated August 26, 2025. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA A - TEMPORARY USE PERMIT APPLICATION TUP 1A 25 – 3812/3812A LAUREL DRIVE (MILLS) | ||||||
| D. Arbour/R. Hardy: THAT the report dated August 28, 2025 regarding Temporary Use Permit Application TUP 1A 25 – 3812/3812A Laurel Drive (Mills) for a term of three years to permit tourist accommodation use on a Residential One lot zoned be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/R. Hardy: THAT the following items be received:
- Correspondence dated August 30, 2025 from Gordon Conway, adjacent neighbour, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills); [Item] | ||||||
| - Correspondence dated August 31, 2025 from Margaret Sinclair and Barry Shears, adjacent neighbours, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills); [Item] | ||||||
| - Correspondence dated September 1, 2025 from Gord and Allison Campbell, adjacent neighbours, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills); [Item] | ||||||
| - Correspondence dated September 2, 2025 from Jay Nadler, adjacent neighbour, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills); [Item] | ||||||
| - Correspondence dated September 3, 2025 from Lindsay Kirkrod and Helen Rollins, adjacent neighbours, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills); [Item] | ||||||
| - Correspondence dated September 3, 2025 from Barbara McKell, adjacent neighbour, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills); [Item] | ||||||
| - Correspondence dated September 4, 2025 from Tom and Marleen Richardson, adjacent neighbours, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills); [Item] | ||||||
| - Correspondence dated September 4, 2025 from Margaret Sinclair, adjacent neighbour, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills); [Item] | ||||||
| - Correspondence dated September 4, 2025 from a neighbourhood resident, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills); and [Item] | ||||||
| - Correspondence received September 5, 2025 from Rob and Darilyn Keene, adjacent neighbours, regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills). [Item] | ||||||
| 208 and 213 | Carried | |||||
| C. Ruff, Planner I, provided an overview of the report regarding Temporary Use Permit TUP 1A 25 – 3812/3812A Laurel Drive (Mills).
Dan Mills, applicant, was in attendance. | ||||||
| The Chair called for any members of the public that may wish to speak regarding TUP 1A 25 – 3812/3812A Laurel Drive (Mills). There were no speakers. | ||||||
| D. Arbour/E. Grieve: THAT consideration of the Temporary Use Permit TUP 1A 25 – 3812/3812A Laurel Drive (Mills) be deferred to the October 6, 2025 Electoral Areas Services Committee. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - TEMPORARY USE PERMIT TUP 1C 25 – 4864 GREAVES CRESCENT (NISSEN) | ||||||
| D. Arbour/R. Hardy: THAT the report dated August 28, 2025 regarding a Temporary Use Permit TUP 1C 25 – 4864 Greaves Crescent (Nissen) for a term of three years to permit tourist accommodation use on a Rural Eight zoned lot be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| A. Marginet, Planner I, provided an overview of the report regarding Temporary Use Permit TUP 1C 25 – 4864 Greaves Crescent (Nissen).
Mark and Leslie Nissen, applicants, were in attendance. | ||||||
| The Chair called for any members of the public that may wish to speak regarding Temporary Use Permit TUP 1C 25 – 4864 Greaves Crescent (Nissen). There were no speakers. | ||||||
| R. Hardy/D. Arbour: THAT Temporary Use Permit TUP 1C 25 (Nissen) for a term of three years to permit tourist accommodation use of a property at 4864 Greaves Crescent, legally described as Lot A, District Lot 109, Comox District, Plan 33240, be approved;
AND FINALLY THAT the Corporate Officer be authorized to execute the Temporary Use Permit once the applicant has provided written acknowledgement that the applicant understands, and agrees to, the conditions of the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 1C 25 – 8757/8761 OYSTER RIVER WAY (BRENNER/0768691 BC LTD) | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 2, 2025 regarding comments received from First Nations and external agencies related to Zoning Bylaw Amendment RZ 1C 25 – 8757/8761 Oyster River Way (Brenner/0768691 BC Ltd) to enable the subdivision of a parcel of land be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding Zoning Bylaw Amendment RZ 1C 25 – 8757/8761 Oyster River Way (Brenner/0768691 BC Ltd.
Jonathan Brenner, applicant, was in attendance. | ||||||
| D. Arbour/R. Hardy: THAT Bylaw No. 887, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 23” which rezones the property known as Lot 1, Block 29, Comox District, Plan EPP87343, PID 030-971-799 (8757/8761 Oyster River Way) from Country Residential One (CR-1) to Country Residential One Exception Twenty (CR-1- 20) to enable its subdivision into two lots, be forwarded to the Board for consideration of first, second and third readings.
AND FINALLY THAT consideration of adoption be given upon confirmation of the registration of the rainwater management plan on title. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - DISCHARGE OF COVENANT (571 WILLIAMS BEACH ROAD) | ||||||
| D. Arbour/R. Hardy: THAT the report dated August 29, 2025 regarding a recommendation to discharge a covenant that was required as a condition of a past rezoning be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Senior Planner, provided an overview of the report regarding a recommendation to discharge a covenant that was required as a condition of a past rezoning.
Lucas and Sarah Johnson, applicants, were in attendance. | ||||||
| D. Arbour/R. Hardy: THAT the Board agrees to the release of covenant FB0430507 listed on the title of property legally described as Lot B, Township 6, Comox District, Plan EPP30994, which limits the development of the subject property to one single detached dwelling. | ||||||
| 208 and 213 | Carried | |||||
| The committee recessed at 10:57 am and reconvened at 11:01 am. | ||||||
| DRAFT COMOX VALLEY TOURISM STRATEGIC FRAMEWORK | ||||||
| D. Arbour/R. Hardy: THAT the report dated August 29, 2025 regarding the Draft Comox Valley Tourism Strategic Framework be received. [Item] | ||||||
| 208 | Carried | |||||
| Calum Matthews, Experience Comox Valley, presented information regarding the Draft Comox Valley Tourism Strategic Framework. [Item] | ||||||
| ROYSTON SEASIDE TRAIL VIEWING PLATFORM PLANNING UPDATE | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 2, 2025 regarding an update on the Royston Seaside Trail viewing platform and surrounding grounds be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Hart, Parks Planner, presented an update on the Royston Seaside Trail viewing platform and surrounding grounds. [Item] | ||||||
| D. Arbour/E. Grieve: THAT staff be authorized to remove the Royston Seaside Trail viewing platform structure, except for the substructure. | ||||||
| 209 | Carried | |||||
| D. Arbour/R. Hardy: THAT staff initiate a planning process for the Royston Seaside Trail viewing platform area beginning with consultation with K’ómoks First Nation;
AND FURTHER THAT the planning process include cultural heritage conservation and celebration, climate resilience, ecological restoration, and community park values; AND FINALLY THAT staff report back with an update on the planning approach and a Royston community engagement plan in early 2026. | ||||||
| 209 | Carried | |||||
| The committee recessed at 12:27 pm and reconvened at 12:50 pm. | ||||||
| MARIS NATURE PARK MANAGEMENT PLANNING PROGRESS UPDATE | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 3, 2025 regarding an update on the Maris Nature Park management planning process be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Hart, Parks Planner, presented an update on the Maris Nature Park management planning process. [Item] | ||||||
| D. Arbour/R. Hardy: THAT staff be directed to present the draft goals and vision dated September 3, 2025 for the Maris Nature Park to K’ómoks First Nation for guidance and feedback and then advise the Electoral Areas Services Committee about recommended next steps to develop a draft Management Plan. | ||||||
| 209 | Carried | |||||
| BUDGET AMENDMENT FOR SARATOGA BEACH COMMUNITY MOSQUITO MANAGEMENT SERVICE | ||||||
| D. Arbour/R. Hardy: THAT the report dated August 26, 2025 regarding a budget amendment to support a renewal of the Integrated Pest Management Plan for the Saratoga Beach Community Mosquito Management Service be received. [Item] | ||||||
| 207 | Carried | |||||
| M. Harrison, Manager of Parks, provided an overview of the report regarding a budget amendment to support a renewal of the Integrated Pest Management Plan for the Saratoga Beach Community Mosquito Management Service. | ||||||
| E. Grieve/D. Arbour: THAT the 2025 – 2029 financial plan for Service 623 Saratoga Beach Community Mosquito Management be amended by increasing professional fees by $8000 to support renewal of the Integrated Pest Management Plan with funding coming from the Future Expenditure Reserve (623). | ||||||
| 207 | Carried | |||||
| COMMUNITY PARKS AND GREENWAYS SERVICE 621 EQUITY CONSIDERATIONS | ||||||
| D. Arbour/R. Hardy: THAT the report dated September 3, 2025 regarding Community Parks and Greenway Service equity considerations be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Harrison, Manager of Parks, provided an overview of the report regarding Community Parks and Greenway Service equity considerations. | ||||||
| D. Arbour/R. Hardy: THAT staff be directed to implement Option 2 of the staff report dated September 3, 2025. | ||||||
| 209 | Carried | |||||
| WATER RESTRICTIONS DASHBOARD | ||||||
| D. Arbour/R. Hardy: THAT the water restrictions dashboard to September 2, 2025 be received. [Item] | ||||||
| 208 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/R. Hardy: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 1:52 pm. | ||||||
| Confirmed by:
____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Jake Martes General Manager of Corporate Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District Board on the ______ day of ______________, 20___. |